S06 Response to Vendor Questions 36C26325Q0866 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

06-23-2025

618-25-4-6023-0066

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101 To all Offerors/Bidders

36C26325Q0866

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-03-2025 17:00 CDT See CONTINUATION Page

See following pages.

Jeffrey Brown Contracting Officer

VA-VHA-RPOC-2024-0033

CONTINUATION PAGE

The purpose of this amendment is to:

1. Extend the offer deadline to the time and date listed in box 11 of the SF30 above.

2. Respond to Vendor questions below. Vendor questions in red, VA responses in bold.

a. Could you please let me know if this represents a new requirement, or if there is an incumbent currently performing these services? If an incumbent exists, would you kindly provide the Incumbents name and award amount of their contract?

i. This is a previously awarded requirement, currently satisfied by Brothers Industrial Cleaning with a total contract value of $54,340.00.

3. Correct the number of annual jobs in the line items from 84 to 38 jobs. See updated Schedule below.

4. Clarify the types of exhaust hoods in the Statement of Work. See updated Statement of Work below.

See updates below highlighted in yellow.

B.3 Statement of Work Minneapolis VAMC Kitchen Exhaust Hood Cleaning Services

1. Introduction:

a. There are five (5) hoods in the Canteen and nine (9) hoods in Nutrition/Dietetics. These exhaust systems capture and confine cooking vapors and residues. These systems need to be cleaned on a routine basis.

b. Establish a service contract to perform exhaust hood cleaning in the Canteen and Nutrition/Dietetics Kitchen.

2. Requirements:

a. Contractor shall provide all labor, tools, equipment and materials to clean entire kitchen hood exhaust systems. Contractor shall take appropriate actions to protect equipment under the hoods from damage. Contractor shall prevent grease and cleaning chemicals from contacting all equipment below exhaust hood systems.

b. There are a combination of Type I and Type II exhaust systems at the Minneapolis VAMC:

i. Type I Hoods: Also known as grease hoods, Type I hoods remove heat, smoke, and airborne grease. These hoods are found over appliances such as fryers, broilers, grills, and ovens.

ii. Type II Hoods: Sometimes called condensate hoods, Type II hoods work to remove steam, vapor, and other moisture from the air. These types of hoods lack a grease filter.

iii. Four (4) hoods in the Canteen are Type II and one (1) is Type I.

iv. All nine (9) hoods in Nutrition/Dietetics are Type II.

c. Canteen exhaust hood systems will be cleaned every 90 days. Nutrition hood systems will be cleaned every 6 months.

X

d. Contractor shall cover electrical receptacles and switches as needed to prevent liquids from contacting these devices and causing shorts or premature failures.

e. Install any mounting hardware and/or gaskets that were removed during this service. All gaskets, fasteners and hardware are assumed to be in place. Contractor must document any deficiency discovered prior to servicing systems.

f. The following items will be cleaned and other associated components:

i. Exhaust hoods located in Canteen and Nutrition.

ii. All baffles/filters and drip pans

iii. Vertical and horizontal ductwork.

iv. All fans/blowers located in Penthouse. One fan may serve multiple ducts/plenums for some exhaust hoods.

v. All Bonnets and screens where applicable on the roof top

vi. Clean up area after exhaust hood cleaning is complete. Remove any residual cleaning solution and debris that may have inadvertently contacted equipment or surrounding area. Clean up any spills made while performing this service.

g. Contractor shall provide the following:

i. Provide clear digital photos showing all internal portions of the hood, ductwork, and exhaust fans cleaned to bare metal.

h. Contractor is required to obtain all permits prior to conducting inspection/cleaning services.

i. Contactor must provide the following documents with their proposals: Certificate of Insurance and License.

3. Working hours:

a. All work will be performed after hours Monday through Friday after 7:00pm till 4:00am. Work will not be performed on weekends & federal holidays.

i. Observed Federal Holidays:

i. New Year’s Day

ii. Martin Luther King Birthday

iii. Washington’s Birthday

iv. Memorial Day

v. Juneteenth

vi. Independence Day,

vii. Labor Day

viii. Columbus Day,

ix. Veteran’s Day,

x. Thanksgiving Day,

xi. Christmas Day

2. Submittals:

a. Contractor will provide MSDS (Material Safety Data Sheet) and SDS (Safety Data Sheet) documentation for the chemicals used throughout the cleaning process.

b. Contractor personnel performing services on this contract shall possess HVAC B or HVAC A cleaning licenses issued by the city of Minneapolis.

3. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be thoroughly cleaned after services are performed.

b. If Applicable, Infection Control Risk Assessments (ICRA) and Interim Life Safety assessments (ILSMA) will need to be posted prior to performing work in the MVAHCS facility.

4. Security:

a. The following security language is applicable to Contractor staff who will enter MVAHCS facilities.

b. Contractor’s personnel will utilize a temporary vendor’s security badge until a permanent security PIV badge can be issued. Temporary badge use will not exceed 30 calendar days.

c. The Contractor shall comply with Minneapolis VA security, access and badging requirements. Employees must provide fingerprints and be able to pass a background check so they can obtain Security access badge. Employees must complete web-based Rules of Behavior training.

d. All employees will need a valid personal email account. This email will be used to correspond with the security office to update and inform employees how to obtain their security badges. Fingerprint scheduling/appointments, background investigation tasks and Training Management System (TMS) required classes notifications will be sent to their email address throughout the process.

e. The following documents will be sent to contractor via email after contract is awarded.

i. OF 306- Must be Typed. Handwritten will not be acceptable.

ii. Self Certification

iii. VA 10-2417

iv. Employee Fingerprint Resource Form

f. The Contractor shall submit all required security badging documents for each employee within 5 business days from the award date of contract. All documents must be legible.

g. Contractors are required to check in with the COR or designated representative (Utility Service Repairer) upon arrival at facility to obtain instructions, work orders and project location information.

h. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

i. Contractor staff shall be escorted while in MPLS VAMC sensitive locations.

j. Appropriate vendor staff (as determined by the VA) performing the duties of the Statement of Work shall complete the computer-based training course “TMS 10176 Infosec/Rules of Behavior”.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Per exhaust hood cleaning services in accordance with the Statement of Work Contract Period: Base POP Begin: 08-01-2025 POP End: 07-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: S299 - Housekeeping - Other

Per exhaust hood cleaning services in accordance with the Statement of Work

POP Begin: 08-01-2026 POP End: 07-31-2027

Per exhaust hood cleaning services in accordance with the Statement of Work

POP Begin: 08-01-2027 POP End: 07-31-2028

Per exhaust hood cleaning services in accordance with the Statement of Work

POP Begin: 08-01-2028 POP End: 07-31-2029

Per exhaust hood cleaning services in accordance with the Statement of Work

POP Begin: 08-01-2029 POP End: 07-31-2030