Maintenance, Repair, and Rebuilding of Equipment

The release date for RFP FA810610R0013 has been revised to 03 Sep 10.

The release date for RFP FA810610R0013 has been revised to 19 Aug 10.

The release date for RFP FA810610R0013 has been revised to:  05 Aug 10.

The purpose of this acquisition is to procure Contractor LogisticsSupport for E-9 Aircraft that are currently assigned to Tyndall AFB, FL. The Program currently includes two (2) aircraft. The scope of this effort includes logistics management, supplies, andservices required for Contractor Logistics Support (CLS) of the E-9 Weapon System, related spares, Support Equipment (SE)and technical data. CLS includes all design, maintenance, installation and test of modifications, engineeringservices, organizational and depot level maintenance and repaint, supply support, engineering/technical data, transportationof parts and components (SE) and launch and recovery of the E-9 aircraft. E-9 Weapon system includes aircraftand mission systems. The Contractor is required to comply with all requirements specified inAppendix A, Performance Work Statement (PWS). It is expected that work not yet specified and/or changed workprocedures/specifications/location shall be incorporated throughout the performance of the contract. The Contractor shall performsuch added or changed work under line items currently provided in the contract or added to the contract. If suchchange would result in an increase or decrease of cost under this contract, an appropriate increase or decrease of thecontract price shall be negotiated and evidenced by a supplemental agreement to this contract. Performance under this contract shall be from 15 Sep 2011 through 30 Nov2016. Performance is subject to availability of funds. Maximum days of Transition are 75 days.(Options to be exercised within 30 days of the expiration of the term ofthe contract or before)PERIOD DATESTRANSITION 15 Sep 11 - 30 Nov 11BASIC 01 Dec 11 - 31 Mar 12OPTION 1 01 Apr 12 - 31 Mar 13OPTION 2 01 Apr 13 - 31 Mar 14OPTION 3 01 Apr 14 - 31 Mar 15OPTION 4 01 Apr 15 - 31 Mar 16OPTION 5 01 Apr 16 - 30 Nov 16 Duration of Contract Period: Five Years, plus 75-Day Transition Electronic procedure will be used for this solicitation. IAW FAR 5.207(c)(15)(i), All responsible sources may submit a bid,proposal, or quotation which will be considered by the agency. EXPORT CONTROLLED DATA = This acquisition may/does involve technologythat has a military or space application. The only US contractors whomay participate are those that are certified and registered with DLSC(1-800-352-3572) and have a legitimate business purpose. US contractorsmust submit a copy of their current, approved DD Form 2345 with theirrequest for solicitation. The form, including instructions forcompleting the form, is available athttp://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2220.html. The solicitation/data package will be mailed to the datacustodian identified in block 3 of the DD Form 2345. The extent offoreign participation has not yet been determined. MOU country sourcesmust contact the Contracting Officer within 15 calendar days of the dateof this synopsis notice to receive a copy of the solicitation at thetime it is initially issued. Issuance of the RFP will not be delayed toreview requests from MOU country sources received after 15 days or fromnon-MOU country sources. Nothing in this notice contradicts otherrestrictions, identified in the synopsis notice or solicitation,regarding eligible sources (e.g., if this is a small-business set-aside,foreign sources may not participate as potential prime contractors butcould, if otherwise eligible, participate as subcontractors).

The release date for RFP FA810610R0013 has been revised to:  22 Jul 10.

The release date for RFP FA810610R0013 has been revised to:  25 Jul 10.

Vendor Questions and Answers generated from reviews of the Draft RFP and the Pre-Solicitation Conference are posted as an attachment.

The purpose of this acquisition is to procure Contractor LogisticsSupport for E-9 Aircraft that are currently assigned to Tyndall AFB, FL. The Program currently includes two (2) aircraft. The scope of this effort includes logistics management, supplies, andservices required for Contractor Logistics Support (CLS) of the E-9 Weapon System, related spares, Support Equipment (SE)and technical data. CLS includes all design, maintenance, installation and test of modifications, engineeringservices, organizational and depot level maintenance and repaint, supply support, engineering/technical data, transportationof parts and components (SE) and launch and recovery of the E-9 aircraft. E-9 Weapon system includes aircraftand mission systems.

