Maintenance of Laboratory Instruments in EPC

Closed Solicitation Posted Feb 28, 2022

Solicitation number: W912HZ22N1160
Agency: Engineer Research and Development Center US Army Corps of Engineers, Department of Defense
Responses due: Mar 23, 2022, 12:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 811219 Other Electronic and Precision Equipment Repair and Maintenance
PSC: J066 Maint/Repair/Rebuild Of Equipment- Instruments And Laboratory Equipment

Notice details come from SAM.gov. Updated Mar 21, 2022.

About this opportunity

Written by GovTribe AI · Dec 29, 2023

This solicitation seeks proposals for preventative maintenance and repair services for laboratory instruments located at the Environmental Chemistry Branch of the Engineer Research and Development Center in Vicksburg, Mississippi. Services include annual preventative maintenance visits, unlimited repairs and service visits, and a three day response time for repairs. Proposals are due by March 23, 2022 and shall be evaluated based on experience maintaining similar equipment, key personnel qualifications, technical approach, past performance, and price.

The solicitation is an unrestricted competitive procurement under NAICS code 811219, Equipment Repair and Maintenance, with no set-aside designations. The incumbent contractor is The Remi Group LLC under contract W912HZ16C0037. Proposals shall provide pricing on an annual basis for maintenance of 35 individual pieces of laboratory analytical equipment, including various gas chromatographs, mass spectrometers, liquid chromatographs, and other instruments. The period of performance is 12 months from date of award at the Engineer Research and Development Center location in Vicksburg, Mississippi.

Notice text

4 versions

Update #4 · Latest · Mar 21, 2022

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested.

Requisition Number W912HZ22N1160 is being issued as a request for proposal (RFP) with intent to award as a single contract. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2022-04. This requirement is an unrestricted competitive action under North American Industry Classification System (NAICS) 811219 with a Small Business Size Standard of $22.0 million dollars.

The US Army Corps of Engineers, Engineer Research and Development Center (ERDC) 3909 Halls Ferry Road, Vicksburg MS 39180-6199 has a requirement for the maintenance of laboratory instruments in the Environmental Chemistry Branch (EPC).

The objective of this contract is to provide preventative maintenance and repair services for the instrumentation located in the EPC branch of the Environmental Laboratory (EL) at ERDC.

Annual maintenance is solicited for the laboratory instruments listed below. The scope of work for this maintenance contract includes:

• One scheduled visit for preventive maintenance (PM) per year

• Unlimited service visits for all repairs and instrument performance issues

• Cost for all consumables, repair parts, boards, and pumps included in contract

• Cost for all on-site labor, travel and expenses included in contract

• Quick service (3 day or less) response once notified of service/repair need

• Qualified repair/service technicians and replacement parts

Model

Description

G3440A

Agilent 7890 Series GC

Serial Number (US11391019)

G4514

Agilent Auto sampler Tray

Serial Number (US11350178)

7693A

Agilent Auto sampler

Serial Number (US11370433)

G3540A

Agilent 8890 GC Custom System

Serial Number (US2038A038)

G4513A

Agilent 7693A Auto injector

Serial Number (US20380301)

G4513A

Agilent 7693A Auto injector

Serial Number (US20380300)

G4514A

Agilent 7693A Tray, 150 Vial

Serial Number (RO2027703)

G3440B

Agilent 7890B Series GC Custom

Serial Number (US18243011)

G7077B

Agilent 5997B Inert Plus MSD Turbo El Mainframe Serial Number (US1824M012)

G8128A

Agilent TD100-xr with Electronic Flow Control

Serial Number (GB00K-21483)

G1033A

Agilent NIST 2014 MS Library Bundle

Serial Number (DEW0577208)

G7077-80057

Agilent New-24V IDP3 scroll pump with valve

Serial Number (MY18230050)

G3542A

Agilent 8890 Mainframe MS Ready S/SL

Serial Number (US2027A005(GC))

G7077B

Agilent 5997B Inert Plus MSD Turbo El Mainframe

Serial Number (US2035M005(MS)

G4513A

Agilent 7693A Auto injector

Serial Number (US20340242)

G4514A

Agilent 7693A Tray, 150 Vial

Serial Number (RO20287060)

G7077-80057

Agilent New-24V IDP3 scroll pump with valve

Serial Number (MY20070054)

G3540A

Agilent GC

Serial Number (US2030A035 (GC))

G7000D

Agilent 7000D MS/MS EI Mainframe

Serial Number (US2030U304(MS))

G4514A

Agilent 7693A Tray, 150 Vial

Serial Number (US20290244)

G4513A

Agilent 7693A Auto injector

Serial Number (US20300195)

