J065--Canon CT service contract (VA-20-00077463) *INTENT TO SOLE SOURCE NOTICE

Veterans Health Administration, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to support and provide preventative maintenance for Canon USA Medical CT products as described below in the Statement of Work. The location of these services will be Beckley Wv VA Medical Center.

All response to this Intent to Sole Source are due by 9/15/2020, at 1:00 PM EST to craig.armagost@va.gov.

Statement of Work

2. Required Services

2.1 Contractor will be required to provide full-service coverage on the equipment listed below. Coverage includes all replacement parts, installation, calibration, labor, and travel necessary to bring the listed equipment to manufacture operating specifications. Throughout the term of the contract, all maintenance (scheduled or unscheduled), shall be provided during the contract business hours of 8:00 AM 5:00 PM, Monday through Friday, excluding federal holidays. A one (1) hour telephone response is required by the contractor to provide an initial consultation or possible interim measures until the repair can be completed. The contractor is required to respond on-site within four (4) business hours after Biomedical Equipment Support has placed the service call. The VA requires all listed equipment to meet a minimum 95% uptime for the period of performance on a 24 hours basis.

2.2 Contractor will be required to provide technical phone support to the Biomedical Equipment Support Specialist within one (1) hour of initial consultation.

2.3 Contractor will provide Priority parts delivery for all required parts needed to bring the listed equipment to manufacturer operating specifications. All parts shall be Canon OEM (original equipment manufacturer) or equivalent.

2.4 There will be no additional charges for all required hardware and software upgrades during the term of the contract.

2.5 All services for this contract must meet manufacturer's performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations.

2.6 The contractor shall ONLY respond to service calls placed by the Biomedical Equipment Support Section or designee.

2.7 ALL SERVICE ENGINEERS MUST REPORT to the Biomedical Equipment Support Section or the Radiology Department to sign in before work is begun on the premises of the Beckley VAMC, and to sign out after work has been completed. The contractor must furnish a detailed field service report, or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. When possible, this report may be delivered to Biomedical Equipment Support before contractor leaves the station or via email to Stacy.Johnson@va.gov. If it is necessary for the contractor to work after 5:00pm, permission must be granted from the Biomedical Support Specialist or designee. If the service was completed after regular duty hours, the FSE will sign out and leave the report in the Police Office, 1B-124H of the hospital. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of the contractor s arrival on station,

b. Type, model, site ID, and serial number(s) of all equipment on which maintenance was

performed,

c. Total time spent performing maintenance, excluding travel time,

d. Detailed narrative description of the malfunction or PM action required,

e. Complete list of parts replaced,

f. Comments as to the cause of the malfunction when applicable,

g. Date and time the work is completed.

2.8 There is a potential for exposure to bloodborne or other infectious material with equipment throughout the hospital. All maintenance persons must use the Universal Precautions (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract.

2.9 The following is the list of equipment covered under this agreement:

Attachment A

Equipment List

This agreement includes coverage for the following items. All other options, including but not limited to lasers, injectors, sources,

power conditioners (PCDUs, VRDUs, UPSs, etc.) and other non-Canon Medical Systems options, are not covered by this agreement.

For additional options not listed, please contact your local Service Manager.

SYSTEM

AQ/ONE-320G.000 (AQUILION ONE 320 GENESIS

SERIES DYNAMIC VOLUME CT SCANNER WITH AIDR

3D)

GLASSWARE

CTTUBE.E.125K.010 (ROTATION COUNT: UP TO 125,000

USAGE FEE: $3.00) QTY 1

EXCLUDED OPTIONS

PICM (PDU INRUSH CURRENT MONITOR ***NOT

AVAILABLE IN CA***)

VRDU/TIC/BATT (BATTERY CABINET FOR ANY TIC

VRDU)

VRDU/TIC/480I/O-125 (VRDU 480 V INPUT / 480 V

OUTPUT)

RSAP/TIC/HW (REMOTE STATUS ALARM PANEL)

INCLUDED OPTIONS

CHEG-GATING.010 (ECG GATED SCANNING ACQUISITION)

CGS-56A/1B.010 (FAST SCAN AND X-RAY POWER UPGRADE KIT)

CGS-59A/1B.010 (320-SERIES-V TO 640-SERIES-V DETECTOR

UPGRADE)

VLO-BASE/LU/PKG/SNGL-USER.010 (VITREAEXTEND, SINGLE

USER BASE PACKAGE)

VLO-CARDI/LU/PKG.010 (VITREA CT CARDIAC *requires Vitrea

base)

VLO-COLON/LU/PKG.010 (VITREA CT Colon Analysis *requires

Vitrea base)

VLO-LIVER/LU/PKG.010 (VITREA CT Liver Analysis *requires

Vitrea base)

VLO-LUNGNO/LU/PKG.010 (VITREA CT Lung Analysis *requires

Vitrea base)

AN ADDITIONAL 1% DISCOUNT IS AUTOMATICALLY APPLIED TO THE DISCOUNTED SELL PRICE, PROVIDED CMSU

RECEIVES A PURCHASE ORDER FOR THE INITIAL ONE (1) YEAR SERVICE AGREEMENT, WHICH INCLUDES FOUR (4) ONEYEAR

OPTIONS THAT MUST BE EXERCISED ANNUALLY AT THE TIME OF RENEWAL, CONTINGENT ON GOVERNMENT

FUNDING.

ADDITIONAL COMMENTS

Gateway Program Cybersecurity Protection:

Gateway Gold cybersecurity connectivity will be included, at no charge to the Customer, during the post-warranty contract term listed

on page 1 of this Agreement. For Point of Purchase agreements, coverage during the Warranty term is also included at no additional

charge to the customer.

Gateway Gold cybersecurity protection, with remote system diagnostics, shields Canon imaging devices from malicious factors; the

remote system diagnostics provided, via InnerVision® Plus, facilitates remote applications support, including a message alert system

which allows for early detection and prevention of system problems. In addition, the Gateway Program includes cybersecurity incident

response 24X7, 360° Connect Online access, HIPAA compliant authentication, VPN tunnel and FMI updates

4. Personnel Qualifications

Contractor personnel performing maintenance, repair services, and providing technical support must be fully qualified and competent.