J065--Medrad Systems Preventive Maintenance

The Department of Veterans Affairs Veterans Integrated Service Network 6 (Veterans Health Administration) is soliciting preventive maintenance services for three Medrad medical imaging systems at the Fayetteville VA Medical Center and Fayetteville Health Care Center, specifically the Medrad Protegra2 Overhead Counterpoise System, Stellant Flex CT Injection System, and Spectris Solaris EP MR Injection System. Contractors must employ a Bayer EPM-certified field engineer to perform quarterly preventative maintenance including calibration, software updates, parts replacement, inspection, safety testing, and provide 24/7 technical support. Evaluation will be based on technical approach, past performance, and price, with preference for firms demonstrating relevant experience and technical expertise in medical equipment maintenance. Proposals are due by 10:00 AM EST on December 5, 2025, and the solicitation number is 36C24626Q0193. Recent amendments clarify that only one preventive maintenance visit per year per device will be performed, with the Spectris Solaris EP system receiving maintenance only during the base year with no option year line items.

This solicitation includes no set-aside designations and does not identify any incumbent contractors. The contract is structured as a firm-fixed-price agreement with an estimated total value of $34 million, comprising a base period from December 8, 2025 to December 7, 2026, followed by two one-year option periods extending through December 7, 2028. The specific devices requiring service are identified by serial number in the solicitation documents. Work will be performed at the Fayetteville VA Medical Center and Fayetteville Health Care Center in Arkansas. Contractors responding to this opportunity should be prepared to provide detailed pricing for the three-year contract period and demonstrate their qualifications and past performance in providing similar maintenance services to government medical facilities.