S05 Request for Information Responses - Questions 1-16.pdf

Question: 1 – The PWS states “If an HVAC unit is replaced at any time during this Purchase Order, then preventative maintenance services for the replaced unit would be incorporated on the next scheduled quarterly inspection.” Can the Government clarify if the replacement will always be of the same make/model or whether this will be a like for like replacement?

Response: The Government would incorporate Federal Acquisition Regulation (FAR)

52.211-6 titled 'Brand Name or Equal' to procure a replacement in a separate requirement.

Question: 2 – If the replacement is like for like, will the Government accept a modification to the award should associated preventative maintenance costs rise above the quote price?

Response: The Government would have to assess the replacement ramifications in accordance with Federal Acquisition Regulation (FAR) 52.212-4(c).

Question: 3 – Can the Government clarify if the manufacturer’s preventative maintenance or the GSA standard is the preferred maintenance checklist?

Response: Manufacturer’s preventative maintenance would be the preferred checklist unless another checklist is more detailed and subsequently approved by

VA.

Question: 4 – Can the Government clarify the medium to be used in providing the CARE to the customer?

Response: A walk through of the HVAC systems would be the preferred method with an informal written brief. The informal written brief should include, at a minimum, any actions to be taken immediately and any future foreseeable actions necessary.

Question: 5 – Can the Government provide the Make for the sixteen (16) systems at the Winston Salem Federal Building?

Response: LG and GREE Systems, which are identified specifically in the updated table below.

Building

Floor

Room

Number

Indoor Make and

Model Number

Indoor Serial

Number

Corresponding

Outdoor Make and Model Number

Corresponding

Outdoor Serial Number

First 155 LG / LSN363HLV 805KAJP1VV76 LG / LSU363HLV 805KAVV2EM46

Fourth 401 GREE /

4LIV36HP230V1AH

409KARWAHV46 LG / LSU363HLV 805KAAE2EL24

Fifth 502 GREE /

4LIV36HP230V1AH

409KAEDAQ420 LG / LSU363HLV 805KAED2EL20

Fifth 502 GREE /

4LIV36HP230V1AH

409KAQJAQ388 LG / LSU363HLV 805KAUU23L22

Fifth 504 LG / LSN363HLV 805KASL00B46 LG / LSU363HLV 805KAUU23L22

Sixth 601 GREE /

4LIV36HP230V1AH

3624GS79839 GREE /

4LIV36HP230V1AO

3624G579990

Seventh 712 LG / LSN363HLV 805KADT1W522 LG / LSU363HLV 805KAKN2EL21

Eighth 801 LG / LSN363HLV 805KAQJ00B44 LG / LSU363HLV 805KAMZ2EL19

Question: 6 – Can the Government provide the serial numbers for the three (3) systems at the Wells Fargo Building?

Response: See updated table below.

Building Floor Model Type Serial Number

17th Floor Emerson (Liebert Datamate) Indoor 0831N171103

18th Floor Leibert Minimate 2 Indoor Y11JB13739

19th Floor Leibert Minimate 2 Indoor Y24M005212

Question: 7 – Can the Government provide the current preventative maintenance schedule that all nineteen (19) units are currently being serviced on?

Response: The units have been serviced quarterly with the last service date as of February 25, 2025.

Question: 8 – The PWS states, “The Contractor shall provide emergency unscheduled preventative maintenance services visits not to exceed four (4) occurrences per contractual year at no additional cost for the Government.” Can the

Government clarify that these four (4) service visits include only the labor hours for the technician to diagnose the problem and/or make minor corrections?

Response: Yes, only the labor hours and minor corrections.

Question: 9 – Can the Government clarify if repairs will be performed on this contract under a repair CLIN, as a separate task order, or through purchase card?

Response: Depending on the monetary amount, repairs would be through a separate purchase order via contracting or purchase card.

Question: 10 – Can the Government confirm if this is a new requirement or a recompetition of an existing requirement? If a recompete, can the Government provide the incumbent contract number?

Response: Recompete of an existing requirement. Order Number 36C10E20P0193.

Question: 11 – Will the Government accept two (2) key personnel past performance questionnaires instead of a prime/sub PPQ for work established and executed as the

Prime contractor within the last five (5) years under another firm?

Response: No. The PPQs must be associated with the prospective vendor as an entity, not individuals, for award verification purposes as well as accurate past performance assessment of the business. Two (2) PPQs are only required if no applicable CPARS data is available.

Question 12 – Will the Government provide a site visit so bidders may perform a walk-through and visual check of the existing systems to ensure price accuracy?

Response: No site visit will be conducted.

Question 13 – Will the Government provide an extension to allow industry time to review questions and perform the site visit?

Response: Refer to Block 11 of the Standard Form (SF) 30 for Amendment 0001.

Question 14 – "12. EMERGENCY SERVICE VISITS/CALLS: The Contractor shall provide emergency unscheduled preventative maintenance service visits not to exceed four (4) occurrences per contractual year at no additional cost for the Government." Would this be exclusively for eight (8) hours of troubleshooting with only labor (not including materials which would be quoted separately)?

Response: Up to eight (8) hours per unscheduled preventative maintenance not to include materials.

Question 15 – Will emergency service calls above 4 visits require a separate quote for both troubleshooting and the repair?

Response: Yes.

Question 16 – With the Page limits, for example for section 2 with a 3 page limit, that covers the Continuation of SF1449 and the pricing schedule provided in the solicitation, this solicitation already has an amendment and with the requirement to provide a signed copy of the amendment that will put the page count at four pages, thus disqualifying the proposal for exceeding the published limits. Will required documents such as the section cover page and acknowledged amendments count against the page limits?

Response: Page 54, Section (c), Paragraph ii of the Request for Quotation (RFQ) solicitation establishes that Cover Pages and Table of Contents are not included in the page limitations. Executed Amendments are also not counted against the page limitation as the number of potential Amendments are unknown at the time of original solicitation posting.