G7004-80010

Agilent New IDP10 scroll pump with valve

G1311A-B

Agilent 1200 Series Quaternary Pump

Serial Number (DE62966821)

G1322A-B

Agilent 1200 Vacuum Degasser

Serial Number (JP73065349)

G1329A

Agilent 1200 Series Standard Auto sampler

Serial Number (DE64768860)

G1330B-B

Agilent 1200 Cooled Thermostatted ALS

Serial Number (DE60564954)

G1315D-B

Agilent 1200 Series Diode Array Detector

Serial Number (DE64258737)

G1314B

Agilent 1260 Variable Wavelength Detector VL

Serial Number (DE71362715)

G1316A-B

Agilent 1200 Thermostatted Column Compartment

Serial Number (DE63070785)

G1329B

Agilent 1260 Standard Auto sampler

Serial Number (DEAB307066)

G1311C

Agilent 1260 Quaternary Pump VL

Serial Number (DEAB803555)

G1316A

Agilent 1260 Thermostatted Column Compartment

Serial Number (DEACN08010)

G1311A-A

Agilent 1100 Series Quaternary Pump

Serial Number (DE23923437)

G1314A

Agilent 1100 VWD

Serial Number (JP33321911)

G1316A-A

Agilent 1100 Thermostatted Column Compartment

Serial Number (DE32134165)

G1313A

Agilent 1100 Auto sampler

Serial Number (DE33211085)

G1322A

Agilent 1260 Standard Degasser

Serial Number (JP13210575)

G1330B-A

Agilent 1100 Cooled Thermostatted ALS

Serial Number (DE13205482)

G7162A

Agilent 1260 Infinity II RI detector

Serial Number (DEAC905159)

G7120A

Agilent 1290 Infinity II High Speed Pump

Serial Number (DEBA203968)

G6495B

Agilent TKG-6495 Triple Quadrupole LC/MS System

Serial Number (SG1917D102)

G7116B

Agilent 1290 Infinity II Multicolumn Thermostat

Serial Number (DEBA404728)

G7167B

Agilent 1290 Infinity II Multisampler

Serial Number (DEBAS02670)

G7120A

Agilent 1290 Infinity II High Speed Pump

Serial Number (DEBA203283)

G7111A

Agilent 1260 Infinity II Quaternary Pump VL

Serial Number (DEAEX00656)

G6120B

Agilent LCMS Single Quad Value Line

Serial Number (SG17184103)

G7129A

Agilent 1260 Infinity II Vial sampler

Serial Number (DEAEQ09771)

G7117C

Agilent 1260 Infinity II Diode Array Detector HS

Serial Number (DEAEK01490)

G1960-80040

Agilent New-MS40 Rotary Vane Pumps LCMS VERSION

Serial Number (IT1714V056)

G7167-60005

Agilent Infinity II Sample Cooler

Serial Number (DEBAT09178)

G7130A

Agilent Integrated Column Compartment

Serial Number (DEBA702764)

G1948B

Agilent LC/MS API Electrospray Source

Serial Number (SG17219017)

N/C 3100

Analytik JenaTotal Organic Carbon analyzer

Serial Number (N3-929-P)

Multi N/C 3100 duo

Analytik JenaTotal Organic Carbon analyzer

Serial Number (N3-1384118)

HT 1300

Analytik Jena Solid Organic Carbon Analyzer

Serial Number (847/5)

Dimension Icon AFM

Bruker Atomic Force Microscopy

Serial Number (1A394)

ASE 350

Dionex Accelerated Solvent Extractor for Sample Prep

Serial Number (18110310)

ASE 350

Dionex Accelerated Solvent Extractor for Sample Prep

Serial Number (20010344)

DSA30S

Kreuss Drop Shape Analyzer

Serial Number (30002977)

NWR 213

Elemental Scientific Lasar Ablation System

Serial Number (NW400132)

Phenom ProX

NanoScience Scanning Electon Microscope

Serial Number (MVE032051675)

Qense

Nanoscience QCM/AFM

Serial Number (QCT401-F1307)

Pinaacle 9007

Perkin Elmer Graphite Furnace

Serial Number (PZAS13041002)

Optima 8300

Perkin Elmer ICP

Serial Number (078S1409081)

Aanalyst 600

Perkin Elmer ICP

Serial Number (601S10020401)

ELAN DRC II

Perkin Elmer ICP/MS

Serial Number (AI12690705)

NexIon 300 D

Perkin Elmer ICP/MS

Serial Number (810N1092402)

Nexion 350 D

Perkin Elmer Nexion 350D

Serial Number (85DN6101702)

