RFQ_36C25625Q1100.docx

DOCX document 154 KB Posted Aug 13, 2025

Attached to: Medical and Surgical Lasers Full Service
Solicitation number: 36C25625Q1100
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16

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Written by GovTribe AI · Aug 13, 2025

This is a Request for Quotation (RFQ) issued by the Department of Veterans Affairs Network Contracting Office for medical and surgical lasers full service maintenance at the Michael E. DeBakey VA Medical Center in Houston, Texas. The solicitation is a small business set-aside for maintenance services covering 24 lasers of various makes and models, including brands like Cynosure, Lumenis, BioLase, and others. The contract is structured as a firm-fixed-price single-award with a base year and four option years, not to exceed five years total, with a response deadline of August 15, 2025 at 3:00 PM Central Time.

The scope of work includes preventive maintenance (1-2 PMs per year depending on the laser), unlimited corrective maintenance, and technical phone support 24/7, with an uptime commitment of 95%. The contract covers maintenance for lasers located at the main medical center in Houston and a satellite clinic in Conroe, Texas. Contractors must be registered in the System for Award Management (SAM) as a small business, provide all parts and labor (excluding consumables), and follow manufacturer specifications and industry standards. The procurement uses streamlined procedures for commercial items under FAR subpart 12.6 and Part 13.5.

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Other files

File	Type	Posted
RESPONSES TO RFIs.docx	DOCX document	Aug 11, 2025
36C25625Q1100 0001.docx	DOCX document	Aug 11, 2025
RFQ_36C25625Q1100.docx	DOCX document	Jul 28, 2025

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36C25625Q1100

SUBJECT*

RFQ: Medical & Surgical Lasers Full Service (MEDVAMC)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

77056-5643

SOLICITATION NUMBER*

36C25625Q1100

RESPONSE DATE/TIME/ZONE

08-15-2025 3pm CENTRAL TIME, CHICAGO, USA

ARCHIVE

7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

Small Business

PRODUCT SERVICE CODE*

J065

NAICS CODE*

811210

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Robert Arabie robert.arabie@va.gov

PLACE OF PERFORMANCE

ADDRESS

Michael E DeBakey VA Medical Center

2002 Holocombe BLVD

Houston Tx

POSTAL CODE

77030

COUNTRY

USA

ADDITIONAL INFORMATION

AGENCY’S URL

https://www.va.gov

URL DESCRIPTION

Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS

robert.arabie@va.gov

EMAIL DESCRIPTION

36C25625Q1100 RFQ: Medical & Surgical Lasers Full Service

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAR Deviations FEB 2025 CAAC Letters 2025-01/02(eff.02/18/2025), VAAR DEVIATION APR 2025, VAAM Alert 24-10 (eff. 04/09/2024), Acquisition Policy Flash 25-05 (eff. immediately (sent 4/2/2025)).

Contractors are required to be actively registered in the System for Award Management (SAM) as a Small Business. Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and certification status.

The Michael E. DeBakey VA Medical Center (MEDVAMC) 2002 Holcombe Blvd, Houston, Texas 77030 is seeking to purchase maintenance services for 25 medical and surgical lasers of various makes and models. This solicitation is a Small Business set-aside. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract for a base year plus four (4) option years not to exceed five (5) years.

See attached RFQ…

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

*= Required Field

Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS	5
B.1 CONTRACT ADMINISTRATION DATA	5
B.2 PRICE/COST SCHEDULE	6
ITEM INFORMATION	6
B.3 DELIVERY SCHEDULE	38
SECTION C - CONTRACT CLAUSES	39
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	39
C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS	40
C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	40
C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)	40
C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)	41
C.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)	41
C.7 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)	41
C.8 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (DEVIATION)(APR 2025)	42
C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)	42
C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)	43
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	44
D.1 SOW	44
D.2 WAGE DETERMINATIONS No.: 2015-5233 REV. 31 (JUL2025)	53
SECTION E - SOLICITATION PROVISIONS	66
E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	66
E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)	66
E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)	67
E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)	70
E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)	71
E.6 52.216-1 TYPE OF CONTRACT (APR 1984)	72
E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)	72
E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)	73
E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)	73
E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)	74
E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION FEB 2025)	76

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[X] Monthly - Upon receipt and acceptance by the Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. Offeror shall complete the following located in Sections B through E of this solicitation to be deemed eligible:

a. Section B – CONTRACT ADMINISTRATION DATA, CONTRACTOR contact information.

b. Section B- PRICE/COST SCHEDULE, unit price, amount, and grand total

c. Section E- 52.204-24

d. Section E- 52.212-3 (if not current in SAM.gov)

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

1.00

__________________

LASERS: ALEXANDRITE: DERMATOLOGIC, Mfr Cynosure Inc, Model PICOSURE | 580 EE171214 SN PICO0384 : Full Service including 1 PMs per year Contract Period: Base POP Begin: 09-01-2025 POP End: 08-31-2026 PRINCIPAL NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

1.00

__________________

LASERS: CARBON DIOXIDE, Mfr Lumenis Inc, Model ULTRAPULSE TOTALFX | 580 EE172906 SN 951 : Full Service including 1 PMs per year

POP Begin: 09-01-2025 POP End: 08-31-2026