New Kitchen Hood Extinguishing Systems Inspection, Testing and Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is seeking kitchen ventilation hood inspection, service, testing, and maintenance services for the Roseburg VA Medical Center in Oregon. The procurement covers six commercial kitchen exhaust hoods located in the main kitchen and Veterans Canteen Service Kitchen, requiring semi-annual and annual inspections in accordance with NFPA 96 standards. Contractors must be certified by federal, state, or local regulatory agencies and provide comprehensive documentation of all inspection and maintenance activities, including visual equipment checks, electrical interlock testing, and safety component verification. The solicitation also requires provision of two 5-gallon pails of G-510EF Cleaning Agent for the Gaylord Washdown system hoods. The original quote deadline was extended multiple times, with the final submission deadline set for September 23, 2025, at 10:00 AM Pacific Time, with quotes to be submitted via email to the contracting officer. Pricing evaluation will encompass the base year and all option years, with invoicing completed upon service completion.

This opportunity is designated as a total small business set-aside under NAICS code 561210 with a size standard of $47 million. The current incumbent contractor is C&S Fire Safe-Safe Service under contract 36C26020P0878. The contract structure includes a base year from September 30, 2025, to September 29, 2026, with four additional one-year option periods extending through September 29, 2030, creating a potential five-year total contract duration. The work will be performed at the single-story Roseburg VA Medical Center facility, covering kitchen areas including the Canteen, Main Kitchen Dish Washer, Fryer & Ovens, Gas Stove/Range, Steam Kettles, and Line Grill. Recent inspection reports identified system deficiencies including electrical appliances not shutting down automatically during system trips and a cracked test pipe elbow, with recommendations to upgrade to a wet chemical fire protection system. All inspection services must be performed during normal business hours at the Roseburg, Oregon location.