Kitchen Package for the Tulsa VAMC

NOTICE FOR REQUEST FOR QUOTE AMENDMENT

SOLICITATION NUMBER: 36C24W25Q0338

AMENDMENT NUMBER: 0002

DATE: August 29, 2025       

PROJECT NUMBER: N/A

PROJECT TITLE: Kitchen Package

LOCATION:  VA Medical Center, Tulsa, OK, 74127

REASON FOR AMENDMENT: CAD Drawings, Status of Site, Ventilation, and Obstacles

______________________________________________________________________________ AMENDMENT: 0001

Question: 1 – CAD Drawings:Is there a CAD drawing of the kitchen available?

VA Response: We do not have access to up-to-date CAD files. All available and relevant drawings will be made available to the awarded vendor. Drawings will at minimum be PDFs of electrical, plumbing, and architectural features that are relevant. It is the contractor’s responsibility to verify any needed measurements and positions of MEP (mechanical, electrical, plumbing) in the field prior to purchasing equipment.

Question: 2 – Status of Site Condition: Will the site be total install ready for the equipment?

VA Response: The site will be ready for installation at the time of installation. There is a possibility of other contractors performing work in the space. If that is the case, appropriate scheduling and coordination will be done to ensure minimal disruption to work being performed.

Question: 3 – Ventilation: Correct electrical work and ventilation on site?

VA Response: Ventilation and electrical will be in place at the time of installation. The VA will be responsible for correcting any mechanical, electrical or plumbing infrastructure deficiencies if any are found.

Question: 4 – Kitchen Accessibility: Is the kitchen easily accessible? Any obstacles?

VA Response: The kitchen is on the first floor, with nearby elevators and exterior doors. The kitchen door openings are 44”.

THE DUE DATE FOR OFFERS REMAINS UNCHANGED September 08, 2025. 

All other terms and conditions remain unchanged.

STATEMENT OF WORK (SOW)

Veterans’ Health Administration (VHA)

Eastern Oklahoma VA Health Care System (EOVAHCS)

Provision of NFS Kitchen

For the New Tulsa VA Medical Center

Brand Name or Equal

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install various food preparation and storage equipment at the new Tulsa VA Medical Center. The contractor will be required to supply and install food preparation and storage equipment in the nutrition and food service area on the first floor in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with the VA Mission.  The equipment will need to be delivered and installed in September of 2025 after the VA receives the building.

BACKGROUND: A facility in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025.  The facility will need food preparation and storage equipment installed in September of 2025.  The facility is currently under control of VHiT and the construction contractor remodeling the facility.  Access to the facility must be coordinated between the awarded contractor and the COR for the project which will be subject to change based on the coordination with VHiT and the construction contractor. 

LOCATION:  The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

DELIVERY AND INSTALLATION TIMES (PERFORMANCE PERIOD): The VA requires the Contractor to deliver and install the products no earlier than September 4, 2025, and no later than October 3, 2025. Work is to take place during the following days/hours: Monday thru Friday, 8am to 4pm. Product Delivery to: Tulsa VA Medical Center, 440 S. Houston Ave, Tulsa, Oklahoma 74127.  Location may change prior to delivery and must be verified prior to shipping with the VA POC. Alternate location, if used, will be within 15 miles of the above location.

SITE VISIT: An organized site visit is scheduled for Wednesday September 03, 2025, at 9:00AM CT. Only one site visit will be conducted. Participants are to meet at 211 S. Houston Ave, Tulsa, OK 74127.

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery 120 Days After Receipt of Order (ARO).

SCOPE: EOVAHCS requires a contractor to provide Brand Name or Equal to the various equipment Manufactures listed below that meets or exceeds the salient physical, functional, and performance characteristics of the below listed equipment. The Entire Contract MUST be Awarded to One Contractor. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution. OEM part numbers/references, in the Specifications sections are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

SALIENT PHYSICAL/FUNCTIONAL/PERFORMANCE CHARACTERISTICS:

EQUIPMENT:

Contractor must provide Brand Name or Equal products that meet or exceed the specifications in this table.

