Mental Health Symposium (A/V) Rental BPA
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- FA80521101918
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Orlando, Florida 32809, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Installation and Mission Support Center is seeking an Audio/Visual (AV) equipment and support services contractor for the Mental Health Leadership & Readiness Symposium in Orlando, Florida. The solicitation is a Request for Information (RFI) to conduct market research for a Blanket Purchase Agreement (BPA) with a base year and four option years. The first year's event will be held March 3-7, 2025, at The Florida Hotel & Conference Center, requiring comprehensive AV support for up to 250 attendees across two conference spaces. Potential contractors must submit responses by January 20, 2025, at 4:00 PM CST, with questions due by January 10, 2025. The government will evaluate responses based on business size status, relevant experience, and demonstrated capability to meet technical requirements, with submissions limited to 10 pages in Microsoft Word or Adobe Acrobat format.
The opportunity is designated as a Total Small Business set-aside under NAICS code 532490 for Commercial and Industrial Machinery and Equipment Rental and Leasing. The previous contract, awarded to CORPX Event Specialists LLC/Honest A/V, was valued at $12,275.00. Technical requirements include providing multiple projectors, microphones, speakers, a mixing board, confidence monitor, and power equipment, along with on-site technical support throughout the event week. Labor specifications call for two technicians for initial setup, one technician during daily operations, and additional support for strike-down and final day preparations. The contractor must provide equipment setup before March 3 and complete removal no earlier than 5:00 PM on March 7, with daily operational support starting at 7:30 AM and requiring one dedicated AV technician throughout the event.
Notice text
2 versions
Update #2 · Latest ·
Request For Information: Amendment 1 (16 January 2025)
The following item was amended:
Q&A Posted
Audio and Visual (AV) Equipment and Support Services at The Florida Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida 32809. The dates of the FY25 base year event will be held 3-7 March 2025. Dates for the future option years are TBD.
Important Dates:
Q&A Due: 10 January 2025 / 12:00 p.m. EST
RFI Responses Due: 20 January 2025 / 4:00 p.m. CST (e-mail to POCs)
THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Mental Health Symposium (A/V) Rental BPA – Mental Health Symposium requirement.
This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information received from this RFI is for planning purposes only and will assist the Government in acquisition strategy planning. It is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.
Please see the attached documents for more information.
Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), January 20, 2025 to SSgt Oliver at eric.oliver.5@us.af.mil and SSgt Harris at taylar.harris@us.af.mil.
Update #1 ·
Audio and Visual (AV) Equipment and Support Services at The Florida Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida 32809. The dates of the FY25 base year event will be held 3-7 March 2025. Dates for the future option years are TBD.
Important Dates:
Q&A Due: 10 January 2025 / 12:00 p.m. EST
RFI Responses Due: 20 January 2025 / 4:00 p.m. CST (e-mail to POCs)
THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT ANNOUNCEMENT to conduct market research relative to the Mental Health Symposium (A/V) Rental BPA – Mental Health Symposium requirement.
This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information received from this RFI is for planning purposes only and will assist the Government in acquisition strategy planning. It is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.
Please see the attached documents for more information.
Interested parties must send their responses to this RFI, no later than (NLT) 1600 (4:00 p.m. Central Standard Time), January 20, 2025 to SSgt Oliver at eric.oliver.5@us.af.mil and SSgt Harris at taylar.harris@us.af.mil.
Files
| File | Type | Posted |
|---|---|---|
| Questions__Answers for Mental Health Symposium_16 Jan.docx | DOCX document | |
| SOO Mental Health Leadership And Readiness Symposium AV_ 31 Oct.pdf | ||
| Mental Health Symposium (AV) __Request for Information_Sources Sought.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Mental Health Leadership & Readiness Symposium (A/V) Rental BPA | Award Notice | |
| Mental Health Leadership & Readiness Symposium (A/V) Rental BPA | Solicitation | |
| This notice | Pre-Solicitation |
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