Attachment 3 - Vendor Questions.xlsx

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Attached to
Landscaping/Grounds Services - US Embassy Kingston
Solicitation number
19AQMM26R0340
Issued by

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This file is a Vendor Questions and Answers document (Attachment 3) associated with solicitation 19AQMM24R0105, containing clarifications submitted by contractors regarding project specifications and requirements.

The questions address significant discrepancies between architectural drawings for two main structures: a Multifunctional Classroom Building and a Multipurpose Warehouse. Vendors identified conflicts between plans, elevations, and sections regarding axis alignment, door locations, and door types (single vs. double swing doors), and requested clarification on which drawings to follow. Additional technical inquiries addressed building structure specifications (Pre-Engineered Building vs. truss steel), power transformer requirements (pad-mounted vs. unit substation type, voltage specifications of 400/230V, 50 Hz), window sizing discrepancies between drawings, and sidewalk specifications. Vendors also sought confirmation on design development scope, country-of-origin preferences for materials, reference standards, and whether the project is exempt from customs duties, excise duties, and VAT. Administrative questions included confirmation of bid guarantee requirements and values, performance and payment bond requirements from local banks, temporary site office facilities for the Contracting Officer's Representative (COR), and a request to extend the questions submission deadline from June 28, 2024 to July 10, 2024. The document indicates the primary federal agency involved is the Department of State Office of Acquisition Management, though this attachment references a different solicitation number (19AQMM24R0105) than the related opportunity provided (19AQMM26R0340).

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Other files

File Type Posted
19AQMM26R0340_Vendor_Answers_Post.pdf PDF
19AQMM26R0340 0004.pdf PDF
19AQMM26R0340 0003.pdf PDF
19AQMM26R0340.pdf PDF
19AQMM26R0340 0001.pdf PDF
19AQMM26R0340 0002.pdf PDF
Attachment 3 - Vendor Questions v2.xlsx XLSX spreadsheet
Attachment 4 - Past Performance Questionnaire (PPQ).docx DOCX document
Attachment 2 - Bid Chart.xlsx XLSX spreadsheet
Attachment 1 - Jamaica Landscape PWS.pdf PDF

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19AQMM24R0105

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Consolidator Sheet Multifunctional classroom building plan do not match with elevations and sections (number of Axis do not match, the location of doors do not match, all external doors in plan are double door but the drawings west elevation shows single doors). Please advise which one to follow? Attachment 3 Page 1-3 Reference: Attachment 3 Page 1-3

Question: Multifunctional classroom building plan do not match with elevations and sections (number of Axis do not match, the location of doors do not match, all external doors in plan are double door but the drawings west elevation shows single doors). Please advise which one to follow?

The proposed Buildings structure is Pre-Engineered Building (PEB) or truss arrangement steel building? Classroom Building and Warehouse Reference: Classroom Building and Warehouse

Question: The proposed Buildings structure is Pre-Engineered Building (PEB) or truss arrangement steel building?

Multipurpose warehouse plan do not match with elevations (span: distance between Axis do not match, the location of doors in side elevation do not match). Please advise which one to follow? Attachment 3 Page 4-3 Reference: Attachment 3 Page 4-3

Question: Multipurpose warehouse plan do not match with elevations (span: distance between Axis do not match, the location of doors in side elevation do not match). Please advise which one to follow?

SOW -Para 3.1.19. & 3.2.21 states The Contractor shall install a power transformer in the vicinity of the site to connect to the main CET-3 power source and main distribution box. We understand the Low voltage system is 400/ 230 , 50 Hz. Please confirm and also provide the MV distribution Voltage. The proposed Power Transformer is a Pad mounted type and or a Unit substation? Statement of Work (SOW) June 5, 2024 Reference: Statement of Work (SOW) June 5, 2024

Question: SOW -Para 3.1.19. & 3.2.21 states The Contractor shall install a power transformer in the vicinity of the site to connect to the main CET-3 power source and main distribution box. We understand the Low voltage system is 400/ 230 , 50 Hz. Please confirm and also provide the MV distribution Voltage. The proposed Power Transformer is a Pad mounted type and or a Unit substation?

