J045--Replace Walk-in Condenser & Evaporator

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 17 is soliciting bids for the replacement of walk-in condenser and evaporator units through Solicitation 36C25726Q0272. The procurement encompasses the removal and installation of 13 condenser units and 13 evaporator units serving 4 walk-in freezer units and 11 walk-in cooler/chiller units, along with associated work including refrigerant recovery, installation of new condensing units on the roof, insulated copper refrigerant lines, drain line modifications, spray-applied closed-cell foam insulation (4 inches thick), and roof and wall penetration sealing. Contractors must comply with International Building Code, National Electrical Code, ASHRAE standards, OSHA regulations, and VHA directives, and must maintain food storage continuity during the work. All replacement equipment must meet or exceed the performance specifications of existing units, with new condensers requiring exterior-grade roof mounting and all new evaporators requiring electronic expansion valve (EEV) systems. The proposal due date is March 5, 2026 at 4:00 PM Central Time, with a mandatory site visit scheduled for February 17, 2026 at 9:00 AM, and technical questions due by February 20, 2026 at 4:00 PM Central Time. Evaluation criteria include pricing, capability statement describing technical approach and methodology, and up to three relevant contract references from the past five years.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). No incumbent contractor is identified in the available documentation. The budget allocation is $19 million, with the contract period of performance set at 60 days from award. The work will be performed at Doris Miller VA Medical Center, Building 202, located at 4800 Memorial Drive, Waco, Texas 76711. Offerors must submit a completed price/cost schedule with unit prices, the signed VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting, a capability statement, and contract references, with prices held firm for 60 calendar days from offer receipt. The Service Contract Act applies with prevailing wage requirements outlined in WD 2015-5261_rv 28, and monthly progress billing is permitted with government and Contracting Officer Representative approval. The primary point of contact is Contract Specialist Sherine Brooks at Sherine.Brooks@va.gov, with the Contracting Officer's Representative being Moses Briscoe.