10.025

PS Analytical Mercury Analyzer

Serial Number (712)

TAM III

TA Instruments Calorimeter

Serial Number (347)

CombiFlash NextGen

Teledyne ISCO CombiFlash NextGen 300+

Serial Number (219F02037)

ICS 11000

Thermo FTIR

Serial Number (AUP1810451)

Evolution 350

Thermo Evolution

Serial Number (EVOW323001)

Q-Exactive

Thermo Electron Orbitrap (MS)

Serial Number (SN02917L)

Q-Exactive

Thermo Electron Orbitrap (Pump)

Serial Number (8306436)

Genius NM32LA 110V

QqQ Nitrogen Generator

Serial Number (000000000771044691)

Genius 3010

Orbitrap Generator

Serial Number (000000000771050012)

Period of Performance: The period of performance shall be for 12 months.

Proposals should be emailed to Chelsea.M.Whitten@usace.army.mil and Amanda.Andrews@usace.army.mil by 11:00 AM Central on 23 March 2022.

Overall Arrangement of Proposal –The overall proposal shall consist of three (3) parts in one volume individually titled as stated below.

Page Limitation and Parts:

Part Number

Page Limitation

Part I – Technical Proposal

Experience

Key Personnel

Technical Approach

Part II – Past Performance

As Required

Part III – Price

As Required

Part I – Technical Proposal

NO PRICE INFORMATION SHALL BE PROVIDED IN PART I.

Subfactor 1: Experience

The Offeror shall demonstrate relevant corporate experience related to the evaluation criteria. Relevant corporate experience is experience (within the last 5 years) that is of the same or similar scope and complexity to the work described, and is of the same or similar magnitude (i.e., performing services that, on an annual basis, are at least half the dollar value proposed by the Offeror to perform the requirements). To demonstrate its corporate experience, the Offeror shall identify up to three (3) of its most relevant contracts or efforts within the past five (5) years, and provide any other information the Offeror considers relevant to the requirements of the solicitation. Offerors shall provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation.

To the extent that the Offeror intends to subcontract significant portions of the effort, for each subcontractor the Offeror shall identify up to three (3) of the most relevant contracts or efforts within the past five (5) years and provide any other information the Offeror considers relevant to the requirements of the solicitation. “Significant”, in this case, means work efforts involving more than 4,000 man hours per annum. In evaluating subcontractor experience, the relevance of subcontractor experience will be determined based on the scope, complexity, and magnitude of the aspects of the work in the solicitation for which the subcontractor is proposed to perform. Therefore, the proposal shall detail clearly the aspects of the work in the solicitation that each subcontractor is intended to perform. The Offeror shall also provide information as to where the subcontractor fits into their organizational chart.

Subfactor 2: Key Personnel

Key Personnel is to include narrative descriptions related to the evaluation criteria. Documents required for evaluation include:

~Staffing Plan to reflect staffing and management of personnel to fill requirements under the contract, resume(s) for the key personnel proposed, and the physical location of the key personnel and identification of teaming and subcontractors partners.

~Quality Control Plan

Subfactor 3: Technical Approach

Demonstrate understanding of requirements.
Demonstrate approach to meet technical requirements.
Ability to provide labor/skill mix to meet functional/technical requirements.

Part II - Past Performance Proposal

The Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past three (3) years that is of the same or similar scope, complexity, and magnitude to that which is described in the solicitation.

Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offeror to explain the relevance of the data provided. The Government does not assume the duty to search for data to cure problems it finds in the proposal. The burden of

providing thorough and complete Past Performance information remains with the Offerors.

Part III - Price Proposal

Offerors shall submit the Price Proposal in the following format. Conformance with the requested format for a proposal demonstrates ability to follow directions and understand requirements.

Price proposals shall consist of the following basic components:

a. Fully completed bidding schedule

b. Copies of legal documents outlining joint ventures or partnering arrangements if applicable.

c. Annual amount per piece of equipment

d. Other Direct Cost (ODC) Related Information - The Offeror may propose a maximum percentage to be applied to other direct costs.

Price Proposal must also include:

a. Annual amount per piece of equipment.

b. Any other direct costs associated with performance.

RELATIONSHIP OF ACCEPTED PROPOSAL CONTENT TO THE CONTRACT REQUIREMENTS. By submission of an offer pursuant to this solicitation, the Offeror agrees that the capability presented in the proposal becomes a contract requirement upon award of a contract. No changes, substitutions, or deviations from the accepted proposal may be made without the approval of the Contracting Officer. You, as the Offeror, agree that the explicit capability presented in your proposal shall be provided under this contract at the stated price.

