BPA Terms and Conditions.docx

BPA Terms and Conditions

General The terms and conditions in the Blanket Purchase Agreement (BPA) apply to all orders placed pursuant to it. In the event of an inconsistency between the provisions of the BPA and BPA calls, the provisions of the BPA will take precedence. BPAs do not obligate funds. The Government is obligated only to the extent of authorized calls made under the BPA. It is the responsibility of the individual ordering activities to ensure adequate funds are available.

Authority This BPA is entered into pursuant to FAR 13.303 Blanket Purchase Agreements (BPAs).

Period of Performance This BPA will be effective from the date of establishment for a five years year unless cancelled. Work on issued BPA calls may extend beyond the effective period of this BPA. However, no new BPA calls may be issued once the BPA has expired.

Prevailing Terms and Conditions All orders placed against this BPA are subject to the terms and conditions of the agreement and all clauses and provisions in full text or by reference incorporated herein.

Administration On behalf of the CO, the Task Order (TO) COR is responsible for the general administration of individual Task Orders, review/acceptance of all deliverables, and technical direction required under said Task Order. The TO COR will serve as the Government point of contact concerning information exchange, submission review, and payment. Nothing said by the TO COR shall be construed to change contract requirements unless supported in writing in advance by the TO CO.

Additional points of contact may be specified after BPA establishment. The Contractor may be asked to provide required BPA deliverables to these points of contact as well. A separate, Task Order Contracting Officer may be assigned before the performance of each Delivery Order under this BPA. The ordering Contracting Officer will be responsible for administering the applicable BPA call.

Authorized Users Any National Cemetery Administration contracting officer or purchase card holder, acting within the scope of their delegated procurement authority, may place Calls against this BPA.

Ordering There is no guaranteed minimum award amount for this agreement. Since this agreement is awarded Simplified Acquisition Procedures, the maximum aggregate value of orders that can be placed under this agreement is $250,000.00 in accordance with FAR 13 Simplified Acquisition Procedures. The Government does not guarantee that it will place any orders under this agreement.

Reporting A quarterly report of GPC purchases (if any) will be sent by the Contractor to the National Cemetery Administration contracting officer showing usage, BPA pricing, and cost savings generated during the reporting period. The report will be due 45 days after the close of each Government fiscal quarter. The Contracting Officer contact information is as follows:

Brian Trahan E-mail: Brian.trahan@va.gov

Cancellation Either party may terminate this agreement at any time upon 30 days prior written notice to the other party. The cancellation will take effect on the 30th calendar day. Discontinuing or modifying this BPA shall not affect any prior order within the 30-day period. BPA cancellation does not release the contractor from the duty to continue BPA call performance. Ongoing orders continue in accordance with their own period of performance, even if the BPA is cancelled. Termination procedures for BPA calls are addressed in the underlying schedule contract.

Invoicing An itemized invoice shall accompany each order from the Contractor. This invoice must show item number, description, quantity, unit, unit price, and totals for each equipment delivered. All invoices shall include contract number, purchase/delivery order number and detail of equipment provided

Invoices will be electronically submitted to the Tungsten website http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ Tungsten direct vendor support number is 1-877-752-0900 for VA contracts. During Implementation (technical set-up) Tungsten will confirm your Tax Payer ID Number with the VA-FSC. This process can take up to 5 business days to complete to ensure your invoice is automatically routed to your Certifying Official for approval and payment. In order to successfully submit an invoice to VA-FSC please review “How to Create an Invoice” within the how to guides. All invoices submitted through Tungsten to the VA-FSC should mirror your current submission of Invoice, with the following items required. Clarification of additional requirements should be confirmed with your Certifying Official (your CO or buyer). The VA-FSC requires specific information in compliance with the Prompt Pay Act and Business Requirements.

1. Your firm’s Tax Payer ID Number (TIN)

2. Your firm’s “Remit Address” information

3. The VA Purchase Order (PO) number

4. Your firm’s contact information: (Personal Name, Email, and Phone)

5. Your VA point of contact information: (Personal Name, Email, and Phone)

6. The Period of Performance dates (Beginning and Ending)

7. All discount information if applicable (Percent and Date Terms)

For additional information, please contact:

Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/

Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.gov