Jacksonville Air Route Traffic Control Center (ARTCC) Chiller Repair Project
Closed Solicitation Posted
- Solicitation number
- 697DCK-26-R-00404
- Agency
-
Southwestern Region
Federal Aviation Administration, Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Hilliard, Florida 32046, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Aviation Administration, Regional Acquisitions office (AAQ-5A0) seeks all labor, tools, equipment, materials, transportation, cleanup, and supervision for a chiller repair project at the Jacksonville Air Route Traffic Control Center in Hilliard, Florida, with proposals due September 14, 2026 at 1700 EDT. This is a Total Small Business set-aside; the NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million, and the estimated project cost is less than $50,000.
Place of performance is Hilliard, Florida (37075 Aviation Lane). The contractor must restore Chiller #100 to full operational status using manufacturer-certified technicians and specialized software (York Chiller Access Manager). Work includes recovering and recharging refrigerant, replacing the variable orifice valve and actuator, repairing burnt oil heater wiring in control panels of both Chillers #100 and #200, pressurizing and leak detection, evacuation, system startup, and operational verification. Contractor must maintain warranty coverage for one year or the manufacturer's warranty period, whichever is longer, from final acceptance.
Performance begins within 5 days of Notice to Proceed and must be completed within 7 calendar days. A mandatory site visit is scheduled for August 20, 2026 at 1:00 PM EDT; attendee list due August 19 by 1200 EDT. Contact Jeremy Duncan at jeremy.duncan@faa.gov or 904-845-1678. Work must comply with FAA, International and Florida Building Codes, NEC 70, OSHA, and Johnson Controls/York specifications. Evaluation uses Lowest Price Technically Acceptable (LTPA) tiered method with single award. A firm fixed price contract will be awarded. Certified Comfort Expert (CCE) documentation may be satisfied by a qualified subcontractor; 25% on-site self-performance required unless waived by Contracting Officer upon detailed Plan of Execution.
Notice text
4 versions
Update #4 · Latest ·
697DCK-26-R-00404 Amendment 0003- Chiller Repair Project -Jacksonville Air Route Traffic Control Center (ARTCC) This Amendment 0003 to Request for Proposal 697DCK-26-R-00404 Chiller Repair Project Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046 is being executed to PUBLISH the Government's Responses to Offeror's Requests for Information and Clarifications.
The Federal Aviation Administration (FAA), AAQ-5A0 has a requirement a to provide all labor, tools, equipment, materials, transportation, clean up, and supervision required for a Chiller Repair Project located at the Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046, as outlined the associated Statement of Work and is issuing the attached Request for Proposal (RFP) from eligible interested Offerors .
PERIOD OF PERFORMANCE:
The performance period for this contract shall begin within 5 days of Notice to Proceed (NTP). For reporting purposes, the North American Industry Classification System Size Standards (NAICS): 238220– Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19 million.
This requirement will be set-aside and the Government intends to award a single firm fixed priced contract based upon this Request For Proposal (RFP) by way of tiered evaluation method (See Sections L and M of the Solicitation document for further details), in accordance with AMS Policy 3.6.1.3.4 Set-Asides to Small Businesses.
SITE VISIT:
SITE VISIT ATTENDANCE IS STRONGLY ENCOURAGED
Offerors are urged and expected to inspect to gain a thorough understanding of Site Conditions and Scope of Work that are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the Site constitute grounds for a dispute after contract award. Therefore, a Site Visit has been scheduled for Thursday, 20 August 2026, by 1:00pm EDT.
To coordinate your attendance for the scheduled Site Visit please forward your list of attendees at least one day prior, NLT Wednesday, 19 August 2026, by 12:00pm EDT, to the Site POC noted below:
Jeremy Duncan
Jeremy.duncan@faa.gov
Phone: 904-845-1678
Information provided at the Site Visit, as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing.
Potential Offerors should note that the FAA reserves the right to communicate with one or more Offerors at any time during the procurement process.
Notice:
To be considered for award of this project, the contractor MUST have a current registration in the Central Contractor Registry database (website: www.sam.gov) and not be suspended or disbarred from Government contract award.
When responding to this Request for Proposal (RFP), each Offeror is required to submit a cost breakdown proposal in addition to all other required documents outlined in the RFP (under the Required Submissions section).
Proposal due date: 31 August 2026, 5:00pm EDT
Submissions MUST be submitted via electronic email copy ONLY to regina.singleton@faa.gov.
Any responses received after this time will not be considered in accordance with AMS provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals.
Please refer all questions in “writing” only to regina.singleton@faa.gov.
