J065--TrackCore Implant Tracking Solution

The Department of Veterans Affairs Technology Acquisition Center seeks a single-award, sole-source IDIQ contract for the TrackCore Implant Tracking Solution, with proposals due September 2, 2026, at 12:00 PM ET. The procurement is structured as a firm-fixed-price IDIQ spanning a 12-month base ordering period plus four 12-month option periods (five years total), with individual order values reaching $40 million and a minimum guaranteed value of $10,000.

The sole-source justification relies on 41 U.S.C. 3304(a)(1) and FAR 6.103-1, citing TrackCore as the only implant tracking system capable of native interoperability with the VA's Federal Electronic Health Record system running on the Cerner/Oracle Health platform. Market research conducted in April 2026 reviewed competing products (UDITracker, WaveMark, QSight) but found no alternative meeting this requirement. Two SDVOSB resellers were identified; however, PAR Excellence Systems, Inc. (the OEM) confirmed its reseller cannot meet small business subcontracting limitations, eliminating set-aside eligibility.

The solution encompasses RFID-enabled medical storage units, peripheral devices, software licensing, implementation services, training, and 24/7 technical support. Place of performance includes 89 VA Medical Centers currently operating TrackCore and 57 additional facilities being newly deployed under the VA's Electronic Health Record Modernization initiative, plus affiliated Community Based Outpatient Centers. The system must integrate bi-directionally with the Federal Electronic Health Record system, auto-populate patient records with implant specifics per VHA Directive 1081.02, support complete chain-of-custody tracking, integrate with the National Recall Alert Center, and comply with Section 508 accessibility standards, VA Critical Security Controls, and IPv6-only capability requirements. All contractor personnel handling Protected Health Information must execute a Business Associate Agreement meeting HIPAA and HITECH Act standards, with 24-hour incident notification and 10-business-day reporting obligations.

NAICS code is 339112 (Surgical and Medical Instrument Manufacturing); primary PSC is J065 (Medical Equipment Maintenance and Repair) at 21.56% of value, with supplementary PSCs 6515 (74.97%), 4110 (2.70%), and U009 (0.77%). Contracting Officer is John Vardouniotis; Contract Specialist is Shannon Hines (Shannon.Hines@va.gov, 848-377-5243). Contracting office is located at 23 Christopher Way, Eatontown, New Jersey 07724.