J059--Hanel Rotomats Maintenance Contract

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is seeking a contractor to provide maintenance services for Hanel Rotomat automated shelving systems at the Asheville Veterans Affairs Medical Center. The procurement covers preventative maintenance and emergency repair services for two Hanel Rotomat automated shelving systems used for storing reusable medical devices. The contract structure includes a base year plus four option years, running from October 3, 2025, to October 2, 2030, with services including semi-annual preventative maintenance performed by certified service technicians and emergency repair services capped at $10,000 per contract period. The government will evaluate proposals based on technical approach, past performance, and price to determine the most advantageous offeror. Quotes are due by 1:00 PM EST on September 24, 2025, and the selected contractor must submit various deliverables within five calendar days of contract award, including a service schedule, technician certifications, and a Quality Assurance Surveillance Plan.

This solicitation is set aside exclusively for small businesses under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. No incumbent contractors or potential vendors are specifically identified in the solicitation documentation. The total contract value is estimated at $34 million over the entire five-year performance period, covering both the base year and four option years. The contract focuses on maintaining two specific Hanel Rotomat automated shelving units that are critical to the medical center's operations for storing reusable medical devices. All services will be performed at the Asheville VAMC location in Asheville, North Carolina 28805. The maintenance requirements are structured to ensure continuous operational capability of these automated storage systems through regular preventative maintenance visits twice per year and on-demand emergency repair services as needed.