M1/M3 Flexure Systems and Vacuum Chambers

Closed Solicitation Posted

Solicitation number
MG-11032025
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Berkeley, California 94720, United States

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Lawrence Berkeley National Laboratory (LBNL), on behalf of the Department of Energy, is soliciting proposals for the manufacture, assembly, and testing of M1/M3 Flexure Systems and Vacuum Chambers for the Advanced Light Source Upgrade (ALS-U) project under RFP No. MG-11032025. The procurement requires the production of five flexure systems, two transport yokes, four vacuum chambers, four copper liners, 15 flexure mounting column subassemblies, and 13 vacuum chamber support column subassemblies for two new beamline systems (COSMIC 7.0.1 and MAESTRO 7.0.2). Proposals will be evaluated based on four primary factors: technical ability to meet requirements, delivery schedule, quality assurance capabilities, and past performance, with technical factors weighted significantly more heavily than price. Key submission deadlines include December 12, 2025, at 3:00 PM Pacific Time for offeror questions and January 12, 2026, at 3:00 PM Pacific Time for final proposals, with a pre-proposal conference held on November 21, 2025. The estimated subcontract performance period is 68 weeks after receipt of order, and eligible bidders include small businesses with 750 or fewer employees under NAICS code 332999.

This solicitation is not restricted to any set-aside designation, and no incumbent contractor information is identified in the procurement documents. The specific award value and budget range are not disclosed in the solicitation materials. The procurement involves precision scientific equipment components requiring advanced fabrication and testing capabilities, with deliverables including complex subassemblies with detailed specifications outlined in provided CAD files, engineering drawings, and bills of materials. Performance of work will take place at Berkeley, California, with LBNL furnishing certain government property including piezo actuators and controllers that must be integrated and returned upon completion. Prospective offerors were required to acknowledge receipt of the RFP and indicate their intent to submit a proposal by November 10, 2025, with all submissions to be made via email to mggrausz@lbl.gov.

Notice text

7 versions

Update #7 · Latest ·

Dear Prospective Offeror:

Please see the attached answer to the 5th set of questions referring to this request for proposal and additional files. 

Thank you,

Dear Prospective Offeror:

Please see the attached answer to the 4th set of questions referring to this request for proposal and additional file. 

Thank you,

Dear Prospective Offeror:

See the attached Request for Proposal (RFP) No. MG-11032025  M1/M3 Flexure Systems and Vacuum Chambers, Rev. 1, with the new questions and proposal due dates.

Revised TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 12, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due - January 12, 2026, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov 

Dear Prospective Offeror:

Please see the attached answer to the 3rd set of questions referring to this request for proposal and additional files. 

Also, please find attached the link for the video recording of the Pre-proposal conference held on 11/21. 

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 2nd question referring to this request for proposal.

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #6 ·

Dear Prospective Offeror:

Please see the attached answer to the 4th set of questions referring to this request for proposal and additional file. 

Thank you,

Dear Prospective Offeror:

See the attached Request for Proposal (RFP) No. MG-11032025  M1/M3 Flexure Systems and Vacuum Chambers, Rev. 1, with the new questions and proposal due dates.

Revised TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 12, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due - January 12, 2026, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov 

Dear Prospective Offeror:

Please see the attached answer to the 3rd set of questions referring to this request for proposal and additional files. 

Also, please find attached the link for the video recording of the Pre-proposal conference held on 11/21. 

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 2nd question referring to this request for proposal.

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #5 ·

Dear Prospective Offeror:

See the attached Request for Proposal (RFP) No. MG-11032025  M1/M3 Flexure Systems and Vacuum Chambers, Rev. 1, with the new questions and proposal due dates.

Revised TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 12, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due - January 12, 2026, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov 

Dear Prospective Offeror:

Please see the attached answer to the 3rd set of questions referring to this request for proposal and additional files. 

Also, please find attached the link for the video recording of the Pre-proposal conference held on 11/21. 

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 2nd question referring to this request for proposal.

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #4 ·

Dear Prospective Offeror:

Please see the attached answer to the 3rd set of questions referring to this request for proposal and additional files. 

Also, please find attached the link for the video recording of the Pre-proposal conference held on 11/21. 

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 2nd question referring to this request for proposal.

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #3 ·

Dear Prospective Offeror,

Please see attached answers to the 2nd question referring to this request for proposal.

Thank you,

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #2 ·

Dear Prospective Offeror,

Please see attached answers to the 1st set of questions referring to this request for proposal.

Thank you,

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Update #1 ·

Dear Prospective Offeror:


The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in the Request for Proposal (RFP) No. MG-11032025,

M1/M3 Flexure Systems and Vacuum Chambers.

We request that all prospective suppliers acknowledge receipt of this notice and indicate whether they intend to submit a proposal by November 10, 2025.

If your company does not intend to submit a proposal, please still acknowledge receipt of this notice and provide a brief explanation for the no-bid.

The RFP and associated documents (listed below) are attached to this message. The documents are associated with the email address receiving this notification. If this is not the correct email address, please notify me.

RFP documents include:

  •     RFP and Proposal Instructions
  •     Sample Subcontract and its incorporated documents
  •     SOW
  •     General Provisions Commercial Supplies & Services, dated 01/31/25 
  •     General Provisions for Commercial Supplies & Services (Foreign), dated 01/31/25
  •     Past Performance Reference 
  •     Price Proposal Schedule Attachment B
  •     Representations & Certification
  •     Quality Evaluation Survey   
  •     Compliance Matrix-M1-M3 Flexure Systems and Chambers

TIMELINE OF EVENTS

Release RFP – November 3, 2025

Pre-Proposal Conference - November 21, 2025, 8:00 am Pacific Time via Zoom - Link to be provided upon request

Offeror Questions Due - December 2, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Proposals Due -    December 16, 2025, 3:00 PM Pacific Time - submit via email to mggrausz@lbl.gov

Thank you,

Files

File Type Posted
Additional Step Files.zip ZIP file
14) Response to Questions 4 - RFP MG 11032025.pdf PDF
M1- M3 Flexure Systems and Vacuum Chambers BOM_10062025.xlsx XLSX spreadsheet
1) RFP-BVSS MG 110322025 Rev. 1.pdf PDF
13) Response to Question 3 - RFP MG 11032025.pdf PDF
12) Response to Question 2 - RFP MG 11032025.pdf PDF
al-1445-7483_asm.zip ZIP file
11) Response to Questions 1 - RFP MG 11032025.pdf PDF
M1-M3 Flexure Systems and Vacuum Chambers CAD.zip ZIP file
4) GP-Commercial Supplies and Services.pdf PDF
8) Price Proposal Schedule Attachment B.xlsx XLSX spreadsheet
M1-M3 Flexure Systems and Vacuum Chambers Drawings.zip ZIP file
Documents.zip ZIP file
7) Past Performance Reference Information Form Attachment A.docx DOCX document
5) Final Property Certification (1-31-25).docx DOCX document
9) Rep Cert Form MG11032025.docx DOCX document
2) Sample SubK.pdf PDF
3) GP-Commercial Foreign.pdf PDF
6) Compliance Matrix-M1-M3 Flexure Systems and Chambers_R5.xlsx XLSX spreadsheet
1) RFP-BVSS MG 110322025.pdf PDF
Show all 20

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