JSN

Manufacturer

Model

Item Description

Total Qty

F0535A

ULINE

460SCRT24363

3 Shelf SS Utility Cart

12

F0535B

New Age Industrial Corp

1176A

Cup/Glass Rack Dolly

4

K0810

Hamilton Beach

Hamilton Beach HBF510S

Blender, Heavy Duty, 1/2 Gal, CRS Bowl

1

k1280

Dinex

Dinex DXPTQC1T1D8

Compact Meal Delivery Cart

6

K1280A

Dinex

Dinex DXPTQ2T2DPT20

Cart, Tray Transport-20 Tray Capacity

4

K1610

True Manufacturing

TFP-48-18M-D-2

Refrigerated Sandwich Prep Table 48" Wide 18ea 1/6th Pan Model

1

K1610A

True Manufacturing

TFP-32-12M-D-2

Refrigerated Sandwich Prep Table 36"

1

K1850A

Foodservice Design Professionals

Custom

Two Compartment Sink

1

K1910A

Foodservice Design Professionals

Custom

Table, Work, Stainless Steel

1

K1910C

Foodservice Design Professionals

Custom

Table, Work, Stainless Steel

2

K1910E

Duke Manufacturing

Duke Manufacturing 314S-2448

Table, Work, Stainless Steel, 48in W x 24in D x 36in H

1

K2140

Dinex

DXPSBH2P

Dispenser, Plate, Mobile, Heated, 2 Stack

1

K2230

Dinex

DXPIDTS1C1622

Tray Dispenser

1

K2230A

Dinex

DXIBDRS270

Storage rack

4

K2620

Salvajor Company

P914

Disposal, Waste, Heavy Duty

2

K3100

Star Manufacturing

Star 736TCHSA

Flattop griddle - 36 IN

1

K3250

Berkel Equipment

M2000

Food Processor

1

K3420

EcoLab

EcoLab

Hose, Retractable, Wall Mounted

2

K3430

Traulsen

RHF-132WP

Cabinet, Heated, Holding Cabinet

1

K3640

Groen Unified Brands

162096

Kettle Boiler 2-2 1/2 gal - Manual Tilt, 2/3 Jacket, Direct Steam

1

K4550

Rational

ICP 6-Full/6-Full N/G

Combi Oven

1

K4550A

Groen Unified Brands

GSSP-BL-5GS Double

Dbl Convection Steamer - Gas

1

K4670

Panasonic Corporation of North America

NE-17523

Oven, Microwave, Heavy Duty

2

K4670A

Menumaster

MXP22TLT

Microwave, Heavy Duty

2

K4700

Vulcan

36S-6BN

Six Burner Range

1

K8200

Metro Shelving

MAX4-PR48VX3

Mobile Utensil Shelf

5

K8300

Hatco Corp

TQ-400

Toaster, Conveyor, 480 Slices-Hr, Electric

1

K8500

Cres Cor

207-UA-13A

PAN RACK

8

K9760

Insinger

SW12 Performer Pot and Pan Washer

Pot Pan Wash

1

M2055F

Advance Tabco

CR10-162M-X Mobile Aluminum Full Can Rack

Shelving, Storage, Can

1

R6100

Traulsen

RLT132WUT-FHS

Freezer, Food, Upright, CRS, 23-25 CUFT

1

R6100A

Traulsen

RLT232WUT-FHS

Freezer, Food, Upright, CRS, 50-52 CUFT

1

R7200

Traulsen

RHT132WUT-FHG

Hinged Glass Door Reach-In Refrigerators/Self-
Contained - 1DR

2

R7200A

Hatco Corp

ASU-10 S

Reach-In Refrigerator - 1DR - Air Curtain

6

U0065

T&S Brass

B-0610

Fill faucet

2

U0066

Foodservice Design Professionals

Dishtable 108" x30"