The Contractor is required to comply with all requirements specified inAppendix A, Performance Work Statement (PWS).

It is expected that work not yet specified and/or changed workprocedures/specifications/location shall be incorporated throughout the performance of the contract. The Contractor shall performsuch added or changed work under line items currently provided in the contract or added to the contract. If suchchange would result in an increase or decrease of cost under this contract, an appropriate increase or decrease of thecontract price shall be negotiated and evidenced by a supplemental agreement to this contract.

Performance under this contract shall be from 15 Sep 2011 through 30 Nov2016. Performance is subject to availability of funds. Maximum days of Transition are 75 days.(Options to be exercised within 30 days of the expiration of the term ofthe contract or before)PERIOD DATESTRANSITION 15 Sep 11 - 30 Nov 11BASIC 01 Dec 11 - 31 Mar 12OPTION 1 01 Apr 12 - 31 Mar 13OPTION 2 01 Apr 13 - 31 Mar 14OPTION 3 01 Apr 14 - 31 Mar 15OPTION 4 01 Apr 15 - 31 Mar 16OPTION 5 01 Apr 16 - 30 Nov 16

Duration of Contract Period: Five Years, plus 75-Day Transition

Electronic procedure will be used for this solicitation. IAW FAR 5.207(c)(15)(i), All responsible sources may submit a bid,proposal, or quotation which will be considered by the agency.

EXPORT CONTROLLED DATA = This acquisition may/does involve technologythat has a military or space application. The only US contractors whomay participate are those that are certified and registered with DLSC(1-800-352-3572) and have a legitimate business purpose. US contractorsmust submit a copy of their current, approved DD Form 2345 with theirrequest for solicitation. The form, including instructions forcompleting the form, is available athttp://www.dtic.mil/whs/directives/infomgt/forms/forminfo/forminfopage2220.html. The solicitation/data package will be mailed to the datacustodian identified in block 3 of the DD Form 2345. The extent offoreign participation has not yet been determined. MOU country sourcesmust contact the Contracting Officer within 15 calendar days of the dateof this synopsis notice to receive a copy of the solicitation at thetime it is initially issued. Issuance of the RFP will not be delayed toreview requests from MOU country sources received after 15 days or fromnon-MOU country sources. Nothing in this notice contradicts otherrestrictions, identified in the synopsis notice or solicitation,regarding eligible sources (e.g., if this is a small-business set-aside,foreign sources may not participate as potential prime contractors butcould, if otherwise eligible, participate as subcontractors).

The pre-solicitation conference questions and answers will be posted NLT COB 16 Jun 10.

This update provides notification the E-9A drawing tree has been posted to FedBizOpps. NOTE: The drawing tree is for the telemetry system.

This notification includes the list of documents instructions, directives, technical orders, and manuals applicable to the E-9 solicitation. The list includes document number, title and access information for each publication. The majority of documents can be accessed via publicly available websites with the remainder either posted to the FedBizOpps E-9 Library or available on-site at Tyndall AFB, FL. NOTE: This is a TOTAL SMALL BUSINESS SET-ASIDE; therefore, requests for access to the on-site library will only be accepted from small businesses.
1. The URLs for publications available on-line through various web sites are listed in the "Location" column in the "Online Access tab of the Applicable Documents list of this notification.
2. Air Force Technical Orders approved for public release are listed on the FBO tab and are posted with this notification. These publications can be downloaded.
3. Air Force Publications, Original Equipment Manufacturer Publications and vendor manuals listed under the Tyndall on-site Library tab will only be available for review at the on-site library located at Tyndall AFB, FL.
The Tyndall AFB Library will be open Monday through Friday from 17 May to 21 May 2010 and on May 24, 25, 27, and 28 May 2010. Contractors will be limited to a maximum eight (8) hour supervised review of the documents available in the Tyndall AFB E-9 Library. Contractors must provide a list of the documents they wish to review during their visit. Contractors will be allowed to take notes only and not remove or copy documents. Contractors will be limited to a maximum of two (2) persons and shall provide names to CO in initial request. No questions will be answered during the on-site review. All questions must be formally submitted in writing to the CO. The CO will provide additional information on locations upon receipt of request.
Contractors who wish to review the documents available only in the Tyndall AFB E-9 Library shall notify the Contracting Officer (CO), in writing, no later than COB 7 May 2010 for scheduling. The Contractor may include preferred date/time and the CO will coordinate times and establish a schedule based on number or requests.
Please forward requests and/or questions to the CO by email teresa.deland@tinker.af.mil .

