Minneapolis VAMC Wheelchair Transportation Services SB Set-Aside Solicitation

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a small business contractor to provide wheelchair transportation services for veterans in the Minneapolis VA Medical Center (VAMC) service area, which includes Minnesota, Wisconsin, and the upper Michigan peninsula. The solicitation requires the selected vendor to maintain at least 17 vehicles meeting Minnesota transportation standards and employ a minimum of 15 certified drivers capable of providing 24/7 transportation services. Contractors must demonstrate the ability to perform "through the door" patient transport with specialized wheelchair securement and safety protocols. The proposal deadline is set for June 10, 2025, with a site visit previously conducted on March 24, 2025. Evaluation criteria will likely focus on the contractor's ability to meet strict vehicle, driver, and service requirements, as well as compliance with state and federal transportation regulations.

The contract is a total small business set-aside with a five-year period from May 2, 2025, to May 1, 2030, consisting of a base year and four optional one-year renewal periods. The contract has a minimum guarantee of $5,000 and a maximum spend ceiling of $14,000,000. Pricing is structured with base rates of $18,000 per event, mileage rates of $420,000 per loaded mile, additional driver/attendant fees of $100 per transfer, and wait time charges of $25 per quarter hour. The place of performance is Minneapolis, Minnesota 55417, with services covering the Veterans Integrated Service Network 23 (VISN 23) region. The contract is categorized under NAICS 485991 (Special Needs Transportation) and PSC V226 (Taxicab Services), indicating a specialized transportation service focused on meeting the unique mobility needs of veterans.