Lease of commercial vehicle services -japan
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HE125425QE040
- Agency
-
DOD Education Activity
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532112 Passenger Car Leasing
- Place of performance
- Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Defense Education Activity (DoDEA) Pacific East District seeks to lease 17 administrative vehicles to support schools and offices in mainland Japan, including one 4-passenger sedan (2WD), seven 4-passenger micro/minivans (2WD), one 4-passenger micro/minivan (4WD), seven 8-passenger vans (2WD), and one 8-passenger van (4WD). The vehicles must be less than three years old, comply with Government of Japan and US Forces-Japan motor vehicle regulations, carry valid manufacturer warranties, and include specific liability insurance coverage. The government will evaluate proposals using a lowest price technically acceptable (LPTA) approach, assessing technical capability, past performance, and price. Proposals are due by 9:00 a.m. Japan Standard Time on June 19, 2025, with vehicle delivery required by August 1, 2025. The solicitation was posted on June 6, 2025, and amended on June 16, 2025, to provide responses to contractor questions and clarify delivery requirements.
This solicitation is set aside for Women-Owned Small Business (WOSB) concerns under NAICS code 532112 (Passenger Car Leasing). The contract structure includes a base year from August 2025 through July 2026, with four additional option years extending through July 2030, plus a potential six-month extension through January 2031 under FAR 52.217-8. While specific award values are not disclosed in the solicitation documents, the pricing sheets indicate a multi-year lease arrangement with separate pricing options for full insurance coverage versus liability insurance only. The vehicles will be distributed across multiple locations in mainland Japan, including school complexes and offices in Yokota, Iwakuni, Misawa, Sasebo, Yokosuka, and Zama. The contractor will be responsible for routine maintenance, emergency repairs, tire management including seasonal snow tire installation in Misawa, and ensuring all vehicles meet specified equipment standards such as automatic transmission, power steering, and backup cameras.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001:
1. Provide responses to questions received during the Questions & Answers period (See Attachments/Links);
2. Revise paragraph 2.2.1 of the Performance Work Statement (PWS)(See Attachments/Links);
3. Update delivery date error within the FAR 52.212-1 addendum to reflect a delivery date of 1 August 2025; and
4. Confirm that the solicitation closing date and time remain unchanged.
Offerors must acknowledge this amendment in accordance with the solicitation instructions.
***********************************************************************************
The Department of Defense Education Activity (DoDEA) Pacific East District requires leased adminstrative vehicles in support of schools and offices located within mainland Japan. The Contractor shall provide leased vehicles capable of transporting both passengers and cargo.
• Sedan 4-Passenger (2WD) x 1
• Micro/Minivan 4-Passenger (2WD) x 7
• Micro/Minivan 4-Passenger (4WD) x 1
• Van 8-Passenger (2WD) x 7
• Van 8-Passenger (4WD) x 1
Update #1 ·
The Department of Defense Education Activity (DoDEA) Pacific East District requires leased adminstrative vehicles in support of schools and offices located within mainland Japan. The Contractor shall provide leased vehicles capable of transporting both passengers and cargo.
• Sedan 4-Passenger (2WD) x 1
• Micro/Minivan 4-Passenger (2WD) x 7
• Micro/Minivan 4-Passenger (4WD) x 1
• Van 8-Passenger (2WD) x 7
• Van 8-Passenger (4WD) x 1
Files
| File | Type | Posted |
|---|---|---|
| 25QE040_0001_QA.pdf | ||
| HE125425QE0400001_SF30.pdf | ||
| HE125425QE040_1449.pdf | ||
| 25QE040_0001_ATTACH1_PWS.pdf | ||
| 25QE040_ATTACH 2_TECH_CAP.pdf | ||
| 25QE040_ATTACH 3_PRICE.xlsx | XLSX spreadsheet | |
| 25QE040_ATTACH 5_RepsCerts.pdf | ||
| 25QE040_Encl5_52.204-26.pdf | ||
| 25QE040_ATTACH1_PWS.pdf | ||
| 25QE040_ATTACH 3a_PRICE_FI.xlsx | XLSX spreadsheet | |
| 25QE040_Encl1_52.209-7.pdf | ||
| 25QE040_Encl2_52.212-3 DEV.pdf | ||
| 25QE040_Encl4_CPARS.pdf | ||
| 25QE040_ATTACH 3b_PRICE_LI.xlsx | XLSX spreadsheet | |
| 25QE040_ATTACH 4_PPQ.pdf | ||
| 25QE040_Encl3_Letter of Commitment.pdf | ||
| 25QE040_Encl6_52.204-24.pdf | ||
| 25QE040_Encl7_252.239-7009.pdf |
Show all 18
Notice history
| Notice | Type | Posted |
|---|---|---|
| Lease of commercial vehicle services -japan | Award Notice | |
| This notice | Solicitation | |
| Lease of commercial vehicle services -japan | Pre-Solicitation | |
| Lease of commercial vehicle services -japan | Pre-Solicitation |
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