Landscaping/Grounds Services - US Embassy Kingston

The Department of State Office of Acquisition Management seeks landscaping and grounds maintenance services at U.S. Embassy Kingston and Colin Powell Plaza in Kingston, Jamaica, with proposals due August 28, 2026. This is a 100% small business set-aside.

Place of performance covers two locations: the Embassy Compound (142 Old Hope Road, Kingston 6, approximately 9 acres) and Colin Powell Plaza (211A Constant Spring Road, Kingston 8, approximately 6 acres). Services are performed Monday through Friday, 7:15 a.m. to 4:00 p.m., excluding U.S. Government and Jamaican holidays. The contractor supplies all labor, materials, equipment, fuel, and supplies.

Scope includes grass cutting and maintenance, pruning and trimming, weeding and weed control, turf repair, fertilization (minimum twice yearly), pest and disease control, leaf and debris removal, watering and irrigation management, pressure washing (approximately 30,000 square feet at Embassy Compound and 11,000 at Colin Powell Plaza), flower bed and shrubbery maintenance, creation and maintenance of two pollinator gardens using native Jamaican species, and fishpond maintenance at Colin Powell Plaza with daily fish feeding. The contractor must provide a trained horticulturist, develop a Quality Control Plan, submit monthly periodic service schedules and an annual Grounds Maintenance Plan, and identify three cost savings measures. Contractor personnel must obtain Moderate Risk Public Trust (MRPT) clearances, with Local Nationals requiring Regional Security Officer approval. All personnel require police reports no older than three months, with bi-annual re-vetting throughout contract performance.

The contract runs 12 months base plus four optional 12-month extensions, firm fixed price. DBA insurance is reimbursable, not to exceed $10,000 per year. Insurance requirements include Public Liability and Contractor's All Risk with $500,000 USD bodily injury per occurrence and $20,000 USD property damage per occurrence, naming the Department of State as additional insured. NAICS 561730; PSC S208. Evaluation weighs understanding of and compliance with Statement of Work requirements (most significant), past performance (with three required contractor evaluation questionnaires from references within the past three years), and price, with technical and past performance significantly more important than cost. Proposals must be submitted in two volumes: Volume I (price/cost proposal with itemized labor and costs for base year and option years) and Volume II (technical proposal not exceeding 30 pages). A pre-proposal site visit is scheduled August 18, 2026 at 11:00 local time, with registration required by August 14. Questions are due August 21 by 10:00 a.m. EDT. Amendment 0004 (posted August 25) published vendor Q&A clarifications including staffing structure with one baseline supervisor and one contingency supervisor, 240 annual Additional Hours for expanded workloads, quarterly trash container sanitization, semi-annual deep pond cleaning, and replacement of landscaping and pond features killed through contractor negligence at no additional cost on a one-for-one basis.