Medical and Surgical Lasers Full Service
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25625Q1100
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Houston, Texas 77030, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office is procuring comprehensive maintenance services for medical and surgical lasers at the Michael E. DeBakey VA Medical Center in Houston, Texas. This Request for Quotation (RFQ) seeks full-service maintenance coverage for 24-25 medical and surgical lasers of various makes and models, including brands such as Cynosure, Lumenis, and BioLase, encompassing laser types like Alexandrite, Carbon Dioxide, Diode, ERCR-YSGG, Excimer, HO-YAG, ND-YAG, and ND-YAP systems. The contractor must provide preventive maintenance (1-2 times annually per laser), unlimited corrective maintenance, 24/7 technical phone support, and maintain a 95% uptime commitment while supplying all necessary parts and labor except consumables. The solicitation follows streamlined commercial item procedures under FAR subpart 12.6 and Part 13.5, with quotes originally due August 15, 2025, but extended to August 20, 2025, at 3:00 PM Central Time. Contractors must be registered in the System for Award Management (SAM) and meet small business qualifications under NAICS code 811210.
This procurement is designated as a total small business set-aside, requiring offerors to be certified small businesses to participate in the competition. The contract structure is firm-fixed-price with a single award covering a base year plus four option years, not to exceed five years total duration. No incumbent contractors or award values are specified in the available documentation, though the maintenance services will cover laser equipment located at both the main medical center in Houston and a satellite clinic in Conroe, Texas. The performance locations include the Michael E. DeBakey VA Medical Center at 2002 Holcombe Boulevard, Houston, Texas 77030, with the VA biomedical team providing certain consumable items like asset tag batteries while the contractor supplies all maintenance parts and services. Robert Arabie serves as the contracting specialist and primary point of contact for this solicitation numbered 36C25625Q1100.
Notice text
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 3 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 3 SUBJECT* RFQ: Medical & Surgical Lasers Full Service (MEDVAMC) GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 77056-5643 SOLICITATION NUMBER* 36C25625Q1100 RESPONSE DATE/TIME/ZONE 08-15-2025 3pm CENTRAL TIME, CHICAGO, USA ARCHIVE 7 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE Small Business PRODUCT SERVICE CODE* J065 NAICS CODE* 811210 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 POINT OF CONTACT* Contract Specialist Robert Arabie robert.arabie@va.gov PLACE OF PERFORMANCE ADDRESS Michael E DeBakey VA Medical Center 2002 Holocombe BLVD Houston Tx POSTAL CODE 77030 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT S EMAIL ADDRESS robert.arabie@va.gov EMAIL DESCRIPTION 36C25625Q1100 RFQ: Medical & Surgical Lasers Full Service DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation document will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAR Deviations FEB 2025 CAAC Letters 2025-01/02(eff.02/18/2025), VAAR DEVIATION APR 2025, VAAM Alert 24-10 (eff. 04/09/2024), Acquisition Policy Flash 25-05 (eff. immediately (sent 4/2/2025)). Contractors are required to be actively registered in the System for Award Management (SAM) as a Small Business. Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and certification status. The Michael E. DeBakey VA Medical Center (MEDVAMC) 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase maintenance services for 25 medical and surgical lasers of various makes and models. This solicitation is a Small Business set-aside. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract for a base year plus four (4) option years not to exceed five (5) years. See attached RFQ
Files
| File | Type | Posted |
|---|---|---|
| RFQ_36C25625Q1100.docx | DOCX document | |
| 36C25625Q1100 0001.docx | DOCX document | |
| RESPONSES TO RFIs.docx | DOCX document | |
| RFQ_36C25625Q1100.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--Medical & Surgical Laser Full Service - BASE YEAR | Award Notice | |
| This notice | Solicitation |
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