Maintenance Services at the U. S. Consulate in Florence

The Department of State seeks maintenance services for two institutional buildings at the U.S. Consulate in Florence, Italy, with proposals due June 19, 2026, and a mandatory pre-proposal conference and site survey on June 5, 2026. This is an indefinite delivery/indefinite quantity (IDIQ) contract with no set-aside.

Place of performance is Florence, Italy, at Lungarno Amerigo Vespucci, 38. The contract spans a one-year base period plus four optional one-year extensions. Work includes scheduled and unscheduled maintenance: scheduled services cover preventive maintenance by specialized technicians (electrician and plumber services 26 visits annually for 8 hours per visit; carpenter/handyman services every other week; HVAC technician services six to twelve visits annually depending on season), with a fixed monthly price covering all labor, materials, equipment, overhead, and profit. Unscheduled and emergency services are priced using fixed hourly rates by labor category, with contractor response required within four hours during business hours and availability for overtime work. All work must comply with Italian codes including F-GAS regulations and CEI 64/8 electrical standards. The contractor must provide an English-speaking bilingual liaison available by phone and email at all times, submit monthly maintenance reports, maintain weekly quality assurance inspection reports, and complete an execution plan within 30 days of award. All personnel must pass security screening within 40 days and obtain individual site access badges. The contract total value is EUR 25,000.00 (EUR 5,000.00 per contract period). Award will be made to the responsible offeror submitting the lowest acceptable price. All prices must be quoted in Euros excluding VAT. The contractor must maintain general liability insurance of EUR 1,500,000 per occurrence, provide INAIL and INPS certificates within ten days of award, and register in SAM.gov prior to proposal submission. NAICS code is 238290; PSC code is J063.