J045--Heat Exchanger Bundle Replacement Upgrade

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is soliciting proposals for the supply and installation of a new Spirax Sarco plate and frame heat exchanger (model AEH-6E-PT-DHW-PN or equivalent) to replace an existing Armstrong tube and shell heat exchanger at the Phoenix VA Medical Center that has exceeded its operational life and is experiencing significant leaks. The scope of work includes system shutdown and drainage, removal and proper disposal of existing equipment, installation of the new heat exchanger skid with necessary piping and valves, replacement of damaged copper lines within a five-foot radius, insulation of piping connections, and comprehensive system testing and commissioning. Key qualifications include a full-time on-site superintendent with minimum five years' supervisory experience, a dedicated Site Safety and Health Officer with OSHA 30-hour certification and five years' safety experience, and a Quality Control Manager with five years' experience on similar projects. Evaluation will be based on technical approach, relevant experience over the past three years with similar heat exchanger bundle replacements, submission of required documentation (VA Form 10091, W-9 tax forms, FMS Vendor File Update Form, and SAM registration verification), and pricing reasonableness per FAR guidelines, with award made to the most advantageous offer considering both price and non-price factors rather than lowest-price-technically-acceptable procedures. The offer submission deadline is April 24, 2026, at 1:00 PM MDT, with all questions due by April 6, 2026, at 1:00 PM MST, and a mandatory pre-proposal site visit scheduled for April 1, 2026, at 10:00 AM MST.

This contract is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under VAAR 852.219-73, with an estimated contract value of $19 million and a base performance period from April 20, 2026, through April 19, 2027, with an optional six-month extension available. The place of performance is the Phoenix Veterans Affairs Healthcare System located at 650 East Indian School Road, Phoenix, AZ 85012-1839, with the specific work occurring within the A-B Wing where contractors will assess the feasibility of integrating the new Spirax Sarco package with the current Armstrong unit and piping configuration. Contractors must comply with extensive federal requirements including Buy American provisions, service contract labor standards with prevailing wage compliance, Combating Trafficking in Persons obligations, and security prohibitions, while also submitting monthly invoices electronically through the Tungsten-Network System following successful completion of work with payment made monthly in arrears. Offerors are required to sign clause 852.219-75 (VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction) and must acknowledge receipt of all three amendments to the solicitation prior to submission. All offers must be submitted via email to Contract Specialist Felicia Simpson at Felicia.Simpson@va.gov, with interested offerors required to register for the mandatory site visit by March 31, 2026, at 10:00 AM MST.