Lease of Postage Meter & Mailing System
Closed Solicitation Posted
- Solicitation number
- W91ZRU26QA012
- Agency
-
Alaska National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- PSC
- W074 Lease Or Rental Of Equipment- Office Machines, Text Processing Systems, And Visible Record Equipment
- Place of performance
- Anchorage, Alaska, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Alaska Army National Guard seeks lease of a postage metering and mailing system, with proposals due May 8, 2026. The procurement is set aside for Women-Owned Small Business (WOSB), including economically disadvantaged women-owned small businesses (EDWOSB). The solicitation number is W91ZRU26QA012, issued April 2, with offer due date April 24 at 5:00 PM local time per the Standard Form 1449.
Place of performance is Building 49-000, Camp Denali, JBER-Richardson, Anchorage, Alaska 99505. Devices must be delivered and ready for use no later than September 1, 2026. Award scope covers one location only: The Armory in Anchorage.
Equipment specifications are firm: 130 letters per minute processing speed (standard letter-size mail per AR 25-51), 70-pound scale capacity, and a Certificate of Networthiness (CoN) for DoD network access. The system must weigh mail using a manual connected scale (not inline dynamic weighing), print postage, and generate monthly reports including weight in pounds and ounces, cost per piece, total postage costs, and number of outgoing pieces. Web-based reporting and redundant reporting capability are preferred but not mandatory; CSV or PDF export formats are acceptable. The contractor must handle USPS shipping only; FedEx and UPS are excluded from contract scope. Reporting must reconcile with the Department of Defense Official Mail Accounting System (OMAS) using a single cost center. Approximate monthly mail volume is 34 outgoing and 132 incoming pieces.
The contract is Firm-Fixed-Price with a base year (September 1, 2026 through August 31, 2027) and four one-year option periods. The maximum contract duration does not exceed 60 months. Pricing must reflect competitive open-market rates, not Federal Government or NASPO contract rates, with annual pricing adjustments permitted. All-inclusive pricing covers user training (in-person or online), routine maintenance and repair, and replacement supplies including ink and labels. Device relocation may occur with prior government approval and Contracting Office coordination. The NAICS code is 532420 (Office Machinery and Equipment Rental and Leasing); PSC code is W074. The contracting officer is Mallory Zelenak (251-644-3672); point of contact is Angela Horn.
Notice text
The Alaska Army National Guard (AKARNG) requires a complete, turn-key postage metering and reporting system. The system must provide the capabilities to weigh mail, print postage, and generate detailed reports. The preferred reporting system will be a web-based format that aggregates all required information, including the weight of outgoing mail in pounds and ounces, the number of outgoing pieces, and monthly totals of postage costs.
Device relocation may be required during the life of the contract as determined necessary by the Government. However, any relocation will require prior approval and coordination with the Contracting Office.
The intention is to award a Firm-Fixed-Price contract for a base year with four (4) one-year option periods.
Minimum Requirements
The postage metering and reporting system shall be capable of the following:
Equipment Specifications
Processing Speed 130 Letters Per Minute
Scale Capacity 70 lb. capacity
Functionality Must be capable of weighing mail and printing postage
Network Certification Must have a Certificate of Networthiness (CoN) for DoD networks.
Reporting Capabilities
Accessibility Web-accessible reporting is preferred
Redundancy Redundant reporting capability is desired
Data Points Must include weight (lbs/oz), cost per piece, total postage costs, and number of outgoing pieces
Services and Support
Postage Download A non-complex process for downloading postage
Training In-person or online customer service and user training
Maintenance & Repair Routine maintenance and repair services included
Supplies Replacement supplies must be provided
Rates Discounted rates for Federal customers as applicable
Delivery and Performance:
-
Delivery Location:
Building 49-000, Camp Denali, JBER-Richardson, Alaska 99505. -
Ready for Use Date:
Devices shall be delivered and ready for use no later than 01 September 2026.
Contract Period of Performance
Base Year: 01 September 2026 - 31 August 2027
Option Year 1: 01 September 2027 - 31 August 2028
Option Year 2: 01 September 2028 - 31 August 2029
Option Year 3: 01 September 2029 - 31 August 2030
Option Year 4: 01 September 2030 - 31 August 2031
Evaluation and Award
The Government will evaluate offers based on the following factors in accordance with FAR 12.602:
1. Price
2. Technical Capability of the item to meet the Government's requirement
3. Past Performance
Files
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