Soiled & Clean Dish Table

3

U0067

Hatco Corp

C-24

Booster heater

1

U0068

Foodservice Design Professionals

Custom

Sink, 3 Compartment w-Scrap Collect

1

U0069

Foodservice Design Professionals

Custom

Worktable - 48 in

1

U0072

Foodservice Design Professionals

Custom

Food Dish-Up Table

1

U0073

Randall Unified Brands

FX-1CSRE-290

Refrigerated equipment stand - 36 in

2

U0075

Foodservice Design Professionals

Custom

Worktable w-Sink

1

U7601

Aladdin Temp-Rite

HOD Advantage 14050 ADV650+

Heat On Demand Tray System

2

JSN

Manufacturer

Model

Item Description

Total Qty

F0535A

ULINE

460SCRT24363

3 Shelf SS Utility Cart

12

F0535B

New Age Industrial Corp

1176A

Cup/Glass Rack Dolly

4

K0810

Hamilton Beach

Hamilton Beach HBF510S

Blender, Heavy Duty, 1/2 Gal, CRS Bowl

1

k1280

Dinex

Dinex DXPTQC1T1D8

Compact Meal Delivery Cart

6

To ensure the proper installation, performance, and long-term functionality of the kitchen system, all equipment shall be sourced from the same manufacturer or authorized distributor where possible. Equipment consistency is essential to meet performance and safety requirements of the VA facility.

Consistent height, width, depth, utility connections, and materials across prep tables, sinks, hot food holding equipment, and refrigeration units ensure seamless installation, maximizes usable workspace, prevents misalignment with utilities, and minimizes safety hazards. Use of uniform equipment also simplifies maintenance, training, and warranty claims.

INSTALLATION: Installation schedule of equipment is to be coordinated with the VA COR.  It is currently expected that the installation will occur after the VA accepts the completed facility. Installation means: Assemble as needed for equipment, place in locations shown on drawings (to be supplied upon award) and final connections to MEP and testing of functionality as needed.  Field verification of layouts is required and placement within the room to be verified with the VA COR.

 

QUALITY

Conformance Standards

Refer to the section on Safety and Compliance in this SOW.

Rework

Rework is defined as replacing a product or performing the service again until the Purpose of this SOW is achieved in full.  This involves less than Satisfactory Products or Service by the Contractor and as noted by the COR. Rework occurs at no additional cost to the Government. Payment will be withheld until all replacement products are received or services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR.

DELIVERY:

Delivery and receipt of the proposed items are expected to be directed to the location identified in this SOW. Confirmation of delivery location will be provided by the VA COR post-award. Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Contractor is responsible for offloading the equipment from the truck and moving the equipment to the correct delivery location in space. Equipment, paperwork and warranty information must be handed to the receiving staff, as advised by the COR.  

INSPECTION: Packaging/materials will be inspected upon delivery to the site.  The VA will again inspect once notified that any given phase/room installation has been completed.  If any damage is noted, the vendor will provide a timeline for replacement or repair to the VA COR.  Any deficiency that could result in a delay to the completion of the installation must be remedied within 30 days. All other items are to be discussed with the VA COR and a bilateral agreement as to timeline for correction to be agreed upon by both parties.

The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR. While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

New Year’s Day 

January 1st

Martin Luther King’s Birthday 

Third Monday in January 

President’s Day 

Last Monday in February 

Memorial Day 

Last Monday in May 

Juneteenth 

June 19th 

Independence Day 

July 4th

Labor Day 

First Monday in September 

Columbus Day 

Second Monday in October 

Veteran’s Day 

November 11th

Thanksgiving Day 

Fourth Thursday in November 

Christmas Day 

December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute
• Any other day designated by Executive Order
• Any other day designated by the President of the United States to be a Federal holiday.

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure equipment functions in accordance with:

1. local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines.
2. local, state, and federal guidelines and legislation, as well as VA Health Care System Directives and guidelines relating to chemicals and usage of chemicals, to include pesticides.
3. local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code).
4. local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures.

REGULATORY REQUIRMENTS: Environmental Protection Agency (EPA) 40 CFR.

1. 1. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820
   2. Department of Transportation (DOT) 49 CFR.
   3. Occupational Safety and Health Administration (OSHA)
   4. VHA DIRECTIVE 7708 Pollution Prevention Program
   5. VHA Directive 7707 Green Environmental Management Systems (GEMS)

Medical Center Policies

Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.