J045--Notice of Intent to Sole Source (Butler VAMC) Inspection, Calibration, Tuning, and Testing Services of the Boiler Management System

The Department of Veterans Affairs, Veterans Integrated Service Network 4 issued a notice of intent to sole-source a firm-fixed-price service contract to Combustion Service & Equipment Co. for inspection, calibration, tuning, and testing of the Boiler Management System at Butler Veterans Affairs Medical Center, with a July 25, 2026 deadline at 3:00 PM EST for capability statements.

The work covers annual internal and external inspections, combustion tuning and calibration, relief valve service, and safety device testing across four steam boilers, six RBI water heaters, two deaerator systems, one fire tube boiler, and 27 domestic gas-fired tankless hot water heaters. Scheduled non-destructive testing of deaerator pressure vessels occurs every six years, with the next cycle due 2030–2031. Performance occurs on-site at Butler VAMC during normal business hours (Monday–Friday, 7:00 AM to 5:30 PM) with 24-hour emergency availability and two-hour on-site response time for emergencies. The contract structure is a one-year firm-fixed-price IDIQ with four option years.

Eligible contractors must hold a valid National Board commission or equivalent state boiler inspector credential, employ ASNT Level II non-destructive testing technicians, maintain factory authorization from Weishhaupt, Fireye/Nexus, and RBI-Futera, possess minimum four years' experience with parallel position combustion controls, and provide OSHA 30 certification for site supervisors and OSHA 10 for all personnel. All personnel require annual Privacy training and compliance with VA security, privacy, and HIPAA requirements.

Although this is not a request for competitive quotations, any party believing it can perform the requirement may submit a capability statement to Contract Specialist Allan Tabliago at Allan.Tabliago@va.gov. The government will consider responses solely to determine whether to conduct competitive procurement; the decision to compete remains within the government's sole discretion. No phone calls will be accepted.