Miscellaneous Food Processing Equipment (MFP) Maintenance and Repairs for Buckley AFB, USAF Academy, Peterson AFB and Fort Carson

This is a combined synopsis for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other written solicitation will not be issued. Quotes shall reference solicitation number HQC004-24-Q-0066. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 dated 04/22/2024. The associated North American Industry Classification (NAICS) code is 811310 with a small business size standard of $12.5M. This requirement is being solicited as a 100% total small business set-aside.

Description of Supplies/Services: The Defense Commissary Agency (DeCA) stores located at Buckley AFB, USAF Academy, Peterson AFB and Fort Carson have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Miscellaneous Food Processing Equipment (MFP). The MFP equipment consists of mixer grinder systems, conveyor systems, meat saws, ovens, proofers, meat choppers, bulkers, tenderizers, rotisseries, and slicers.  PMs will be performed on the equipment as identified in the Performance Work Statement (PWS) (Attachment 1). Additionally, the PWS provides the performance objectives and elements required for this acquisition. The equipment quantities located at each commissary store can be found in the attached MFP Equipment Listing (Attachment 4).  A firm fixed price contract is expected for this requirement. There is no commitment by the Government to be responsible for any monies expended by the industry responses to this RFQ.

Period of Performance:

Base Year:                            October 1, 2024 – September 30, 2025          

Option Year One:                October 1, 2025 – September 30, 2026

Option Year Two:               October 1, 2026 – September 30, 2027

Option Year Three:             October 1, 2027 – September 30, 2028

Option Year Four:               October 1, 2028 - September 30, 2029

Contract Line Items (CLINs) – See attached Excel Spreadsheet to submit pricing.

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023) applies to this acquisition. (b)(4) Technical acceptability:  Each offeror shall submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary, as outlined below in FAR 52.212-2.  The narrative must be written in a clear, concise fashion, describing the technical experience of technicians and how the offeror proposes to perform the requirements stated in the Performance Work Statement (PWS).

Please respond to the following:

• Provide a brief narrative, not to exceed 3 pages, explaining how your company intends to perform the

                standards prescribed in Section 3 of the PWS.

• Provide a brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound

                mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and

                repairing the equipment listed in PWS Section 1.2.4.

 (b)(6) Price: Provide your best price for each line item.  The price for each store’s PM will be billed quarterly and the price for each store’s Unscheduled Repairs, to include parts, labor and travel, will be billed monthly.  Enter all pricing for the base and option years.   

52.212-2, Evaluation-Commercial Products and Commercial Services (N0V 2021) applies to this acquisition.  The following factors shall be used to evaluate offers: 

1. Technical Capability of Service
2. Price
3. Past performance

Technical and past performance, when combined, are equally important to price.

Award will be made based on price and technical capability of the offeror.  Offeror will be determined to be technically acceptable if their proposed service meets the minimum requirements/standards outlined in the performance work statement.

Price will be evaluated IAW FAR 13.106-3(a)(1), price reasonableness based on competitive quotations received in response to the solicitation. The price considered will be the combined total of the base year and four option periods.

Each offeror will be required to submit a technical narrative detailing how they intend to perform the requested service. The technical narrative will be rated on an acceptable or unacceptable scale based on how well the narrative meets the standards presented in the performance work statement. The requiring activity will complete the technical capability evaluation.

Each offeror is required to submit their past performance references. Performance reviews under DeCA, or any other Federal agency, contracts provided by the references identified in the quote will be used in the evaluation of past performance. Past performance will be rated as acceptable or unacceptable and the assessment is a matter of judgement. If the offeror has no record of past performance, but is otherwise deemed responsible, they will be rated as acceptable. Performance capabilities and past performance, when combined are of equal importance when compared to price.

The offeror that presents the quotation that is the most advantageous to the Government shall be awarded the anticipated firm-fixed price contract.

52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition.

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024) applies to this acquisition.

Additional Provisions, Contract Requirements, and Terms and Conditions

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.203-3

Gratuities

APR 1984

52.203-12

Limitation on Payments to Influence Certain Federal Transactions

JUN 2020

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-4

Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-7

System for Award Management

OCT 2018

52.204-13

System for Award Management Maintenance

OCT 2018

52.204-19

Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-23

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

DEC 2023

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-27

Prohibition on a ByteDance Covered Application

JUN 2023

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations

NOV 2015

52.223-3

Hazardous Material Identification and Material Safety Data

FEB 2021

52.223-5

Pollution Prevention and Right-to-Know Information

MAY 2024

52.232-17

Interest

MAY 2014

52.232-18

Availability of Funds

APR 1984

52.232-33

Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.233-3

Protest After Award

AUG 1996

52.233-4

Applicable Law for Breach of Contract Claim

OCT 2004

52.237-1

Site Visit

APR 1984

52.237-2

Protection of Government Buildings, Equipment, and Vegetation

APR 1984

52.244-2

Subcontracts

JUN 2020

52.245-1

Government Property

SEPT 2021

52.245-9

Use and Charges

APR 2012

252.201-7000

Contacting Officer’s Representative

DEC 1991

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEPT 2011

252.203-7002

Requirement to Inform Employees of Whistleblower Rights

SEPT 2013

252.203-7005

Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7004 

Antiterrorism Awareness Training for Contractors

JAN 2023

252.204-7008

Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012

Safeguarding Covered Defense Information and Cyber Incident Reporting

MAY 2024

252.204-7015

Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.209-7004

Subcontracting with Firms That Are Owned or Controlled by The Government of a Country that Is a State Sponsor of Terrorism