The Offerors may begin submitting questions and comments immediately after release of the SIR up to Monday, 24 August 2026, by 5:00pm EDT. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail to regina.singleton@faa.gov, questions submitted via phone call will not be answered. The FAA will respond publicly in writing within three (3) business days on the SAM.gov website to all potential Offerors. Questions and answers that clarify SIR details will be provided to all Offerors; however, the source of questions will not be identified.
This RFP is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.
Update #3 ·
697DCK-26-R-00404 Amendment 0002- Chiller Repair Project -Jacksonville Air Route Traffic Control Center (ARTCC) This Amendment 0001 to Request for Proposal 697DCK-26-R-00404 Chiller Repair Project Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046 is being executed to extend this Request for Proposal due date to 14 September 2026 @ 1700 EDT. (See attached Amendment 0002 for further details)
The Federal Aviation Administration (FAA), AAQ-5A0 has a requirement a to provide all labor, tools, equipment, materials, transportation, clean up, and supervision required for a Chiller Repair Project located at the Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046, as outlined the associated Statement of Work and is issuing the attached Request for Proposal (RFP) from eligible interested Offerors .
PERIOD OF PERFORMANCE:
The performance period for this contract shall begin within 5 days of Notice to Proceed (NTP). For reporting purposes, the North American Industry Classification System Size Standards (NAICS): 238220– Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19 million.
This requirement will be set-aside and the Government intends to award a single firm fixed priced contract based upon this Request For Proposal (RFP) by way of tiered evaluation method (See Sections L and M of the Solicitation document for further details), in accordance with AMS Policy 3.6.1.3.4 Set-Asides to Small Businesses.
SITE VISIT:
SITE VISIT ATTENDANCE IS STRONGLY ENCOURAGED
Offerors are urged and expected to inspect to gain a thorough understanding of Site Conditions and Scope of Work that are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the Site constitute grounds for a dispute after contract award. Therefore, a Site Visit has been scheduled for Thursday, 20 August 2026, by 1:00pm EDT.
To coordinate your attendance for the scheduled Site Visit please forward your list of attendees at least one day prior, NLT Wednesday, 19 August 2026, by 12:00pm EDT, to the Site POC noted below:
Jeremy Duncan
Jeremy.duncan@faa.gov
Phone: 904-845-1678
Information provided at the Site Visit, as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing.
Potential Offerors should note that the FAA reserves the right to communicate with one or more Offerors at any time during the procurement process.
Notice:
To be considered for award of this project, the contractor MUST have a current registration in the Central Contractor Registry database (website: www.sam.gov) and not be suspended or disbarred from Government contract award.
When responding to this Request for Proposal (RFP), each Offeror is required to submit a cost breakdown proposal in addition to all other required documents outlined in the RFP (under the Required Submissions section).
Proposal due date: 31 August 2026, 5:00pm EDT
Submissions MUST be submitted via electronic email copy ONLY to regina.singleton@faa.gov.
Any responses received after this time will not be considered in accordance with AMS provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals.
Please refer all questions in “writing” only to regina.singleton@faa.gov.
The Offerors may begin submitting questions and comments immediately after release of the SIR up to Monday, 24 August 2026, by 5:00pm EDT. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail to regina.singleton@faa.gov, questions submitted via phone call will not be answered. The FAA will respond publicly in writing within three (3) business days on the SAM.gov website to all potential Offerors. Questions and answers that clarify SIR details will be provided to all Offerors; however, the source of questions will not be identified.
This RFP is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.
Update #2 ·
697DCK-26-R-00404 Amendment 0001- Chiller Repair Project -Jacksonville Air Route Traffic Control Center (ARTCC) This Amendment 0001 to Request for Proposal 697DCK-26-R-00404 Chiller Repair Project Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046 is being executed extend Proposal due date to 7 September 2026 @ 1700 EDT.
The Federal Aviation Administration (FAA), AAQ-5A0 has a requirement a to provide all labor, tools, equipment, materials, transportation, clean up, and supervision required for a Chiller Repair Project located at the Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046, as outlined the associated Statement of Work and is issuing the attached Request for Proposal (RFP) from eligible interested Offerors .
PERIOD OF PERFORMANCE:
The performance period for this contract shall begin within 5 days of Notice to Proceed (NTP). For reporting purposes, the North American Industry Classification System Size Standards (NAICS): 238220– Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19 million.
This requirement will be set-aside and the Government intends to award a single firm fixed priced contract based upon this Request For Proposal (RFP) by way of tiered evaluation method (See Sections L and M of the Solicitation document for further details), in accordance with AMS Policy 3.6.1.3.4 Set-Asides to Small Businesses.
SITE VISIT:
SITE VISIT ATTENDANCE IS STRONGLY ENCOURAGED
Offerors are urged and expected to inspect to gain a thorough understanding of Site Conditions and Scope of Work that are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the Site constitute grounds for a dispute after contract award. Therefore, a Site Visit has been scheduled for Thursday, 20 August 2026, by 1:00pm EDT.
