J045--Chiller Maintenance and Repair Services Iowa City VA Healthcare System

The Department of Veterans Affairs Veterans Integrated Service Network 23 is soliciting quotes for chiller maintenance and repair services to support the Iowa City VA Healthcare System through RFQ 36C26326Q0278. The procurement covers preventative maintenance, emergency repairs, and technical support for three chillers: two 1000-ton York magnetic drive units and one 1000-ton Trane chiller. Key requirements include employing EPA-certified refrigeration technicians with current training on York and Trane equipment, maintaining authorization as an OEM distributor, demonstrating three years of relevant experience, and achieving compliance with VHA Directive 1061 regarding water treatment systems. Contractor responsibilities encompass routine inspections, annual preventative maintenance, emergency service response within 4 hours for major repairs, refrigerant management, parts replacement up to $25,000 per incident, and adherence to EPA and OSHA standards. Evaluation will be based on technical capability (acceptable/unacceptable), past performance (neutral/acceptable/unacceptable), and price, with award to the responsible offeror providing the best value. Technical questions were due by 1:00 PM CDT on April 3, 2026, and quotes were due by 1:00 PM CDT on April 11, 2026, submitted via email to Emanuel Nevarez at the contracting office.

This solicitation is set aside 100 percent for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) certified by the SBA, with no incumbent contractor identified in the available documents. The estimated total contract value is $19 million, representing a firm fixed-price agreement with a base year spanning May 1, 2026 through April 30, 2027, followed by four optional one-year extension periods through April 30, 2031. The contract requires the selected contractor to provide 24-hour emergency response capability for minor repairs and 4-hour response for major repairs, with 40 hours of emergency service labor included annually and chiller rental coverage in case of equipment failure. Prospective offerors must be registered and current in the System for Award Management (SAM) database at the time of offer submission. The place of performance is located at the Iowa City VA Healthcare System, 601 US Highway 6 West, Iowa City, Iowa 52246.