Note the typographical error correction:  Draft Solicitation FA810610R0013, page 3, paragraph B-1 (f) DELIVERIES OR PERFORMANCE, first sentence should read:  "Performance under this contract shall be from 01 Oct 2011 through 30 Sep 2016."

Note the typographical error correction:  Draft Solicitation FA810610R0013, page 3, paragraph B-1 (4) DELIVERIES OR PERFORMANCE, first sentence should read:  "Performance under this contract shall be from 01 Oct 2011 through 30 Sep 2016."

This draft RFP deletes the requirement for mission system operators and further clarifies the remaining requirements. Additionally this draft answers all outstanding vendor questions and should be reviewed in its entirety. Questions and comments in regards to this draft RFP should be sent in writing to Contracting Officer, Teresa DeLand, teresa.deland@tinker.af.mil , by 17 May 2010. All questions and answers will be posted to this website with non-attribution. NOTE: All information is subject to change before the official RFP.

The U.S. Air Force through the Oklahoma City Logistics Center (OC-ALC),727 ACSG is seeking sources that may be capable of providing Contractor Logistics Support (CLS) of the E-9 Weapons System. CLS support includes maintenance and supply services for the aircraft, mission systems, and support equipment. The requirement also includes modifications, engineering services and mission system backshop maintenance. Normal utilization is estimated to be a fleet average of 650 hours per year.