Is there any preference for Country of origin for Generators, Transformer , furniture or any other Building construction materials? General Reference: General

Question: Is there any preference for Country of origin for Generators, Transformer , furniture or any other Building construction materials?

Provide the reference standards and specification for the project. General Reference: General

Question: Provide the reference standards and specification for the project.

Do we have to provide paved sidewalk around the proposed building? If yes please define the width of the sidewalk. Attachment 3 Page 4, SOW Page 14 Figure 2 Reference: Attachment 3 Page 4, SOW Page 14 Figure 2

Question: Do we have to provide paved sidewalk around the proposed building? If yes please define the width of the sidewalk.

In Figure 3, the Door and Window schedule designates the doors as steel casement double swing doors and specifies a total of six doors. However, the drawings depict both single and double swing doors, with quantities differing from those in the schedule. Could you please clarify whether all the doors should be double swing steel doors? Additionally, are the doors intended to be glazed or solid? SOW Page 15 Figure 3 Reference: SOW Page 15 Figure 3

Question: In Figure 3, the Door and Window schedule designates the doors as steel casement double swing doors and specifies a total of six doors. However, the drawings depict both single and double swing doors, with quantities differing from those in the schedule. Could you please clarify whether all the doors should be double swing steel doors? Additionally, are the doors intended to be glazed or solid?

In Attachment 3, page 4, the proposed building drawing shows only two windows, each with a width of 3 meters. However, on SOW page 15, Figure 3 designates different sizes for the windows. To clarify, could you please specify which window sizes are intended for the Task A and which size for Task B. SOW Page 15 Figure 3, Attachment 3 Page 4 Reference: SOW Page 15 Figure 3, Attachment 3 Page 4

Question: In Attachment 3, page 4, the proposed building drawing shows only two windows, each with a width of 3 meters. However, on SOW page 15, Figure 3 designates different sizes for the windows. To clarify, could you please specify which window sizes are intended for the Task A and which size for Task B.

Referred to solicitation letter standard form 1442; An offer guarantee is required but value of bid guarantee is not indicated. Please confirm if bid guarantee is required and what will be the value. Solicitation 19AQMM24R0105 Reference: Solicitation 19AQMM24R0105

Question: Referred to solicitation letter standard form 1442; An offer guarantee is required but value of bid guarantee is not indicated. Please confirm if bid guarantee is required and what will be the value.

Referring to the solicitation letter, the submission of questions is due on June 28, 2024. Gathering all the clarifications from other vendors/suppliers takes time. Therefore, the Contractor requests that the deadline for clarification submission be extended to July 10, 2024. General Reference: General

Question: Referring to the solicitation letter, the submission of questions is due on June 28, 2024. Gathering all the clarifications from other vendors/suppliers takes time. Therefore, the Contractor requests that the deadline for clarification submission be extended to July 10, 2024.

Will performance and payment bonds be acceptable if issued from a local bank? Please confirm. Solicitation 19AQMM24R0105 Reference: Solicitation 19AQMM24R0105

Question: Will performance and payment bonds be acceptable if issued from a local bank? Please confirm.

Is complete design development part of contractor’s scope of work? Please confirm. General Reference: General

Question: Is complete design development part of contractor’s scope of work? Please confirm.

Is project exempted from all custom duties, excise duties and all other local taxes including VAT? General Reference: General

Question: Is project exempted from all custom duties, excise duties and all other local taxes including VAT?

Should we consider temporary site office facilities for COR? If yes, please confirm the number of staff from COR and detail of facilities which are to be provided? General Reference: General

Question: Should we consider temporary site office facilities for COR? If yes, please confirm the number of staff from COR and detail of facilities which are to be provided?

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