MAY 2019

252.216-7009

Allowability of Legal Costs Incurred in Connection with a Whistleblower Proceeding

DEC 2022

252.223-7008

Prohibition of Hexavalent Chromium

JAN 2023

252.225-7001

Buy American and Balance of Payments Program

FEB 2024

252.225-7002

Qualifying Country Sources as Subcontractors

MAR 2022

252.225-7012

Preference for Certain Domestic Commodities

APR 2022

252.225-7048

Export-Controlled Items

JUN 2013

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010

Levies on Contract Payments

DEC 2006

252.239-7001

Information Assurance Contractor Training and Certification

JAN 2008

252.243-7001

Pricing of Contract Modifications

DEC 1991

252.244-7000

Subcontracts for Commercial Items or Commercial Services

NOV 2023

252.245-7003

Contractor Property Management System Administration

APR 2012

252.245-7005

Management and Reporting of Government Property

JAN 2024

Management and Reporting of Government Property

JAN 2024

JAN 2024

252.247-7023

Transportation of Supplies by Sea

JAN 2023

INSTRUCTIONS TO THE OFFEROR

Offeror shall include a completed copy of the provision at 52.204-20, Predecessor of Offeror (AUG 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021), with its offer.

Offeror shall include a completed copy of the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation (OCT 2020), with its offer.

Offeror shall include a completed copy of the provision at 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016), with its offer.

Offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)

Offeror shall include a completed copy of the provision at 52.219-28, Post-Award Small Business Program Representation (FEB 2024), with its offer.

Offeror shall include a completed copy of the provision at 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification (MAY 2014), with its offer.

• “Does” = Service Contract Labor Standards (FAR 52.222-41) WILL NOT apply.
• “Does Not” = Service Contract Labor Standards (FAR 52.222-41) WILL apply.

PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT

52.217-8 Option to Extend Services (NOV 1999)

• 60 days

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

•  (a) 30 days; 60 days
•  (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
•  (c) 60 months

52.233-2 Service of Protest (SEP 2006)

• (a) Evelyn Settles
• Director, Acquisition Management

Defense Commissary Agency

ATTN: CCQS

1300 Eisenhower Avenue

Fort Gregg-Adams, Virginia 23801-1800

• (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

• https://acquisition.gov/browse/index/far
• https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-6 Authorized Deviations in Clauses (NOV 2020)

• Defense Federal Acquisition Regulation (48 CFR Chapter 2)

252.232-7006 Wide Area Workflow Payment Instructions (JAN 2023)

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

 HQ0866

Issue By DoDAAC

 HQC004

Admin DoDAAC**

 HQC004

Inspect By DoDAAC

 N/A

Ship To Code

 N/A

Ship From Code

 N/A

Mark For Code

 N/A

Service Approver (DoDAAC)

HQC

Service Acceptor (DoDAAC)

HQC

Accept at Other DoDAAC

 N/A

LPO DoDAAC

 N/A

DCAA Auditor DoDAAC

 N/A

Other DoDAAC(s)

 N/A

IMPORTANT INFORMATION FREEDOM OF INFORMATION ACT (FOIA)

SOLICITATION AND CONTRACTS FOIA AND POSTING NOTICE

Any award(s) resulting from issuance of this solicitation or quote may be posted in the DeCA Freedom of Information Act (FOIA) electronic reading room at www.commissaries.com.  The posting will contain the total contract award amount, as well as any awarded individual contract line-item pricing (CLIN and Sub-CLIN).  Unexercised option prices will not be published.

In compliance with the provisions of Executive Order 12600, the contract holder may identify to the agency FOIA Officer (foia@deca.mil), within 21 calendar days of the contract award date, any information contained in the contract that it deems to be confidential commercial information.  The FOIA officer will review the submission and contact the contract holder with a decision.  Failure to identify any such information will be interpreted by the Agency as the contract holder having no such information to identify or withhold from posting in the FOIA electronic reading room.

The postings typically take place at a minimum of two distinct points; upon the initial award of the contract and then again after the final option period has been exercised.  However, should a FOIA request for the contract be received in the interim, the contract may be reposted including any awarded contract pricing up to the date of the FOIA request. Unexercised option prices will not be published.

This action is being taken to ensure contract award information is available to the general public, as it was in the past, pursuant to the President’s January 21, 2009 memorandum regarding the Freedom of Information Act (FOIA).

Defense priorities and Allocating System (DPAP) is not applicable to this solicitation.

The completed solicitation package with quotes must be returned no later than 4:00 P.M. Eastern Standard Time (EST) on August 23, 2024.

Vendors shall submit quotes by email to Tammy Torres, Contract Specialist and Evelyn Settles, Contracting Officer via email at Tammy.Torres@deca.mil and Evelyn.Settles@deca.mil.  No fax, hand delivered, or mail-in quotes will be accepted.  Quotes MUST be good for 90 calendar days after close.

Please ensure all information requested is included.  Information will be posted to Contract Opportunities: https://sam.gov/content/opportunities. All future information about this acquisition, including amendments, and cancellations will also be distributed through this site.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

Questions pertaining to this solicitation be directed to Tammy Torres and Evelyn Settles via email or phone at Tammy.Torres@deca.mil or (804)734-8000 ext 48549 and Evelyn.Settles@deca.mil or (804) 734-8000 ext 48221 Questions must be received by 10:00 AM EST on August 14, 2024.

Attachments:

Attachment 1 Performance Work Statement (PWS) 
Attachment 2 Pricing Sheet (Contract Line-Item Structure)
Attachment 3 Preventive Maintenance Check List

Attachment 4 Equipment List