The purpose of this document is to convey the scope and type of contract performance required for Contractor Logistics Support of the E-9 aircraft.
The E-9 is a derivative of the deHavilland Aircraft Corp of Canada Dash-8 Model 102 aircraft. The E-9 is a fixed-wing, T tail, pressurized, twin turboprop engine aircraft, powered by two Pratt & Whitney PW120 engines. The mission of the aircraft is to accomplish sea surveillance coverage to locate and provide a clear "shoot area" and provide for the relay of radio frequency transmissions between airborne mission vehicles (service and support aircraft, missiles, and drone targets) and ground-based sites. Normal crew is two pilots and two system operators. An alternate passenger configuration is approved for emergency hurricane evacuations. The primary mission systems are:
a) Sea Surveillance Radar (SSR) & High Frequency (HF) Relay
b) Telemetry Relay System (TMRS)
c) Drone Control & Relay System/Data Link System (DLS)
d) UHF Relay System
The contractor shall ensure the required functions are accomplished as follows:
1. Contractor Care of Government Furnished Facilities- The contractor shall clean their assigned facilities to maintain a neat, orderly and safe working environment free of fire and safety hazards
2. Contractor Technical Library- The contractor shall organize and maintain a contractor technical library to sustain the tasks defined in this Performance Work Statement
3. Maintenance Services-
a) The contractor shall provide all maintenance for the E-9 fleet IAW Air Force Policy Directive (AFPD) 62-5, Code of Federal Regulations (CFR) Title 14 Part 145, and CFR Title 14 Part 135 Subpart J, 135.411 (a)(2), with the exception of 135.422 with any deviation to be approved by the USAF, while maintaining the type certificate for the E-9 aircraft.
b) The contractor shall ensure all reporting requirements of CFR Title 14 CFR Part 135.411 (a) (2), with the exception of 135.422 are forwarded to 545 ACSS/GFLM, not the Federal Aviation Administration (FAA).
4. Organizational Level Maintenance-
a) The contractor shall perform all organizational level maintenance to the E-9 fleet.
b) Weekly Maintenance and Operations Scheduling Meetings- The contractor site supervisor shall attend and provide aircraft status updates to support weekly maintenance and flying scheduling meetings with the Government.
c) Life Support Services- The contractor shall maintain the E-9 life support system, subsystems and components.
5. Depot Level Maintenance Services -
a) The contractor shall provide all required depot level maintenance.
b) The contractor shall accomplish depot maintenance at an FAA-certified repair station IAW CFR Title 14, Part 145 with appropriate ratings for the work being performed.
c) The contractor shall assess aircraft condition and maintenance requirements upon induction into depot and develop a schedule for completion of work and delivery of the aircraft.
6. Weight and Balance - The contractor shall weigh the aircraft at least once every 36 months or anytime aircraft modifications, complete aircraft repaint, or repairs are accomplished without calculation or actual weight and moment data are not available.
7. Supply Support Services -
a) The contractor shall furnish all material, parts and components for CLS of the E-9 aircraft except for Government Furnished Property (GFP) which will be listed in the Request For Proposal
b) The contractor shall furnish all spares with FAA Airworthiness Certification.
c) The contractor shall provide quarterly Petroleum, Oil and Lubricant (POL) requirements to the Government.
d) The contractor shall develop and deliver a Spare Parts Usage Report of all direct material used in the performance of the contract.
8. Supply Support Rate- The contractor shall develop and deliver a Status Report for MC, NMCS, and Schedule Effectiveness Rates.
9. Cannibalization - The contractor shall verbally inform site QAR of all site level cannibalization actions within one (1) workday, with affected aircraft tail numbers, parts cannibalized, and projected date replacement parts will be received, and the.
10. Aircraft Maintenance Management System - The contractor shall utilize a commercially available or developed computer based aircraft maintenance management system that provides maintenance scheduling, configuration control, failure trend analysis, cannibalization actions, and current status for each aircraft with reporting capability. The contractor shall update the system with aircraft status twice daily at 0600 and 1800 local. The contractor shall ensure the aircraft maintenance management system is Internet based with 24 hours a day, seven (7) days a week access by the Government.
11. Aircraft and Maintenance Forms - The contractor shall maintain component, engine, and aircraft maintenance records
12. Maintenance, Modification, and Repair Services - The contractor shall, upon the removal, disassembly, inspection, repair, replacement, adjustment, modification, test, assembly and installation of components, accessories and equipment, conform to the E-9 and other T.O.s, directives.
13. Support Equipment - The contractor shall furnish and maintain all support, test, fault and isolation equipment. The contractor shall provide, maintain, and calibrate all equipment. The contractor shall maintain SE to support the aircraft, to include launch, recovery, and maintenance
14. Aircraft Appearance Standards - The contractor shall match all repaired or replaced items to the existing color and texture of the installed components to meet OEM specifications for all repaired or replaced items. The contractor shall repair or replace damage or defects due to fair wear and tear. The contractor shall ensure all delayed discrepancies are repaired during the next scheduled phase inspection.
