J065--Surgical Instrument Maintenance and Repair Solicitation Vendor Questions and Government Answers Amendment A00001

Combined Synopsis Solicitation West Haven / Newington VAMC Surgical Instrument Maintenance and Repair

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24121Q0195 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This requirement is being issued as an open market, service-disabled veteran-owned small business set-aside. The associated NAICS code is 811219 Other Electronic and Precision Equipment Repair and Maintenance and small business size standard is $22 million.

(v) The Government intends to award a firm-fixed price award for Surgical Instrument Maintenance and Repair at the West Haven and Newington VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 2 onsite visits per month - West Haven VAMC

Contract Period: Base

POP Begin: 2-Mar-2021

POP End: 1-Mar-2022

Dates are tentative

0002

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 1 onsite visits per month - Newington VAMC

Contract Period: Base

POP Begin: 2-Mar-2021

POP End: 1-Mar-2022

Dates are tentative

0003

1.00

HR

______________

______________

Surgical Instrument Maintenance and Repair emergency service (West Haven and Newington VAMC).

Technician Rates:

Normal business hourly Rate:

After Hours Hourly Rate:

Weekend and Holiday Hourly Rate:

Contract Period: Base

POP Begin: 2-Mar-2021

POP End: 1-Mar-2022

Dates are tentative

1001

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 2 onsite visits per month - West Haven VAMC

Contract Period: Option 1

POP Begin: 2-Mar-2022

POP End: 1-Mar-2023

Dates are tentative

1002

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 1 onsite visits per month - Newington VAMC

Contract Period: Option 1

POP Begin: 2-Mar-2022

POP End: 1-Mar-2023

Dates are tentative

1003

1.00

HR

______________

______________

Surgical Instrument Maintenance and Repair emergency service (West Haven and Newington VAMC).

Technician Rates:

Normal business hourly Rate:

After Hours Hourly Rate:

Weekend and Holiday Hourly Rate:

Contract Period: Option 1

POP Begin: 2-Mar-2022

POP End: 1-Mar-2023

Dates are tentative

2001

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 2 onsite visits per month - West Haven VAMC

Contract Period: Option 2

POP Begin: 2-Mar-2023

POP End: 1-Mar-2024

Dates are tentative

2002

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 1 onsite visits per month - Newington VAMC

Contract Period: Option 2

POP Begin: 2-Mar-2023

POP End: 1-Mar-2024

Dates are tentative

2003

1.00

HR

______________

______________

Surgical Instrument Maintenance and Repair emergency service (West Haven and Newington VAMC).

Technician Rates:

Normal business hourly Rate:

After Hours Hourly Rate:

Weekend and Holiday Hourly Rate:

Contract Period: Option 2

POP Begin: 2-Mar-2023

POP End: 1-Mar-2024

Dates are tentative

3001

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 2 onsite visits per month - West Haven VAMC

Contract Period: Option 3

POP Begin: 2-Mar-2024

POP End: 1-Mar-2025

Dates are tentative

3002

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 1 onsite visits per month - Newington VAMC

Contract Period: Option 3

POP Begin: 2-Mar-2024

POP End: 1-Mar-2025

Dates are tentative

3003

1.00

HR

______________

______________

Surgical Instrument Maintenance and Repair emergency service (West Haven and Newington VAMC).

Technician Rates:

Normal business hourly Rate:

After Hours Hourly Rate:

Weekend and Holiday Hourly Rate:

Contract Period: Option 3

POP Begin: 2-Mar-2024

POP End: 1-Mar-2025

Dates are tentative

4001

12.00

MO

______________

______________

Surgical Instrument Maintenance and Repair 2 onsite visits per month - West Haven VAMC

Contract Period: Option 4

POP Begin: 2-Mar-2025

POP End: 1-Mar-2026

Dates are tentative

4002

12.00

MO

_____________

______________

Surgical Instrument Maintenance and Repair 1 onsite visits per month - Newington VAMC

Contract Period: Option 4

POP Begin: 2-Mar-2025

POP End: 1-Mar-2026

Dates are tentative

4003

1.00

HR

______________

______________

Surgical Instrument Maintenance and Repair emergency service (West Haven and Newington VAMC).

Technician Rates:

Normal business hourly Rate:

After Hours Hourly Rate:

Weekend and Holiday Hourly Rate:

Contract Period: Option 4

POP Begin: 2-Mar-2025

POP End: 1-Mar-2026

Dates are tentative

GRAND TOTAL

__________________

(vi) The Contractor shall provide all resources necessary to provide Surgical Instrument Maintenance and Repair IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is:

West Haven VAMC Newington VAMC

950 Campbell Ave 555 Willard Ave

West Haven CT, 06511 Newington CT, 06111

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.217-5 Evaluation of Options (JUL 1990), 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020), 52.233-2 Service of Protect (SEPT 2006), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008),

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov.

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. A site visit has not been scheduled at this time. If you feel a site visit is needed to provide an accurate quote, please submit a request as quickly as possible with your reasoning for review and consideration. The cut-off date and time for receipt of questions is 08-Feb-2021 at 9:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Â

Price (Follow these instructions):

Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.Â

Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.Â

Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.

Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement.

Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut.

Contractors shall complete Attachment 2 Limitation of Subcontracting and submit with the solicitation package submission.

Contractor shall provide examples of training class materials, examples online formats, in person, handouts, etc.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (Feb 1998), 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020), 52.204-4 Printed or Copies Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.219-14 Limitation on Subcontracting (JUN 2020), 52.228-5 Insurance-Work on a Government Installation (JAN 1997), CL-120 Supplemental Insurance Requirements), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013).

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70 Commercial Advertising

852.219-10 VA Notice of Total Service-Disable Veteran-Owned Small Business Set-Aside (NOV 2020)

852.232-72 Electronic Submission of Payment Requests

852.233-70 Protest Content / Alternative Dispute Resolution

852.233-71 Alternate Protest Procedure

852.270-1 Representatives of Contracting Officer

852.273-70 Late Offers

852.212-71 Gray Market Items (APR 2020), 852.212-72 Gray Market and Counterfeit Items (MAR 2020), 852.219-74 Limitation on Subcontracting Monitoring and Compliance (JUL 2018)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13, 52.232-33, 52.222-51.

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 16-Feb-2021 at 9:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).