19EC3026Q0003 Janitorial Services Solicitation.pdf

TABLE OF CONTENTS

SECTION 1 – THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19EC3026Q0003, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19EC3026Q0003, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19EC3026Q0003

PRICES, BLOCK 23

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, providing all necessary labor for the U.S.

Consulate Guayaquil. The Government will furnish all materials and equipment required for performance. The price listed below shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services

Not earlier than acceptable insurance certificates and RSO clearance can the Contractor begin work.

The contract period of performance begins on the effective date of the award. The initial period of performance includes any transition period authorized under the contract.

1.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1.2. BASE PERIOD

BASE YEAR

VAT 15%

PRICE PER MONTH

PRICE PER YEAR (12 MONTHS)

CLIN 0001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

NAICS Code: 561720 Janitorial Services

DEFENSE BASE ACT (DBA) 12 MONTHS

CLIN 0001 TOTAL BASE YEAR

NAICS Code: 561720 Janitorial Services

1.3. FIRST OPTION YEAR PRICES

PRICE PER YEAR (12 MONTHS)

DEFENSE BASE ACT (DBA) 12 MONTHS

VAT 15%

CLIN 1001 TOTAL FIRST OPTION YEAR

NAICS Code: 561720 Janitorial Services

FIRST OPTION YEAR

PRICE PER MONTH

CLIN 1001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

1.4. SECOND OPTION YEAR PRICES

PRICE PER MONTH

CLIN 2001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

SECOND OPTION YEAR

DEFENSE BASE ACT (DBA) 12 MONTHS

VAT 15%

CLIN 2001 TOTAL SECOND OPTION YEAR

1.5. THIRD OPTION YEAR PRICES

CLIN 3001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

NAICS Code: 561720 Janitorial Services

THIRD OPTION YEAR

PRICE PER YEAR (12 MONTHS)

DEFENSE BASE ACT (DBA) 12 MONTHS

VAT 15%

CLIN 3001 TOTAL THIRD OPTION YEAR

1.6. FOURTH OPTION YEAR PRICES

DEFENSE BASE ACT (DBA) 12 MONTHS

VAT 15%

CLIN 4001 TOTAL FOURTH OPTION YEAR

NAICS Code: 561720 Janitorial Services

CLIN 4001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

NAICS Code: 561720 Janitorial Services

FOURTH OPTION YEAR

OFFERORS: Offerors are encouraged to complete the following pricing table for price evaluation purposes and FAR Clause 52.217-8 Option to Extend Services for 6 months.

The cost/price information provided will be used to evaluate the total price for all options (52.217-5) and the total price for the basic requirement ONLY. The price offered in the table below will not be included in the total contract award amount; however, if you choose not to provide any cost/price information for each Line Item below, your Price quote will be considered incomplete, labeled as failure to follow instructions, and no further consideration will be given.

1.7. 52.217-8 OPTION TO EXTEND SERVICES (6 MONTHS)

CLIN 5001 TOTAL 52.217-8 OPTION

PRICE 6 MONTHS

DEFENSE BASE ACT (DBA) 6 MONTHS

VAT 15%

CLIN 5001 FIRM FIXED PRICE FOR STANDARD SERVICES FOR THIS CONTRACT

NAICS Code: 561720 Janitorial Services

52.217-8 Option to Extend Services (6-months)

1.8. GRAND TOTAL

TOTAL SECOND OPTION YEAR (CLIN 2001)

TOTAL THIRD OPTION YEAR (CLIN 3001)

GRAND TOTAL AMOUNT

NAICS Code: 561720 Janitorial Services

TOTAL 52.217-8 OPTION TO EXTEND SERVICES (CLIN 5001)

6 MONTHS

TOTAL FOURTH OPTION YEAR (CLIN 4001)

TOTAL BASE YEAR (CLIN 0001)

TOTAL FIRST OPTION YEAR (CLIN 1001)

GRAND TOTAL FOR ALL OPTIONS

CONTINUATION TO SF-1449,

RFQ NUMBER 19EC3026Q0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Consulate Guayaquil. The Contractor shall perform janitorial services in all designated spaces including, but not limited to, hallways, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

The contract will be for a one-year period from the date of the contract award, with (4) four one-year option periods.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. The contractor shall provide thirteen (13) employees (one supervisor and twelve janitors) forty hours (40) per week to meet contract requirements. The supervisor must have no other responsibilities, such as cleaning. Contractor employees shall be on site only for contractual duties and not for other business purposes.