To coordinate your attendance for the scheduled Site Visit please forward your list of attendees at least one day prior, NLT Wednesday, 19 August 2026, by 12:00pm EDT, to the Site POC noted below:
Jeremy Duncan
Jeremy.duncan@faa.gov
Phone: 904-845-1678
Information provided at the Site Visit, as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing.
Potential Offerors should note that the FAA reserves the right to communicate with one or more Offerors at any time during the procurement process.
Notice:
To be considered for award of this project, the contractor MUST have a current registration in the Central Contractor Registry database (website: www.sam.gov) and not be suspended or disbarred from Government contract award.
When responding to this Request for Proposal (RFP), each Offeror is required to submit a cost breakdown proposal in addition to all other required documents outlined in the RFP (under the Required Submissions section).
Proposal due date: 31 August 2026, 5:00pm EDT
Submissions MUST be submitted via electronic email copy ONLY to regina.singleton@faa.gov.
Any responses received after this time will not be considered in accordance with AMS provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals.
Please refer all questions in “writing” only to regina.singleton@faa.gov.
The Offerors may begin submitting questions and comments immediately after release of the SIR up to Monday, 24 August 2026, by 5:00pm EDT. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail to regina.singleton@faa.gov, questions submitted via phone call will not be answered. The FAA will respond publicly in writing within three (3) business days on the SAM.gov website to all potential Offerors. Questions and answers that clarify SIR details will be provided to all Offerors; however, the source of questions will not be identified.
This RFP is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.
Update #1 ·
The Federal Aviation Administration (FAA), AAQ-5A0 has a requirement a to provide all labor, tools, equipment, materials, transportation, clean up, and supervision required for a Chiller Repair Project located at the Jacksonville Air Route Traffic Control Center (ARTCC), Hilliard, FL 32046, as outlined the associated Statement of Work and is issuing the attached Request for Proposal (RFP) from eligible interested Offerors .
PERIOD OF PERFORMANCE:
The performance period for this contract shall begin within 5 days of Notice to Proceed (NTP). For reporting purposes, the North American Industry Classification System Size Standards (NAICS): 238220– Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19 million.
This requirement will be set-aside and the Government intends to award a single firm fixed priced contract based upon this Request For Proposal (RFP) by way of tiered evaluation method (See Sections L and M of the Solicitation document for further details), in accordance with AMS Policy 3.6.1.3.4 Set-Asides to Small Businesses.
SITE VISIT:
SITE VISIT ATTENDANCE IS STRONGLY ENCOURAGED
Offerors are urged and expected to inspect to gain a thorough understanding of Site Conditions and Scope of Work that are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the Site constitute grounds for a dispute after contract award. Therefore, a Site Visit has been scheduled for Thursday, 20 August 2026, by 1:00pm EDT.
To coordinate your attendance for the scheduled Site Visit please forward your list of attendees at least one day prior, NLT Wednesday, 19 August 2026, by 12:00pm EDT, to the Site POC noted below:
Jeremy Duncan
Jeremy.duncan@faa.gov
Phone: 904-845-1678
Information provided at the Site Visit, as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing.
Potential Offerors should note that the FAA reserves the right to communicate with one or more Offerors at any time during the procurement process.
Notice:
To be considered for award of this project, the contractor MUST have a current registration in the Central Contractor Registry database (website: www.sam.gov) and not be suspended or disbarred from Government contract award.
When responding to this Request for Proposal (RFP), each Offeror is required to submit a cost breakdown proposal in addition to all other required documents outlined in the RFP (under the Required Submissions section).
Proposal due date: 31 August 2026, 5:00pm EDT
Submissions MUST be submitted via electronic email copy ONLY to regina.singleton@faa.gov.
Any responses received after this time will not be considered in accordance with AMS provision 3.2.2.3-14, Late Submissions, Modifications, and Withdrawals of Submittals.
Please refer all questions in “writing” only to regina.singleton@faa.gov.
The Offerors may begin submitting questions and comments immediately after release of the SIR up to Monday, 24 August 2026, by 5:00pm EDT. Responses to questions will not necessarily change the date proposals are to be received. Offerors must submit all questions and comments via E-Mail to regina.singleton@faa.gov, questions submitted via phone call will not be answered. The FAA will respond publicly in writing within three (3) business days on the SAM.gov website to all potential Offerors. Questions and answers that clarify SIR details will be provided to all Offerors; however, the source of questions will not be identified.
This RFP is not to be construed as a contract or a commitment of any kind. The Government shall not be liable for payment of any costs attributed to the preparation and submission of requested proposal documentation.
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