LE Staff Health Insurance Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19KE5025R0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Kenya
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks health insurance coverage for locally employed staff at the U.S. Embassy in Nairobi, Kenya, with proposals due June 9, 2025 at 9 a.m. East Africa time. The award will go to the responsible company submitting an acceptable proposal at the lowest price; the government intends to award based on initial proposals without discussions, though may conduct discussions with companies in the competitive range if needed.
Place of performance is Nairobi, Kenya. The contract covers approximately 2,863 families across multiple staff categories including embassy employees, American Employee Association members, U.S. Peace Corps contractors, and 1998 Embassy Bombing victims. The solicitation requires comprehensive health insurance with annual maximum reimbursement limits of KES 4,500,000 for self coverage, KES 7,500,000 for self-plus-one coverage, and KES 15,000,000 for family coverage. Per-individual outpatient services are capped at KES 800,000 per year, and the group excess of loss maximum is KES 3,500,000 per individual. Covered benefits include hospitalization, emergency services, outpatient care, prescription drugs, mental health services, rehabilitative services, and out-of-country medical treatments. The contract includes a base year plus four option years with potential six-month extension. The NAICS code is 524114, Direct Health and Medical Insurance Carriers; PSC is G007, Social–Government Health Insurance Programs. Offerors must be registered in SAM.gov, submit zero-rated VAT invoices, and provide comprehensive documentation including financial statements and licensing information. A pre-proposal conference was held May 9, 2025; amendment A00001 and pre-proposal conference minutes and Q&A are available on SAM.gov. Prospective offerors must submit proposals in English, and incomplete proposals will not be accepted.
Notice text
4 versions
Update #4 · Latest ·
*Update: The Embassy of the United States of America is extending this solicitation. Proposal are due Monday, June 9, at 9 a.m. East Africa time to nairobigso-contracts@state.gov. No proposals will be accepted after this time. Proposals must be in English, and incomplete proposals will not be accepted.
Following the pre-preprosal conference on May 9, please find the solicitation amendment (SF30 - A00001). Note that bidders are required to sign this document and include it as part of their bid. Bidders will also find here the minutes of the pre-preposal conference, as well as Q&A.*
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Update: The Embassy of the United States of America has rescheduled the pre-solicitation conference to May 9. Prospective offerors should contact nairobigso-contracts@state.gov by 9:00 a.m. East African time, May 7, 2025 for additional information or to arrange entry to the building.
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due by June 3, 9:00 a.m. East African time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Update #3 ·
Update: The Embassy of the United States of America is rescheduling a pre-proposal conference to Friday, May 9, at 9:00 a.m. (East African time) at U.S. Embassy Nairobi. Prospective offerors should contact nairobigso-contracts@state.gov by 9:00 a.m. East African time, May 7, 2025 for additional information or to arrange entry to the building.
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
UPDATED: Proposals are due by June 3, 9:00 a.m. East African time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Update #2 ·
Due to a scheduling conflict, the Embassy of the United States of America notifies interested bidders that the pre-proposal conference will be postponed to a date to be advised shortly. This will be communicated on SAM.gov. Thank you.
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due by May 06, 2025 4:00 p.m. East Africa Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Update #1 ·
The Embassy of the United States of America invites you to submit a proposal for locally employed staff health insurance coverage. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet the minimum benefit levels required in this solicitation.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on April 24, 2025 10:00 a.m. (East African time) at the U.S. Embassy Nairobi. Prospective offerors should contact nairobigso-contracts@state.gov by 10:00am East African time, April 22, 2025 for additional information or to arrange entry to the building.
Proposals are due by May 06, 2025 4:00 p.m. East Africa Time. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| LE Staff Health Insurance Services | Award Notice | |
| This notice | Solicitation | |
| LE Staff Health Insurance Services | Pre-Solicitation |
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