J065--BrainLab ExacTrac Service

The Durham VA Health Care System, operating under the Department of Veterans Affairs Veterans Integrated Service Network 6, is conducting market research through this sources sought notice to identify qualified vendors capable of providing on-site and remote preventative maintenance, repair, and software support services for BrainLab Exactrac and iPlan RT Planning systems workstations. The primary requirement is that all Field Service Engineers must possess demonstrated experience servicing BrainLab Exactrac and RT Planning hardware and software, while Clinical Support Specialists must be OEM trained and accredited to provide user assistance. Interested vendors must submit written responses by 12:00 PM EST on Monday, October 27, 2025, addressed to Rachel Watkins, including company name and address, business size classification, socioeconomic status (8(a), HUBZone, Service Disabled Veteran-Owned, or Veteran-Owned), and a brief description of qualifications demonstrating capability to meet the stated requirements. This is a sources sought announcement only, meaning no formal solicitation currently exists, the Government is not obligated to issue a contract, and all responses are provided at the vendor's own expense without reimbursement. The procurement is categorized under NAICS 811210 (Electronic and Precision Equipment Repair and Maintenance) with PSC code J065 (Maint/Repair/Rebuild of Medical, Dental, and Veterinary Equipment and Supplies).

No set-aside designations have been applied to this procurement, and no incumbent contractor or current service provider has been identified in the notice. The specific equipment requiring service includes a BrainLab Exactrac unit (Serial Number 423515001) and an iPlan RT Workstation (Serial Number LS20070907-001E) located at the Durham VA Medical Center in Durham, North Carolina. While no specific contract value or award amount is stated in the sources sought notice, the NAICS size standard for this category is $34.0 million, which establishes the threshold for distinguishing between small and large businesses for procurement purposes. This notice does not constitute a commitment by the Government to issue a formal solicitation or award a contract, nor does it restrict the agency to any particular acquisition approach or limit consideration to vendors responding to this sources sought announcement.