J059--Automatic Transfer Switch and Isolation Panel Service | Leavenworth VAMC |

Sources Sought Notice:

This is not a request for formal proposals or quotes, it does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.

The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the required services.

Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

Responses to this notice shall include the following:

(a) company name

(b) address

(c) point of contact

(d) phone and email

(e) UEI number

(f) Cage Code

(g) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, Small Business, or Large Business; and

(h) Capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below.

This Sources Sought is for Dwight D. Eisenhower VA Medical Center, Leavenworth, Kansas who have a requirement for Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection.

The NAICS Code is 238210 with a Small Business size standard of $19 million. SDVOSB/VOSB vendors must be registered in the SBA VetCert database.

Offerors capable of providing this service shall notify the Contract Specialist no later than (NLT) August 11, 2026, 1:00 pm CST via email at maria.owen2@va.gov

All information is to be submitted via email to: maria.owen2@va.gov. Phone calls will not be accepted.

Performance Work Statement

Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection

1. Scope

The Department of Veterans Affairs requires a qualified contractor to provide all labor, materials, equipment, tools, supervision, transportation, and technical expertise necessary to perform inspections, testing, preventive maintenance, repairs, and emergency response services for Automatic Transfer Switches (ATS) and Isolation Electrical Power Panels throughout the Dwight D. Eisenhower VA Medical Center, 4101 S 4th Street, Leavenworth, KS 66048. All work shall ensure safe, reliable, and code compliant operation of all systems.

2. Period of Performance

October 1, 2026 September 30, 2031

3. Performance Objectives

The contractor shall deliver the following outcomes:

3.1 ATS Systems

Ensure all ATS units operate safely, reliably, and in accordance with NFPA standards and manufacturer specifications.

Maintain full functionality of transfer and retransfer operations, voltage sensing, phase rotation, time delay functions, and ATS battery systems.

3.2 Isolation Power Panels

Ensure proper operation of Line Isolation Monitors (LIMs) and electrical isolation systems per NFPA 99.

Maintain accurate, clearly labeled circuits consistent with facility electrical drawings.

3.3 Emergency Repairs

Restore system functionality rapidly for critical outages with minimal disruption to clinical operations.

3.4 Compliance & Safety

Ensure all work complies with NFPA 70, NFPA 70B, NFPA 99, OSHA, VA standards, and manufacturer guidelines.

4. Performance Requirements

4.1 ATS Inspection and Maintenance Tasks

The contractor shall perform and document the following measurable tasks:

Visual inspection with photographic evidence.

Cleaning of enclosures using manufacturer approved methods.

Infrared thermal scanning with image attachments.

Measurement and recording of temperature and torque values using calibrated instruments.

Operational testing, documenting pass/fail for:

transfer

retransfer

voltage sensing

time delay functions

phase rotation

ATS battery testing where applicable (voltage, load test, specific gravity).

Lubrication of components using manufacturer specified lubricants.

Coordinated generator functional testing, including recorded transfer and retransfer times.

4.2 Isolation Panel Inspection and Testing Requirements

The contractor shall:

Provide photographic documentation of panel inspections.

Test LIMs, verify alarm set points, simulate faults, and document response times.

Perform NFPA 99 compliant ground fault testing.

Measure voltage, current, and insulation resistance values.

Verify labeling accuracy against electrical drawings.

Clean interiors with nonconductive tools and record methods.

Verify torque values using calibrated instruments.

5. Performance Standards

6. Performance Monitoring (Government Surveillance)

The COR will evaluate contractor performance using the following methods:

Inspection of reports (routine & emergency) for accuracy and completeness.

Random onsite inspections of ATS and isolation panel systems.

Verification of corrective action timelines.

Review of emergency response logs.

7. Deliverables

7.1 Routine Service Reports Due within 48 hours

Reports shall include:

date/time of service

personnel names

equipment inspected

all measured values

photos and thermal images

pass/fail results

deficiencies and recommended corrective actions

references to NFPA/manufacturer standards

7.2 Emergency Repair Reports Due within 24 hours

Include issue description, corrective actions, parts replaced, test results, and verification of restored operation.

7.3 Annual Executive Summary Due within 30 days

Provide an overview of:

system condition

recurring deficiencies

reliability trends

recommended upgrades or corrective projects

8. Contractor Qualifications

Contractor personnel shall:

Maintain valid Kansas electrical licensing.

Have documented experience with ATS and healthcare isolation power systems.

Complete annual VA privacy, security, and safety training.

Pass VA background checks (VAAR 852.237 70).

Use calibrated testing instruments.

Wear VA issued identification badges.

9. Security & Safety Requirements

Contractor shall comply with:

VA safety regulations

OSHA regulations

NFPA standards

VA infection control procedures

10. Non Conforming Performance

Failure to perform may result in:

Notice of Concern

Corrective Action Request

Cure Notice in accordance with FAR 49.607

11. List of Equipment

Automatic Transfer Switch List

Type

CAT #

SER #

CUST DESIG

ASCO

H07ATBB31200N5XM

1329719-WE

ATS-4 122 Generator Shelter

ASCO

J07ATS30600C5XC

2688889-001RE

Elevator ATS 88/89 SW GEAR

ZENITH

ZTS2L15FC-7

1402776-1

ATS-4-EHC1A 91 North

ASCO

J07ATBB30400N5XC

2564471-001WE

ATS-B91 01 91 North

ZENITH

ZTS000B00060E

151048000-10-1

ATS-5-EHM1A 91 North

ZENITH

ZTS2L15FC-7

1402776-2

ATS-3-GE-X-RAY 91 North

ZENITH

ZTS2L15EC-7

1402847-2

ATS-1-EC1A 91 North

ZENITH

ZTS2L15EC-7

1402847-1

ATS-2-EC21 91 North

CUMMINS

BTPCB-1500816

B15M800254

Lift Station ATS Cemetery

ASCO

G7AUBB31600C5XM

1457708 WE

ATS 3 122 Platform

ASCO

J07ATBB30150C5XC

1329727 WE

ATS-2 122 Sub-basement

ASCO

J07ATBB30600C5XC

1329726 WE

ATS-1 122 Sub-basement

ASCO

H07ATBB31200C5XC

581676 WE

BLD89_ATS-1 88/89

ZENITH

ZBTS00B10260F

150163519-10-1

Chiller ATS-1 Bldg 161

CUMMINS

BTPCC-A073V586

E23M241483

POWER HOUSE ATS

ASCO

G07ATBB31600C5XC

2731373-001WE

BLD89 ATS-2 88/89

ASCO

E0094003100095XC

2443570-001WE

DOM BLD 160

ASCO

H07ATBA30800C5XC

581679-FP

91 ATS 1 91 South

Isolation Panel Equipment

Item #

Manufacturer

Panel Type

Serial Model

1

Square D

ISO

220525257

2

Square D

ISO

2201511637

3

Square D

ISO

2201524814

4

Square D

ISO