Mental Health Leadership & Readiness Symposium (A/V) Rental BPA
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA805225Q0003
- Agency
-
Air Force Installation Contracting Agency
Air Force Installation and Mission Support Center, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Orlando, Florida 32809, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Installation and Mission Support Center Installation Contracting Agency is seeking audio and visual (AV) equipment and support services for the Mental Health Leadership & Readiness Symposium. The solicitation (FA805225Q0003) requires comprehensive AV equipment rental, including mixing boards, projectors, speakers, microphones, and technical support for a multi-day event at The Florida Hotel & Conference Center in Orlando, Florida. The contract will be a Blanket Purchase Agreement (BPA) with a base year in March 2025 and four additional option years through 2029. The evaluation will be conducted on a lowest-price, technically acceptable (LPTA) basis, focusing on the vendor's technical capability and pricing. Key dates include a Q&A deadline of January 29, 2025, at 11:00 PM CST, and proposal submissions due February 10, 2025, at 4:00 PM CST.
The solicitation is a total small business set-aside under NAICS code 532490 for commercial equipment rental, with no current incumbent identified. While no specific budget range was disclosed, the BPA includes a per-purchase limit of $25,000 and a total aggregate ceiling of $250,000. The initial event will support approximately 250+ attendees from March 3-7, 2025, requiring two technicians for setup and ongoing support throughout the symposium. The place of performance is The Florida Hotel & Conference Center in Belle Isle, Florida, with specific equipment requirements including 3 projectors over 4000 lumens, 4 speakers, multiple microphones, and associated technical support. Future option years may potentially include virtual streaming capabilities, expanding the scope of services beyond the initial base year event.
Notice text
2 versions
Update #2 · Latest ·
Combined Synopsis/Solicitation: Amendment 1 (4 February 2025)
The following item was amended:
Q&A Posted
Audio and Visual (AV) Equipment and Support Services at The Florida Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida 32809. The dates of the FY25 base year event will be held 3-7 March 2025. Dates for the future years are TBD.
Important Dates:
Q&A Due: 29 January 2025 / 11:00 p.m. CST
Proposals Due: 10 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Update #1 ·
Audio and Visual (AV) Equipment and Support Services at The Florida Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida 32809. The dates of the FY25 base year event will be held 3-7 March 2025. Dates for the future years are TBD.
Important Dates:
Q&A Due: 29 January 2025 / 11:00 p.m. CST
Proposals Due: 10 February 2025 / 4:00 p.m. CST (e-mail to POCs)
Files
| File | Type | Posted |
|---|---|---|
| Ballroom - Legend.png | PNG image | |
| Appendix 1- Questions_Answered.pdf | ||
| Combo Synopsis-Solicitation_MH.docx | DOCX document | |
| Attachment 1 - SOO MH AV_31 Oct.pdf | ||
| Attachment 2 - Terms and Conditions.docx | DOCX document | |
| Attachment 4 - Price List_MH.docx | DOCX document | |
| Attachment 5 - WD 2015-4553 (Rev. 29) dated 23 December 2024.pdf | ||
| Attachment 3 - PROVISIONS and CLAUSES__MH.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Mental Health Leadership & Readiness Symposium (A/V) Rental BPA | Award Notice | |
| This notice | Solicitation | |
| Mental Health Symposium (A/V) Rental BPA | Pre-Solicitation |
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