36C25526Q0584.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Maria Riza R. Owen maria.owen2@va.gov 913-946-1965

PLACE OF PERFORMANCE

4101 S. 4th St.

Leavenworth KS

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice:

This is not a request for formal proposals or quotes, it does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.

The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the required services.

Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

Responses to this notice shall include the following:

(a) company name

(b) address

(c) point of contact

(d) phone and email

(e) UEI number

(f) Cage Code

(g) Type of small business, e.g., Services Disabled Veteran Owned Small Business, Veteran-Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, Small Business, or Large Business; and

(h) Capability statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below.

This Sources Sought is for Dwight D. Eisenhower VA Medical Center, Leavenworth, Kansas who have a requirement for Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection.

The NAICS Code is 238210 with a Small Business size standard of $19 million. SDVOSB/VOSB vendors must be registered in the SBA VetCert database.

Offerors capable of providing this service shall notify the Contract Specialist no later than (NLT) August 11, 2026, 1:00 pm CST via email at maria.owen2@va.gov All information is to be submitted via email to: maria.owen2@va.gov. Phone calls will not be accepted.

Performance Work Statement Automatic Transfer Switch (ATS) Inspection, Preventive Maintenance, Repair Services, and Isolation Power Panel Inspection

1. Scope The Department of Veterans Affairs requires a qualified contractor to provide all labor, materials, equipment, tools, supervision, transportation, and technical expertise necessary to perform inspections, testing, preventive maintenance, repairs, and emergency response services for Automatic Transfer Switches (ATS) and Isolation Electrical Power Panels throughout the Dwight D. Eisenhower VA Medical Center, 4101 S 4th Street, Leavenworth, KS 66048. All work shall ensure safe, reliable, and code‑compliant operation of all systems.

2. Period of Performance October 1, 2026 – September 30, 2031

3. Performance Objectives The contractor shall deliver the following outcomes:

3.1 ATS Systems

· Ensure all ATS units operate safely, reliably, and in accordance with NFPA standards and manufacturer specifications.

· Maintain full functionality of transfer and retransfer operations, voltage sensing, phase rotation, time‑delay functions, and ATS battery systems.

3.2 Isolation Power Panels

· Ensure proper operation of Line Isolation Monitors (LIMs) and electrical isolation systems per NFPA 99.

· Maintain accurate, clearly labeled circuits consistent with facility electrical drawings.

3.3 Emergency Repairs

· Restore system functionality rapidly for critical outages with minimal disruption to clinical operations.

3.4 Compliance & Safety

· Ensure all work complies with NFPA 70, NFPA 70B, NFPA 99, OSHA, VA standards, and manufacturer guidelines.

4. Performance Requirements

4.1 ATS Inspection and Maintenance Tasks

The contractor shall perform and document the following measurable tasks:

· Visual inspection with photographic evidence.

· Cleaning of enclosures using manufacturer‑approved methods.

· Infrared thermal scanning with image attachments.

· Measurement and recording of temperature and torque values using calibrated instruments.

· Operational testing, documenting pass/fail for:

· transfer

· retransfer

· voltage sensing

· time‑delay functions

· phase rotation

· ATS battery testing where applicable (voltage, load test, specific gravity).

· Lubrication of components using manufacturer‑specified lubricants.

· Coordinated generator functional testing, including recorded transfer and retransfer times.

4.2 Isolation Panel Inspection and Testing Requirements

The contractor shall:

· Provide photographic documentation of panel inspections.

· Test LIMs, verify alarm set points, simulate faults, and document response times.

· Perform NFPA 99‑compliant ground‑fault testing.

· Measure voltage, current, and insulation resistance values.

· Verify labeling accuracy against electrical drawings.

· Clean interiors with nonconductive tools and record methods.

· Verify torque values using calibrated instruments.

5. Performance Standards

6. Performance Monitoring (Government Surveillance) The COR will evaluate contractor performance using the following methods:

· Inspection of reports (routine & emergency) for accuracy and completeness.

· Random onsite inspections of ATS and isolation panel systems.

· Verification of corrective action timelines.

· Review of emergency response logs.

7. Deliverables

7.1 Routine Service Reports – Due within 48 hours

Reports shall include:

· date/time of service

· personnel names

· equipment inspected

· all measured values

· photos and thermal images

· pass/fail results

· deficiencies and recommended corrective actions

· references to NFPA/manufacturer standards

7.2 Emergency Repair Reports – Due within 24 hours

Include issue description, corrective actions, parts replaced, test results, and verification of restored operation.

7.3 Annual Executive Summary – Due within 30 days

Provide an overview of:

· system condition

· recurring deficiencies

· reliability trends

· recommended upgrades or corrective projects

8. Contractor Qualifications Contractor personnel shall:

· Maintain valid Kansas electrical licensing.

· Have documented experience with ATS and healthcare isolation power systems.

· Complete annual VA privacy, security, and safety training.

· Pass VA background checks (VAAR 852.237‑70).

· Use calibrated testing instruments.

· Wear VA‑issued identification badges.

9. Security & Safety Requirements Contractor shall comply with:

· VA safety regulations

· OSHA regulations

· NFPA standards

· VA infection‑control procedures

10. Non‑Conforming Performance Failure to perform may result in:

· Notice of Concern

· Corrective Action Request

· Cure Notice in accordance with FAR 49.607

11. List of Equipment

Automatic Transfer Switch List

Isolation Panel Equipment

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