This contract is awarded on a Fixed-Price with Economic Price Adjustment (FP-EPA) basis. The Contractor shall provide all labor and supervision necessary to perform janitorial services as specified in this Statement of Work (SOW) for the agreed-upon price, subject to economic price adjustments as specified below:

a. This contract includes provisions for economic price adjustment based solely on changes to the official minimum wage as decreed annually by the Ecuador government. This clause implements a Fixed-Price with Economic Price Adjustment (FP-EPA) contract structure in accordance with FAR 16.203.

b. Economic price adjustments apply only to those cost components in the contract price that are directly affected by changes in the Ecuador minimum wage. All other costs remain fixed as proposed in the Contractor's initial financial offer, subject only to the regular annual increments projected by the Contractor.

c. Contractors must clearly identify and separate in their quote all cost components that are directly affected by minimum wage adjustments. If the financial offer does not include this breakdown, the Contractor acknowledges and accepts that no modifications related to minimum wage adjustments will be made during the contract performance.

d. Operational costs not directly tied to the minimum wage—such as materials and supplies, insurance, administrative and overhead costs, profit margin, transportation, and other operational expenses—shall remain fixed and are subject only to the regular, projected annual increments proposed by the Contractor in their initial financial offer.

e. Economic price adjustments will be implemented after each year of service under the contract is completed and will not be aligned with the Ecuador calendar year. Adjustments will be effective for the subsequent contract year upon approval of a contract modification by the U.S. Government.

f. The price adjustment shall be effective on the first day of the contract year for which the adjustment is approved, provided the contract modification is executed before that date. If the modification is executed after the start of the contract year, the adjustment shall be effective on the first day of the month following modification execution, with no retroactive adjustment.

g. No retroactive price adjustments shall be made. Adjustments apply prospectively to future contract performance only, beginning with the effective date of the contract modification.

h. The Contractor shall submit a request for economic price adjustment to the Contracting Officer's Representative (COR) no later than 30 calendar days before the end of each contract year.

i. All economic price adjustments require prior written approval through a formal contract modification issued by the Contracting Officer. No price adjustment shall be implemented without such approval.

All price adjustments are subject to review and approval by the U.S. Government.

1.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 DUTIES AND RESPONSIBILITIES

1.2.1 Certain areas listed in Section 3.0 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2. Contractors shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed daily.

1.2.3. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.3 TYPE OF SERVICES

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases, and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil, and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath and then replaced in the original position.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, hand soap, hand sanitizers, and trash bags (per inventory supplied by the Government, See Attachment 1) in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

1.3.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

1.3.1.6 Cleaning of glasses, cups, and coffee services in conference facilities and in the Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.1.8 Removing trash to designated areas as directed by the COR and keeping trash area in a reasonably clean condition.

1.3.1.9 Sweeping debris from walkways and driveways and hose cleaning them during appropriate climatic and water use conditions.

1.3.2 Periodic Cleaning Requirements shall consist of:

1.3.2.1 Polishing all brass surfaces including door and window handles, plaques.

1.3.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.2.3 Spot cleaning baseboards and walls.

1.3.2.4 Spot waxing and polishing floors as needed.

1.3.2.5 Shampooing (small area spot clean as needed) carpets.

1.3.2.6 Dusting windowsills and blinds.

1.3.2.7 Cleaning shutters as required.

1.3.2.8 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.3.3 Monthly Cleaning Requirements shall consist of:

1.3.3.1 Cleaning major appliances inside and out including vacuuming dust from around motor areas.

1.3.3.2 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.3.3 Cleaning inside window glass and sash of smudges and accumulated dirt. The contractor will comply with all U.S Embassy safety standards as outlined by the POSHO (Post Occupational Safety and Health Officer) and/or Assistant/POSHO.

