Local Employee Staff Life Insurance (2026-2031) Baku, Azerbaijan
Closed Solicitation Posted
- Solicitation number
- 19AJ2026R0002
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 524113 Direct Life Insurance Carriers
- Place of performance
- Baku Baki AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Baku, seeks group life insurance coverage for locally employed staff in Baku, Azerbaijan for the period July 5, 2026 through July 4, 2030 (base year plus four one-year option years), with proposals due June 25, 2026. This procurement is set aside for total small business.
Place of performance is Baku, Azerbaijan. The incumbent provider is Atesgah Life Insurance ASJ. Coverage applies to approximately 287–335 local Embassy employees and requires natural death benefits of 21 times monthly basic salary, accidental death benefits of 22 times monthly basic salary, disability benefits (Group I: 300 manat monthly minimum; Group II: 250 manat monthly minimum; Group III: 180 manat monthly minimum), and funeral benefits (600 manat minimum). The contractor must be licensed, certified, or accredited by the Government of Azerbaijan or another government to provide life insurance in Azerbaijan, with notarized proof of current authorization required through the final day of the base performance period. The Government will pay 100% of premiums in Azerbaijani manat. Pricing must be fixed for the base year, with economic price adjustments permitted thereafter based on experience data, claims paid, number of plans, and receipts. No annual adjustments are permitted during the base year.
The Embassy intends to award to the lowest-priced, technically acceptable, responsible offeror without discussions unless deemed necessary. Offerors must submit the SF-33, pricing schedules, technical proposals, past performance information, current licensing documentation, and proof of SAM registration. Proposals must be in English, submitted electronically to BAKUBIDBOX@STATE.GOV in MS-Word 2007/2010 or Adobe Acrobat format with file size not exceeding 30MB. A pre-proposal conference was held May 21, 2026; virtual attendance was permitted. Historical claims data from July 2021 through July 2026 shows one natural death claim of USD 65,937 in 2021–2022, with no other claims. The NAICS code is 524113, Direct Life Insurance Carriers; PSC is G006, Social-Government Life Insurance Programs.
Notice text
Dear Prospective Offeror:
Subject: Request for Proposals number 19AJ2026R0002
The Embassy of the United States of America invites you to submit a proposal for locally employed staff life insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 21, 2026, at 11:00 am (local time) at the U.S. Embassy Annex (90 Nizami str.). Prospective offerors should contact Anar Rzayev at rzayeva@state.gov by May 20, 2026, 15:00 (local time) for additional information and to arrange entry to the building.
Proposals are due by June 15, 2026, 18:00 (local time). No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to BAKUBIDBOX@STATE.GOV . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing Schedule.
3. Section B, Retention Amounts in B.3 and B.7.
4. Section K, Representations and Certifications; and
5. Additional information as required in Section L.
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Life Insurance for Local Staff of the U. S. Embassy Baku, Azerbaijan | Pre-Solicitation |
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