Lease & Installation of Heating, Ventilation and Air conditioning (HVAC) Equipment to Support Military Working Dog (MWD) Kennels

The Department of the Air Force Air Education and Training Command is seeking qualified contractors to lease, install, and maintain temporary Heating, Ventilation, and Air Conditioning (HVAC) systems to support Military Working Dog kennels at Joint Base San Antonio-Lackland, Texas. The contractor must provide all necessary equipment, labor, and supervision to deliver and maintain commercial-grade HVAC systems in compliance with industry standards and manufacturer recommendations. Key requirements include maintaining kennel temperatures between 45-85 degrees Fahrenheit, providing emergency maintenance response within two hours with 24/7 availability, conducting preventative maintenance on monthly, quarterly, and yearly schedules, and achieving 95% equipment serviceability and 100% compliance with maintenance schedules. The government will evaluate contractors based on their capabilities, small business status, NAICS code alignment, manufacturer status, lead times, and project completion timelines submitted in response to the Sources Sought questionnaire. The response deadline is April 30, 2026, at 12:00 p.m. Central Standard Time, with responses directed to Contracting Specialist Alexis Garcia and Contracting Officer N. Marie Phillips.

This procurement is set aside for Total Small Business, with preference given to socio-economic categories including 8(a) Program participants, HUBZone certified firms, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses, and Small Disadvantaged Businesses. No current contractor or incumbent is identified in the pre-solicitation notice. The contract will be awarded on a Firm Fixed Price basis under NAICS code 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) and PSC W041 (Lease or Rental of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment), with a business size standard of $40.0 million. The scope includes 12 commercial-grade HVAC units with a minimum 10-ton capacity (two units per kennel across six buildings), six diesel generators with maximum 70-decibel output, all installation labor, temporary fencing, signage, and electrical components, with work to be performed during standard duty hours (8:00 a.m. to 4:00 p.m., Monday through Friday) except federal holidays.