1.3.3.4 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.3.4 Quarterly Cleaning Requirements shall consist of:

1.3.4.1 Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

1.3.4.2 Removing and washing window blinds.

1.3.4.3 Shampooing the entire surface of carpets in the high traffic areas.

1.3.4.4 Cleaning and sanitizing the trash holding area.

1.3.4.5 Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.5 Semi-Annual Cleaning Requirements shall consist of:

1.3.5.1 Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.5.2 Shampooing carpets in all areas.

1.3.5.3 Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

1.3.6 Annual Cleaning Requirements shall consist of:

1.3.6.1 Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

1.3.6.2 Cleaning gutters and down spouts of all collected debris.

1.3.6.3 Special Cleaning After Diplomatic Events and cleaning of Consul General’s Residence (CGR) Patios: Contractor will be required to clean up Consulate Patios and/or Common areas after Special Diplomatic events. The areas for cleaning may include Basketball Court, Tennis Court, Marine Security Guard Patio, Consular Waiting Area, Koi Pond, and any other Public Gathering area used for the event. Cleaning will take place during normal hours after the event on the same day or next day after event during normal work hours.

Cleaning of CGR exterior areas will be done twice weekly as this is an official space. Detailed cleaning of patios, walkways, driveways, stairways, pool area and gazebo are mandatory. Measurements of areas are included in this requirement.

2.0 MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control and is to submit a Contractor Quality Control and Management Plan. The Plan shall address how the Contractor will perform inspection visits at the work site on a regular and on an unannounced (to contractor workforce) basis. Inspections shall be tailored to the requirements on contract and how each inspection will ensure the work site is at an acceptable quality level dictated by the COR’s Quality Assurance and Surveillance Plan throughout the term of the contract. The Contractor shall coordinate all visits with the

COR.

2.4 The Contractor shall control overtime through efficient use of the work force.

Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.

3.0 LOCATIONS FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy working days.

Location Qty Estimated

Area Escort

Main Building 1st Floor Total Area 1st Floor Which consist of:

Entrance 24.60 m² Lobby 89.00 m²

Stair 27.00 m² Corridors 242.81 m²

Rest rooms 47.50 m² Offices 1,944.85 m²

Main Building1,2nd Floor Total Area 2nd Floor Which consist of:

Corridor 187.42 m² Offices 2,115.02 m²

Rest rooms 25.60 m² Stairs 27.00

Other Areas Total Area

Other Areas

Which consist of:

Building D 552.00 m² Building F 520.00 m²

SCAC building 157.54 m² MCAC building 90.00 m²

Utility building 189.00 m² DMARC building 62.00 m²

Consular waiting area 221.00 m² Sidewalks with canopies 804.00 m²

Sidewalks without canopies 130.90 m² Gazebo 142.50 m²

Tennis/pickleball court 640.15 m² Basketball court 353.19 m²

Employees parking-lot sidewalk 1,208.00 m² Consulate seal area by MSGR 12.00 m² Parking lot by Santa ana street 1,664.32 m²

Concrete ramp MSD deco-container 44.50 m² Main road asphalt cleaning 990.60 m²

Main road concrete pavers cleaning 1,905.50 m² Parking lot building F 344.40 m²

Official parking lot in compound 1,200.00 m² Concrete service road cleaning 268.90 m²

Sidewalks consular area entrance 652.40 m² Sidewalks by NAB main entrance 129.50 m²

MSGR back BBQ patio area 305.00 m² Flagpole area 42.00 m²

CGR patios 475.00 m²

Total Square Meters 17,835.20 Sq. Meters All Areas

4.0 PERSONNEL

4.1 General.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

Uniform and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). Uniforms need to be of good quality and need to last for the entire period of performance of one year. If uniforms get damaged before the period of performance ends, the contractor is required to replace it immediately. Each option year needs to come with new uniforms.

4.2.1 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.3 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.4. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

4.2.4.1 Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

4.2.4.2 Unauthorized use of Government property, theft, vandalism, or immoral conduct.

4.2.4.3 Unethical or improper use of official authority or credentials; security violations;

or, organizing or participating in gambling in any form

4.2.5 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3 Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 45 days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Identification number Police Record

The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0 MATERIALS AND EQUIPMENT

The Government shall furnish all necessary janitorial supplies and equipment, including mops, brooms, dust rags, detergents, cleaners, and related items, required to perform the work identified in this contract. The Contractor shall not be responsible for providing janitorial supplies or equipment

6.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of

Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement, and other capital rehabilitation work for Government property in its control.

