J065-- Durham BrainLab ExacTrac

INTENT TO SOLE SOURCE

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The Department of Veterans Affairs Network Contracting Office (NCO) 6, Durham VA Health Care System intends to enter into a sole source procurement with Lovell Government Systems Inc. Â

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NAICS 513210 Software Publishers. The proposed contract action is to provide on-site and remote preventative maintenance, repair, and software support service of the Brainlab Exactrac & iPlan RT Planning systems workstation in use at the Durham VA Medical Center. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1, using the procedures under FAR 13.5, Soliciting from a single source. The contract will be for a period of performance of 12/01/2025 11/30/2026. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to Rachel.Watkins2@va.gov no later than 12:00 PM EST on November 12, 2025. Telephone inquiries will not be accepted. All information shall be furnished at no cost or obligation to the government. Â

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(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacture or gray market items will be acceptable. Â

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(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. Â

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(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Â

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No solicitation will be made available. The information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the government not to complete this proposed contract based upon responses to the notice is solely within the discretion of the Government.Â