J065--Instrument Sharpening Services - SB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24126Q0003
- Agency
- Veterans Integrated Service Network 1 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Department of Veterans Affairs VA Boston Healthcare System Boston MA 02130, United States
- Points of contact
-
- Sebastian Freeze sebastian.freeze@va.gov (781) 687-2000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 is soliciting quotations for surgical instrument maintenance and sharpening services under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance). The procurement encompasses comprehensive on-site and off-site instrument repair services, including inspection, preventative maintenance, sharpening, cleaning, parts replacement, and educational training across multiple VA medical centers. Key contract requirements include providing two on-location service days per month at most campuses with 12 surgical trays serviced per visit, maintaining same-day turnaround for on-site work and one-week turnaround for off-site repairs, and delivering 12 continuing education unit (CEU) training sessions annually with standardized service reporting. Quotations will be evaluated based on price, technical capabilities, and past performance. The deadline for vendor questions was October 28, 2025, at 2:00 PM Eastern Time, with quotation submissions due November 12, 2025, at 9:00 AM Eastern Time. Interested parties must register via SAM.gov and monitor that platform for any solicitation amendments.
This is a 100% small business set-aside requiring vendors to be verified by the Small Business Administration and registered in both SAM.gov and VetCert databases prior to award. The NAICS code 811210 carries a small business size standard of $25 million to $34 million depending on the applicable regulation. The contract will run for five years from December 1, 2025, through November 30, 2030, with firm-fixed pricing for 12-month increments and quarterly business reviews. Performance will occur at three VA Medical Centers located in West Roxbury, Jamaica Plain, and Brockton, Massachusetts, with the primary point of contact listed at 150 S Huntington Avenue, Boston, MA 02130. The inventory files provided detail extensive surgical instrument collections across multiple medical specialties and departments, indicating the scope of maintenance requirements across the VA facilities being served.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation amendment 0001 with 100% SB set-aside for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34 million. The Department of Veterans Affairs Network Contracting Officer 01 is seeking to purchase the supplies or services described in the following Statement of Work.
The purpose of this amendment is to:
Answer questions (see question and answer document)
Extending the solicitation until 11/12/2025.
This is a combined synopsis/solicitation notice synopsizing a solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Federal Business Opportunities, which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. (Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URLÂ Â https://www.cep.fsc.va.gov/.
Offerors should carefully follow instructions included in 52.212-1 and for evaluation criteria specified in 52.212-2. Pricing should be identified page 1.
Interested persons may contact the Contracting Specialist via email at sebastian.freeze@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
Update #1 ·
This is a combined synopsis/solicitation with 100% SB set-aside for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34 million. The Department of Veterans Affairs Network Contracting Officer 01 is seeking to purchase the supplies or services described in the following Statement of Work.
This is a combined synopsis/solicitation notice synopsizing a solicitation to satisfy the requirements of FAR 5.201 and 5.203. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Federal Business Opportunities, which may be issued to this solicitation. In accordance with FAR 52.204-7, FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov)) databases prior to award. (Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URLÂ Â https://www.cep.fsc.va.gov/.
Offerors should carefully follow instructions included in 52.212-1 and for evaluation criteria specified in 52.212-2. Pricing should be identified page 1.
Interested persons may contact the Contracting Officer via email at Tara.Dossiema@va.gov regarding this procurement. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.
Attachments
| File | Type | Posted |
|---|---|---|
| Surgical Instrument Maintenance Combined Synopsis Amended.docx | DOCX document | |
| V.A. Brockton MA Project File.xlsx | XLSX spreadsheet | |
| V.A. Jamaica Plain MA Project File.xlsx | XLSX spreadsheet | |
| Questions from Vendors Surgical Instrument Maintenance.docx | DOCX document | |
| V.A. West Roxbury MA Project File.xlsx | XLSX spreadsheet | |
| 36C24126Q0003 0001.docx | DOCX document | |
| Surgical Instrument Maintenance Combined Synopsis.docx | DOCX document | |
| 36C24126Q0003.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--Surgical Instruments Services - Award | Award Notice | |
| J065--Instrument Sharpening Services - SB | Solicitation |
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