J045--Project Name: HVAC Preventative Maintenance (318); Station Location: Winston Salem, North Carolina, VARO; Project Locations: Hiram Ward Federal Building and Wells Fargo Building

The Department of Veterans Affairs is seeking HVAC preventative maintenance services for the Winston Salem Veterans Affairs Regional Office through solicitation 36C10D25Q0104. The procurement covers quarterly maintenance on nineteen HVAC devices and systems located across two buildings: sixteen units in the Hiram Ward Federal Building and three units in the Wells Fargo Building. Contractors must possess a current North Carolina HVAC Servicer and Installer License, be registered in SAM, and be verified in the SBA Dynamic Small Business Search database. The evaluation will assess past performance, technical capabilities, and price, with non-cost factors weighted equally to pricing considerations. Key dates include a technical question submission deadline of June 9, 2025, an extended quotation submission deadline of June 23, 2025 at 3:00 PM EST, and responses to sixteen previously submitted questions provided through a recent amendment.

This opportunity is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and represents a recompete of an existing requirement previously held under Order Number 36C10E20P0193. The contract structure is a Firm-Fixed-Price Purchase Order with a base period of one year and four optional one-year periods, potentially extending the total performance period to five years. Services will be performed in Winston-Salem, North Carolina, and include four free emergency service visits per contract year with each visit covering up to eight hours of labor. The maintenance services encompass comprehensive HVAC system care including checking amps, motors, wiring, replacing air filters, inspecting for refrigerant and oil leaks, cleaning drain pans, and conducting system performance evaluations. Contractors must comply with subcontracting limitations that restrict payments to non-SDVOSB or VOSB entities to no more than 50% of the total contract amount.