6.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging, or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.0 INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

7.2.1. Bodily Injury stated in U.S. Dollars: Covered by Contractor’s insurance

7.2.2. Property Damage stated in U.S. Dollars: Covered by Contractor’s insurance

7.2.3 Workers' Compensation and Employer's

Workers’ Compensational and Occupational Disease Statutory, as required by Ecuadorian Law

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.3.1 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.3.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

7.3.2.1 Any property of the Contractor,

7.3.2.2 Its officers, agents, servants, employees, or any other person arising from an incident to the Contractor's performance of this contract.

7.4 The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.6 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7.8 DEFENSE BASE ACT (DBA)

The Offeror must include DBA insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, assistants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

7.8.1 QUICK GUIDE TO DBA INSURANCE APPLICABILITY

7.8.1.1 AUTHORIZED INSURANCE CARRIERS

Contractors must include DBA insurance in their quote as a means to demonstrate that all the labor/employees used on the contracts have the required level of on-the-job insurance coverage. It can be obtained from U.S. Department of Labor-approved providers listed here:

Ensure the provider is authorized by the U.S. Department of Labor. The 620 companies included in the link are approved by the U.S. Department of Labor.

Authorized DBA Insurance Carriers: http://www.dol.gov/owcp/dlhwc/lscarrier.htm

NOTE: The Contractor may use any broker/insurance company that best suits their convenience and requirements. It only needs to be approved by the U.S. Department of Labor. All these links are provided as a reference.

EXAMPLES OF AUTHORIZED INSURANCE PROVIDERS (USG does not endorse any specifically, just providing an example of their expertise)

• Starr Companies: High-risk area expertise.

• Allied World: Customized policies for contractors.

• AIG: Global coverage, including medical evacuation.

• Clements Worldwide: International insurance.

• Zurich Insurance: Standard and extended DBA coverage.

7.8.1.2 PURCHASING DBA INSURANCE

DBA insurance can be purchased directly from carriers or brokers. Proof of a real and authorized quote must be included in all offers.

Important notes:

• Avoid using Google DBA calculators; they are unreliable.

• DBA insurance is purchased only if the contractor wins the contract.

• Please note that DBA insurance cannot be purchased with local insurance companies.

• DBA insurance does not replace additional insurance requirements, even with DBA insurance, you may still need other types of insurance and coverage if they are requested in solicitation.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

7.8.1.3 APPLICABILITY

DBA insurance is mandatory for U.S. Government contracts involving physical work outside the U.S., including on military bases, embassies, or consulates.

7.8.1.4 WAIVERS

Ecuador does not qualify for DBA waivers. If the Insurance Company / DBA Carriers asks you if whether Ecuador qualifies to request a waiver, the answer is NO. Waivers were issued to countries that have an equivalent (similar) Social Security System and/ or and FTA. Ecuador does not meet these requirements.

7.8.1.5 CONTACT INFORMATION: All offers must include a DBA attached quote The DBA is only purchased if the contractor is awarded the contract. At the time of the offer, the contractor must present proof of a real and authorized quote from the U.S.

Department of Labor approved insurance company.

7.8.1.6 For questions about the DBA Program in general, contact the Longshore National Office at +1(202) 513-6809 or visit: Longshore Program | U.S. Department of Labor.

7.8.1.7 The law mandates that any contractor or subcontractor working outside the United States under a U.S. government contract must carry DBA coverage, regardless of the contract size or value.

8.0 LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0. TRANSITION PLAN

Within five (5) days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

1.1 General Instructions 1 COR 30 days after award

1.2.3 Schedules 1 COR 10 days after award

4.4.1 List of Personnel 1 COR 10 days after award

7. Evidence of Insurance 1 CO 10 days after award

8. Licenses and Permits 1 COR Date of award

9. Transition Plan 1 COR 1 business day after award

2.3 Contractor’s Quality

Control and Management Plan

1 COR With quote

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all janitorial services set forth in the scope of work.

1 through 10

All required services are performed and no more than one

(1) customer complaint is received per month.

