National Veterans Sports Programs & Special Events National Veterans Golden Age Games (NVGAG) National Veterans Creative Arts Festival (NVCAF) Transportation

Department of Veterans Affairs Strategic Acquisition Center Frederick anticipates procuring IDIQ transportation services for the National Veterans Golden Age Games (NVGAG) and National Veterans Creative Arts Festival (NVCAF), with responses due December 15, 2026 at 1:00 PM EST. No set-aside is used, and procurement is planned for the second quarter of Fiscal Year 2027. The notice is a request for information, and the government states that no solicitation is available. Responses are voluntary, the government has no obligation to acknowledge receipt or provide feedback, and it assumes no financial responsibility.

The IDIQ covers a base year plus four 12-month option periods, with the first ordering activity beginning five calendar days after award. Host cities change annually and are identified in each task order, which also defines the event year, schedule, vehicle quantities, and routing. Required services include motorcoach, charter, and shuttle-style vehicles, including ADA-accessible vehicles, for airport transfers, venue-to-venue shuttling, and parking-lot shuttles. Operating windows may extend from 3:00 a.m. through 12:30 a.m., with 30-minute to 1-hour schedule flexibility.

Planning figures are approximately 1,800 ambulatory passengers and 150 wheelchair or scooter users for NVGAG, and approximately 200 ambulatory passengers per itinerary segment for NVCAF. Except where a minimum is stated, these are planning figures, and each task order states firm requirements. Minimum vehicle capacities are 45 passengers per load for NVGAG and 40 passengers per vehicle for NVCAF. NVGAG vehicles require 6 to 8 wheelchair or scooter positions rated to approximately 500 lbs. occupied weight. The contractor must provide a minimum of two on-site Project Managers during event operations, and drivers must hold valid CDLs with passenger endorsements and CTAA PASS or equivalent ADA and passenger assistance training. Commercial automobile liability insurance must be not less than $5.0 million per accident for vehicles with 16 or more passenger seats and $1.5 million for smaller vehicles. Protected health and personally identifiable information require FIPS 140-3 validated encryption, and background screening may apply based on task sensitivity.

Pricing is structured as fully burdened unit prices per vehicle per day across seven CLINs. Performance standards include 95% on-time performance within 10 minutes of the transportation schedule and 90% customer satisfaction ratings.

Responses are limited to 20 pages, excluding cover sheet and index, in Microsoft Word with 12-point font, and must be emailed to Contracting Officer Jaime Bennett at Jaime.Bennett@va.gov. They must include capability statements, comparable large-scale event transportation case studies, client references, a pricing approach, insurance and performance measures, and whether the respondent directly operates vehicles or would subcontract. Respondents must mark proprietary information, because unmarked information may be used in developing future solicitations.