Mass Spectrometer or EQUIVALENT

Closed Solicitation Posted

Solicitation number
LVE463810
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Upton, New York 11973, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Energy Office of Science is seeking to procure a mass spectrometer or equivalent for Brookhaven National Laboratory, specifically a benchtop gas analysis system with precise technical specifications. The solicitation, issued on May 29, 2025, with a response deadline of June 19, 2025, requests a firm fixed price (FFP) quote for one OmniStar Gas analysis system with a mass range of 1-100 u and specific technical requirements. The system must include features such as a two-stage gas inlet system, low gas consumption, electromagnetic actuated valves, and compatibility with Windows 10, 8.1, and 7 operating systems. While specific evaluation criteria are not explicitly detailed, the attached quality assurance document (QA-101) suggests that suppliers will be assessed on their ability to meet rigorous quality standards, documentation requirements, and compliance with technical specifications. The solicitation is categorized under Analytical Laboratory Instrument Manufacturing (NAICS 334516) and appears to be seeking a high-precision scientific instrument for research purposes.

The contract opportunity does not indicate any specific set-aside designations and is open to competitive bidding. The place of performance is located in Upton, NY 11973, at the Brookhaven National Laboratory facility. Although no specific award value is mentioned, the complexity of the requested mass spectrometer suggests a potentially significant procurement investment. The quantity requested is one unit, with the expectation of delivery within the specified lead time following the quote submission. The procurement is managed by Brookhaven Science Associates (BSA), which operates the laboratory under a Prime Contract with the Department of Energy. Potential vendors must carefully review the attached commercial items terms and conditions document, which outlines extensive requirements for contractor compliance, quality assurance, intellectual property, and operational standards. The solicitation emphasizes the need for precise technical capabilities, comprehensive documentation, and adherence to stringent quality control measures.

Notice text

Kindly quote this “FFP” (Firm Fixed Price) requirement with a Quote in my name, Current Date and Lead Time. Please offer BSA any discounts available for your Best Price.

Items to be quoted or its Equivalent:

Qty 1                    2000006818 / GSD 350 O1 OMNISTAR 1-100 U ST.STEELCAP                       

GSD 350 O1, OmniStar

Gas analysis system

1-100 u, 100-240 V, 50/60 Hz

1-100 u, 100-240 V, 50/60 Hz

Benchtop-mass spectrometer for gas analysis at atmospheric pressure

(1000 hPa)

- Mass range: 1-100 u

                             - Two-stage gas inlet system with electromagnetic actuated valves

                             - Low gas consumption of 1-2 sccm

- Operating temperature: Capillary, up to: 200 - Gas connection:

Stainless steel capillary- Gas connection: length: 1 m

                             - Supply: 100-240 V AC

                             - Interfaces:

#NAME?

- Output: Analog: 4x, 0-10 V / 16 Bit- Output: Digital:7x, 24 V- Input:

Analog: 5x, ± 10 V / 16 Bit- Input: Digital: 4x, 24 V

#NAME?

                             - Filament: Tungsten

                             - Vacuum chamber with total pressure gauge and heating

                             - SplitFlow turbo pump and oil free diaphragm pump

                             - PV MassSpec software, for Windows 10, 8.1 and 7

                             for measurement, storage and display of measurement data

                             - Low detection limit (<(><<)>(><(><<)><(><<)>)>100 ppb), even for condensable gases

                             - Easy-to-operate analysis unit with 7’’ touch screen or Web User Interface

                             - Compact and portable device (approx. 24.5 kg total weight)

                             -Fast measuring time (up to 1 ms/u dwell time)

0

Old Material Number: PT Q80 617 110

                             

QA Paragraph(S): 3.1.3, 4.34, 4.30, 4.19 (See attached QA 101 for details)

Freight along with any Packing & Handling fees are to be included in the all-inclusive price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees.

Please provide the following on your quote:

1. Origin of Manufacture and Origin of Shipment

2. Unique Entity Identifier (UEI)

Please also return the following along with your quote:

1. Published Price list: showing the items on your quote for price justification or a web screenshot (or link) of same/similar items with pricing and part number shown.

2. Insurance: **IF APPLICABLE** Upon award, in accordance with Article 6 of the attached “BSA Supplemental Terms and Conditions for Work by Contractors On Site at Brookhaven National Laboratory”. Prior to coming on site to perform work, the certificate must remain in effect for the duration of the subject contract and must be filed with BNL Procurement & Property Management Division.

Please Note: As Required by the Work on Site Terms – reference Article 6 - *Naming Brookhaven Science Associates and the US Government as additional insured along with all other requirements

3. System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

4. Equivalent Guidelines:

The parts or model numbers are listed for reference purposes only. Any alternate products being offered shall have equivalent, or greater, performance parameters to those specified. Suppliers that are offering alternate products shall list the manufacturer, model, and part numbers for the product. When quoting an alternate product, please provide sufficient documentation to permit thorough evaluation of the equivalency of your offer to the product specified. BSA reserves the right to determine equivalency.

5. Basis of Award:

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

6. Pricing: shall remain valid for 60 days

Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

Any resulting purchase order will be subject to the attached Terms and Conditions.

Files

File Type Posted
QA-101 May 2025.pdf PDF
BSA_commercial_items_rev22_sep_2022.pdf PDF

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