15. Appearance -
a) Interior Appearance - The contractor shall clean and repair the interior
b) Exterior Appearance - The contractor shall accomplish the following:
1.) The contractor shall wash and clean the exterior of the aircraft to include the landing gear wells every 30 days.
2.) The contractor shall replace exterior placards and labels when they become damaged, worn, torn, unreadable, or begin to peel, NLT next scheduled phase inspection.
3.) The contractor shall repaint or touch-up any painted area that exposes bare metal NLT the next scheduled phase inspection.
16. Mission Planning -
a) Daily Mission Requirements
1.) Normal Duty Hours - The contractor shall support scheduled operations Monday through Friday. Contractor shall support daylight missions; however, the schedule may occasionally be adjusted to accommodate night missions. Other times and tasks may be coordinated with the contractor site supervisor. Infrequent short-notice tasks may require the contractor to support outside-stated-normal operations and shall be considered within the scope of this PWS. When possible, the Government will provide 24-hour notification to the contractor to advise when support is required outside normal operating hours.
2.) Preflight/Postflight Requirements - The contractor shall have the aircraft preflighted, serviced, and located at the launch spot with an aircraft ground power unit not later than 30 minutes prior to scheduled take-off time. The contractor shall park and receive aircraft and debrief the aircrew; and perform appropriate postflight inspections, aircraft and latrine servicing, and correction of discrepancies.
b) Daily Recovery Criteria, Marshaling, and Debrief - The contractor shall perform daily aircraft recovery and marshaling IAW AFI 11-218. The contractor shall conduct a maintenance debrief with the aircrew at the aircraft.
c) Weather Evacuation - The contractor shall provide mission ready aircraft, in the alternate passenger configuration, to support unit weather evacuation.
17. Aircraft Requiring One-Time Flight Authorization to Depot - The contractor shall coordinate the need for a one-time ferry flight authorization with the Government when the contractor determines that an aircraft must be flown to a depot facility for repair. The contractor shall notify the Government in writing of ferry flight requirements to include aircraft tail number and operational restrictions. The contractor shall provide a tentative schedule, at least two (2) input and delivery date options, for induction of aircraft into depot. The contractor shall accomplish Government requirements to prepare the aircraft for ferry flight, on location, prior to release of the aircraft for flight. The contractor shall document aircraft forms with work accomplished showing aircraft is released for ferry flight to depot.
18. Corrosion Prevention and Control - The contractor shall inspect the aircraft, interior and exterior, for corrosion during full strip and paint, phase inspections, and during other maintenance inspections and rework operations.
a) Functional Check Flight (FCF) - The contractor shall accomplish FCF profile briefings
19. Mission System Maintenance Support - The contractor shall be responsible for the troubleshooting and repair of all mission equipment including on and off (backshop) equipment repairs. In cases where no source of repair can be found for an item the contractor shall be responsible for repair down to the lowest level, e.g. component on a circuit card assembly. If an item is not repairable or no longer available the contractor shall be responsible for modification and recertification of the item as necessary. When feasible such modifications will be form, fit, and function replacements.
a) Telemetry Relay System (TMRS) Maintenance Support
b) TMRS Repair Capability
c) Component Repair - Parts, LRUs or components shall be repaired and maintained in a serviceable and properly configured condition to effectively support daily operations. Contractor shall determine whether vendor depot or in-house repair will be required; show evidence of FAA certification or a Certificate of Conformance (COC) for parts repaired by the LSC; and shall ensure that system component performance is maintained.
d) Spares - TMRS spares will be provided by the government and maintained by the contractor.
1.) Inter-Range Instrument Group Standards (IRIG) - The contractor shall sustain the preventative maintenance program that ensures the E-9 telemetry antenna, receiving, retransmission, and recording systems meet the IRIG standards and Range Commanders Council (RCC) documents. A link to these documents will be made available in the RFP.
2.) Telemetry Software - The contractor shall maintain the TMRS operational software in its current configuration; and the contractor shall not alter, modify, or correct the resident software coding documentation without written approval from the Program Office. The contractor may reproduce copies of the operational software for use in troubleshooting, system or test purposes.
3.) Mission System Support Equipment Maintenance - The contractor is responsible for custody, maintenance, and calibration of mission SE. The contractor shall be responsible for developing and maintaining a written scheduled maintenance and periodic calibration plan for all support equipment, which will ensure availability of serviceable equipment at all times. All maintenance and calibration procedures shall be IAW approved FAA, Inter-Range Instrument Group (IRIG), or applicable OEM standards.