Minneapolis VAMC Exhaust Hood Cleaning Small Business Set-Aside Solicitation Notice

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is seeking a contractor to provide exhaust hood cleaning services at the Minneapolis VA Medical Center through solicitation 36C26325Q0866. The procurement covers routine cleaning of fourteen kitchen exhaust hood systems, including five units in the Canteen area and nine in the Nutrition/Dietetics section, with comprehensive cleaning of hoods, baffles, filters, vertical and horizontal ductwork, fans, and associated components. Contractors must possess HVAC B or HVAC A cleaning licenses from the city of Minneapolis, provide digital photo documentation of all cleaning work, obtain necessary permits, and comply with specific security and safety requirements including background checks and temporary badging for after-hours access. Work must be performed Monday through Friday between 7:00 PM and 4:00 AM, with Canteen hoods requiring cleaning every 90 days and Nutrition hoods every six months. The question submission deadline was June 17, 2025, at 5:00 PM Central Time, with the offer deadline extended to July 3, 2025, at 5:00 PM Central Time, and a mandatory pre-quote site assessment was conducted on June 17, 2025.

This opportunity is designated as a Total Small Business set-aside under NAICS code 561790 for Other Services to Buildings and Dwellings. The current incumbent contractor is Brothers Industrial Cleaning, with the existing contract valued at $54,340.00 total. The new contract will span five years from August 1, 2025, to July 31, 2030, encompassing 38 annual cleaning jobs across the specified hood systems. Work will be performed at the Minneapolis VA Medical Center located in Minneapolis, Minnesota 55417. The contract structure includes varying cleaning frequencies with Type I and Type II exhaust hood systems requiring different maintenance schedules, and contractors must adhere to Department of Labor wage determination requirements with minimum wages ranging from $13.30 to $17.75 per hour depending on contract entry dates.