SOO Mental Health Leadership And Readiness Symposium AV_ 31 Oct.pdf

STATEMENT OF OBJECTIVES (SOO)

Audio and Visual Services for Mental Health Leadership & Readiness Symposium.

I. Purpose: Audio and Visual (AV) Equipment and Support Services at The Florida Hotel & Conference Center, located at 1500 Sand Lake Rd, Orlando, Florida 32809. The dates of the FY25 base year event will be held 3-7 March 2025.

Dates for the future option years are TBD.

II. Scope or Mission: With a focus on readiness in the Air Force Medical Service, DAF Mental Health will host an in-person skills training symposium. This course is for our new and existing Mental Health Flight leaders (Flight Commanders and Flight Chiefs), Mental Health MAJCOM Functional Managers and Behavioral Health Consultants, and Mental Health Training Directors across the Air Force.

The requested equipment is needed to execute an interactive and hands-on training session to include robust discussions and an enhancement of readiness for 76 clinics.

III. Period and Place of Performance: 3-7 March 2025, 1500 Sand Lake Rd, Orlando, Florida 32809.

IV. Background: This is a requirement that will utilize a base year + 4 option years.

V. Performance Objectives: Fiscal Year 2025 objective will complete audio visual equipment and support for the DAF Mental Health Leadership & Readiness Symposium for a group of 250+ attendees in a large ballroom 3-6 March 2025.

This room will need A/V support to provide projectors, internet and audio capability for a presentation and dialogue from group. A partitioned section of the ballroom will need A/V services for 50+ members on 7 March 2025. This room will also need A/V support to provide projectors, internet and audio capability for presentations and dialogue from group. For the week of 3-7 March 2025, equipment must connect with sound system, allowing the audience to hear both video and microphone sound. Technician(s) to set up, maintain, and strike-down equipment needed for services. AV technical support should be on hand in case of malfunction. AV Equipment needs to be in place prior to event start date of 3 March 2025 and equipment strike-down must be completed no earlier than 5:00 pm 7 March 2025. The following equipment is required:

AUDIO AND VIDEO EQUIPMENT

Mixing board with audio support for laptop audio and speaker audio.

Support for multiple handheld mics at the same time (Q&A sessions).

3 >4000 lumen projectors (10' drop-down projectors provided by hotel).

4 Speakers 1 Podium with 1 microphone

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1 Confidence monitor (a monitor facing the presenter on the stage so they can move away from the podium).

3 Handheld microphones with 2 stands 1 Remote slide advancer 1 Lapel microphone 3 Extensions cords & 6 power strips

LABOR

2 Techs for 5 hours - SUN: Deliver, Set up for General Session at Legends Ballroom/Function Test.

1 Techs for 8 hours – MON/TUE/WED/THU: AV Tech Support as needed for malfunction.

2 Techs for 3 hours – THU after 5:00 pm: Strike-down rooms. Set up for General

Session at Legends Ballroom/Function Test.

1 Tech on site for 8 hours: FRI: AV Tech Support as needed for malfunction.

1 Tech on site for 2 hours – FRI: Strike-down Legends Room.

VI. Operating Constraints: At this time, there are no operating constraints identified.

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