Janitorial Services for Consulate General compound in Guayaquil, Ecuador
Closed Solicitation Posted
- Solicitation number
- 19EC3026Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Guayas Ecuador
- Points of contact
-
- Jorge Armijos guayaquilcontracting@state.gov +593437170000
- Matthew Madden quitocontracts@state.gov +5959323985000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks janitorial services for the U.S. Consulate General in Guayaquil, Ecuador, with quotes due August 24, 2026 at 14:00 local time. A pre-quotation conference and mandatory site visit are scheduled for August 7, 2026 at 10:30 local time; prospective offerors must register participants by August 5, 2026 at 12:00 local time. Questions are due August 10, 2026 at 17:00 local time.
Place of performance is Guayaquil, Ecuador. The contractor shall provide thirteen employees (one supervisor and twelve janitors) working forty hours per week to deliver comprehensive janitorial services across approximately 17,835 square meters of consulate facilities, including daily sweeping, mopping, dusting, vacuuming, and restroom cleaning; periodic brass polishing, baseboards and wall spot cleaning, and floor waxing; monthly appliance cleaning; quarterly exterior window washing, blind removal and washing, carpet shampooing, and trash area sanitizing; and semi-annual and annual floor stripping and sealing. All contractor personnel must pass background security clearances before beginning work. The Government furnishes all materials, equipment, and supplies.
The contract structure is firm fixed price with economic price adjustment based solely on annual changes to Ecuador's official minimum wage. The base period is one year with four one-year option periods and an optional six-month extension. Defense Base Act insurance is mandatory; Ecuador does not qualify for waivers. Value Added Tax at 15% is priced as a separate line item. Award will be made to the responsible company submitting the lowest acceptable offer based on initial offers without discussions, though discussions may occur with companies in the competitive range if necessary. The performance standard specifies no more than one customer complaint per month.
NAICS 561720, PSC S201.
Notice text
Enclosed is a Request for Quote (RFQ) for Janitorial Services at the U.S. Consulate General in Guayaquil, Ecuador. If you would like to submit a quote, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quote to the address shown on the Standard Form 1449 uploaded in this solicitation.
The U.S. Government intends to award a contract to a responsible company which submits an acceptable offer at the lowest price. We intend to award a contract based on initial offers without holding discussions, although we may hold discussions with companies in the competitive range if it is determined necessary. The Consulate intends to conduct a pre-quotation conference followed by a site visit.
The pre-quotation conference will be held on August 07, 2026, at 10:30 (local time) at the U.S. Consulate General in Guayaquil. Prospective offerors interested in bidding and attending the pre-quotation conference and site visit, must submit a list of complete names and ID numbers of all participants to: PenafielCD@state.gov with the subject line "19EC3026Q0003 Janitorial Services Solicitation" by 12:00 (local time) on Augus 05, 2026.
No one will be allowed to enter the premises without prior notification. Attendance to the pre-quotation conference and site visit is strongly recommended. Offerors are encouraged to review the solicitation documents in advance.
Quotes are due by 14 :00 (local time) on August 24, 2026. No quotes will be accepted after that time. Quotes must be in English, and incomplete quotes will not be accepted.
Your quote must be submitted electronically with the subject line "19EC3026Q0003 Janitorial Services" to QuitoContracts@state.gov
It is important to make sure the submission is made in the size and format specified, in Adobe Acrobat (PDF) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate documents attached to separate emails of less than 25MB each.
Please direct any questions regarding this solicitation in writing with the subject line "19EC3026Q0003 Janitorial Services Questions" to: QuitoContracts@state.gov no later than 17:00 (local time) on August 10, 2026. Questions must be written in English.
In order for a quote to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Notwithstanding FAR 4.203-1(b)(5), the Contracting Officer requires bidders to be registered in SAM (System for Award Management) https://www.sam.gov when submitting an offer and if selected for award. Therefore, qualified offerors are encouraged to register in SAM in advance of submitting a quote.
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With FAR Overhaul, commercial acquisitions under SAT should follow the prescriptions of FAR Part 12.
IAW FAR Part 12, the method of acquisition must be a Request for Quote (RFQ). Therefore the original RFP number 19EC3026R0002 has been converted to RFQ 19EC3026Q0003.
Pre-solicitation for RFP 19EC3026R0002 published on June 08, 2026 is valid for the pre-solicitation and solicitation of RFQ 19EC3026Q0003.
Files
| File | Type | Posted |
|---|---|---|
| 19EC3026Q0003 RFQ Cover Letter.pdf | ||
| 19EC3026Q0003 Janitorial Services Solicitation.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Janitorial Services for Consulate General compound in Guayaquil, Ecuador | Pre-Solicitation |
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