11.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions- Commercial Items), if any of the services exceed the standard.

11.3 Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

12. SAM REGISTRATION

Notwithstanding FAR 4.203-1(b)(5), the Contracting Officer requires bidders to be registered in SAM (System for Award Management) https://www.sam.gov when submitting an offer and if selected for award. Therefore, qualified offerors are encouraged to register in SAM in advance of submitting a quote.

13. INVOICES AND PAYMENT

Individual invoices shall be submitted electronically for each order, accompanied by the task order and inventory list, following provided instructions.

https://www.sam.gov/

To constitute a proper invoice, the invoice shall include the NAICS Code, CLIN number, SubCLIN, and all the items required by FAR 32.905(e).

The contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

14. CONTRACTING OFFICER REPRESENTATIVE (COR) – 652.242-70

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designations shall specify the scope and limitations of the authority so delegated; provided that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the Maintenance Supervisor (as a Primary COR), or the Facilities Engineer in his absence, as an Alternate COR.

15. SITE VISIT AND QUOTE SUBMITTAL

A site visit will be held on August 07, 2026 / 10:30 at the Consulate Compound, Avenida Rodriguez Bonin y Santa Ana Street.

Prospective offerors that wish to participate in the site visit and solicitation of this project, should send an email to PenafielCD@state.gov and register until Aug 05, 2026 / 12:00. No registrations will be accepted after this time.

We should only receive two digital documents (two different files) by email. The first document should only be the monetary quote, and everything related to the cost of the project. The second document should be the rest of the quote, technical information, timelines, measurements, procedures, materials, etc. These documents must be submitted no later than August 24, 2026 / 14:00 – Each file should not exceed 25 MB.

This email (with the two files) should only be sent to QuitoContracts@state.gov, if any other address is copied, the quote will not be taken into consideration. Quotes sent after this period will not be considered in the competition.

Questions, regarding the project, must be sent by mail to QuitoContracts@state.gov during the first two (2) days after the site visit. Answers will be submitted in writing only to ALL offerors who were physically present in the site visit. Questions will not be accepted after this period.

mailto:PenafielCD@state.gov mailto:QuitoContracts@state.gov mailto:QuitoContracts@state.gov

ATTACHMENT 1

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" under the contract:

1.1. U.S. Government identification badges.

1.2. Space: The Chancery provides limited space for storage of equipment, material and supplies. It is important to consider this for periodical delivery of material, etc. The Chancery also provides a desk and phone for local calls for the customer service representative on the 2nd floor. Contractor is responsible for keeping these areas clean and ensuring all hazardous and dangerous items are always locked up when not in use or under direct control and supervision when in use.

The Annex building provides a janitorial contractor locker room and a janitorial space.

1.3 Electric equipment

Chan Annex WHA CACs Exterior Total SN Whole room dryer, Windshear Downdraft, brand Tornado, Karcher, or equivalent. 2 2

0223004707

1123005308

Vacuum, Eliminator Dry and Wet/Dry vacuum, brand Karcher, Nilfisk or equivalent. 2 2

18A3008

18A3002

Commercial Steam Cleaner, DE 4002m, brand Karcher or equivalent for upholstery. 1 1

10928010067081

Portable on wheels, motor powered cold-water pressure washer, 2200 PSI or more, brand Hydrotek SC35006VG or equivalent. 1 1

6223203569

Multipurpose spin scrub-buffer machines, high speed floor machines for buffing, polishing, scrubbing, stripping, mod BDP 51/1500 C, with clutch plates, pad's holders, scrub brushes for different purposes, brand Karcher or equivalent. 2 2

US020938FebQ

US020939FebQ

Commercial vacuum cleaners, enhanced with HEPA filter, 61 dBA, 50 feet electric cord length, with complete set of accessories, GD930 Euroclean or equivalent 1 1

6223203596

SECTION 2 - CONTRACT CLAUSES

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(April 2026)

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION DATE)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services. (April 2026)

As prescribed in 12.205(a)(2), insert a provision substantially as follows:

EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 Terms and Conditions—Commercial Products and Commercial Services.

(April 2026)

As prescribed in 12.205(b)(3), insert the following clause:

TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION DATE)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C.