Prospective Offerors Cover Letter.pdf
PDF 615 KB Posted
- Solicitation number
- 191T7026R0002
- Issued by
-
Department of State
About this file
This is a Request for Proposal (RFP) letter for maintenance services at the U.S. Consulate in Florence, Italy. The solicitation number is 191T7026R0002, issued by the U.S. State Department on May 18, 2026. The contract will cover maintenance services for two institutional buildings at the U.S. Consulate located at Lungarno Amerigo Vespucci, 38 Florence. Award will be made to the responsible offeror submitting an acceptable offer at the lowest price, based on initial proposals without discussions unless companies fall within the competitive range and discussions are deemed necessary.
Prospective offerors must attend a mandatory pre-proposal conference and site survey scheduled for June 5, 2026, at 11:00 a.m. local time at the Consulate. Interested parties should email RomeGSOProcurement@state.gov by June 3, 2026, at 12:00 noon local time to request additional information or arrange building access. Proposals must be submitted electronically to RomeGSO-Offers@state.gov by June 19, 2026, at 12:00 noon local time in English language and in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format with a maximum file size of 25MB per submission. Required submissions include SF-1442, Section B Pricing and Exhibit A Pricing List, Section K Representations and Certifications, Section L Additional Information, completed IRS Form W-14, and proof of active SAM registration. Failure to register in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission may result in the offeror's proposal being deemed non-responsible with no further consideration. The Contracting Officer is Crystal D. Sheridan.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Pre-Proposal Conference Minutes - Florence.pdf | ||
| Exhibit A - Pricing List.xlsx | XLSX spreadsheet | |
| SF-1442.pdf | ||
| 191T7026R0002.pdf | ||
| Exhibit C - Preventive Maintenance Checklists.zip | ZIP file | |
| Exhibit D - Multi-Trade Checklist.docx | DOCX document | |
| Exhibit B - List of Equipment Under Preventive Maintenance.xls | XLS spreadsheet |
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Text version
Rome, May 18, 2026
Dear Prospective Offeror:
Subject: Request for Proposal for Maintenance Services at the U.S. Consulate in Florence for
Solicitation number 191T7026R0002.
Enclosed is a Request for Proposal (RFP) for maintenance services for the two institutional buildings of the U.S. Consulate in Florence, Italy. If you would like to submit proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site followed by a site survey.
The pre-proposal conference and site survey will be held on June 05, 2026, at 11:00 a.m. (local time) at the U.S. Consulate in Florence, Lungarno Amerigo Vespucci, 38 Florence.
Prospective offerors should e-mail to RomeGSOProcurement@state.gov by June 03, 2026, at
12:00 noon (local time) for additional information or to arrange entry to the building. No electronic devices (phones, computers) will be permitted in the Consulate compound.
Proposals must be submitted electronically to RomeGSO-Offers@state.gov by June 19, 2026, at
12:00 noon (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
It is important to make sure the submission is made in specific size and format; in MS-Word
2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.
mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing and Exhibit A, Pricing List
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Crystal D. Sheridan
Contracting Officer
Enclosures
05/18/2026 07:54 GMT
Sheridan, Crystal (SheridanCD@state.gov) http://www.irs.gov/w14 https://www.sam.gov/
File details come from the government source that posted it. Updated .