BASIS FOR AWARD

It is the Government’s intent to award one contract resulting from this solicitation that will be firm fixed-price (FFP).

Selection of a Contractor will be made by an integrated assessment of the proposals submitted and in light of the following criteria. The integrated assessment will involve a determination by the Government of the overall merit of each Offeror's proposal, recognizing that subjective judgment on the part of the Government evaluators are implicit in the entire process. Award will be made to the Offeror whom the Government determines able to accomplish the necessary work in a manner most advantageous to the Government. The evaluation of Technical and Past

Performance will be accomplished without reference to price. A price analysis will be performed.

All factors and significant sub-factors that will affect contract award are listed below:

Part I – Technical Proposal

Subfactor 1: Experience

The Offeror’s corporate experience will be evaluated on the degree of relevance to the requirements on the basis of similarity in size, scope, complexity, contract type and period of performance. Only recent experience (within the last 5 years) will be evaluated.

Experience that demonstrates a track record of accomplishing all preventative and repair services listed.

Experience that demonstrates an ability to repair and maintain 100% equipment functionality at cost, including supplying parts, labor, travel and any other repair related costs.

Experience that demonstrates an ability to respond in three (3) days or less, ensuring no significant negative consequences arise that comprise EPC’s ability to generate deliverables and support critical ERDC research projects.

Experience that demonstrates a high level of in-house expertise for the majority of instruments listed, demonstrating capabilities currently lacking in EPC.

Experience that demonstrates that if a maintenance or repair task is subcontracted, the subcontracted technicians are qualified and certified and the subcontracted technicians can maintain and repair the instruments within the cost limitations of the contract.

Subfactor 2: Key Personnel

Demonstrate that all in-house and subcontracted repair and service technicians are qualified and certified.

Demonstrate that all in-house and subcontracted repair and service technicians can operate without involvement of Government personnel.

Demonstrate a Quality Control Plan.

Subfactor 3: Technical Approach

Demonstrated understanding of the requirements.

Demonstrated approach to meet technical requirements.

Ability to provide labor/skill mix to meet functional/technical requirements.

Part II - Past Performance Proposal

The evaluation of Past Performance is a subjective assessment of the Offeror's Past Performance on contracts of a similar nature, size, scope, and complexity, utilizing a comparable number of personnel with like skills. The Government will consider the Offeror's previous and current record of contractual performance.

The Government will use data provided in the Offeror's proposal and data obtained from other sources. The Offeror is cautioned that while the Government will consider data from other sources, the burden of demonstrating satisfactory past performance rests with the Offeror.

Part III - Price Proposal

Price Analysis will be accomplished in accordance with FAR 13 and will encompass the following:

Rates: The purpose of the price analysis will be to ensure fair and reasonable price associated with proposed annual amount per piece of equipment.

ODC Cost Rate: The purpose of this cost analysis is to insure a fair and reasonable rate to be applied to other direct costs.

Evaluation Weights and Adjective Ratings

Evaluation Weights: An award will be made based on the best value proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the non-price/cost factors.

The Technical factor is significantly more important than the Past Performance factor and Price factor. Within the Technical factor, all subfactors are of equal importance. Past Performance is more important than Price. All of the non-price factors, when combined, are significantly more important than price. To be considered for award, the Offeror must be determined to be acceptable in all areas. A deficiency in any of the areas could constitute a basis for rejection of a proposal.

The following FAR clauses and provisions are incorporated by reference and apply to this combined synopsis/solicitation:

FAR Clause 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

FAR Clause 52.204-13, System for Award Management Maintenance

FAR Provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR Clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR Provision 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition.

FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.

FAR Clause 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

FAR Clause 52.223-6, Drug-Free Workplace

FAR Clause 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items

FAR Clause 52.223-10, Waste Reduction Program

FAR Clause 52.232-39, Unenforceability of Unauthorized Obligations

FAR Clause 252.201-7000, Contracting Officer’s Representative

FAR Clause 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

FAR Clause 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

FAR Clause 252.203-7005, Representation Relating to Compensation of Former DoD Officials

FAR Clause 252.204-7003, Control Of Government Personnel Work Product

FAR Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

FAR Clause 252.232-7006, Wide Area WorkFlow Payment Instructions

FAR Clause 252.232-7010, Levies on Contract Payments

The following additional FAR clauses and provisions are incorporated by full text and apply to this combined synopsis/solicitation:

52.204-26 – Covered Telecommunications Equipment or Services – Representation, 52.212-2 – Evaluation Commercial Items, 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, 52.252-1 – Solicitation Provisions Incorporated By Reference, 52.252-2 – Clauses Incorporated By Reference.

Update #3 · Mar 9, 2022