J041--Cooling Towers M&R Service Contract

The purpose of this amendment (A00002) is to answer questions regarding Solicitation No. 36C24820Q0495.

These questions can be seen below:

Will the contractor have to dismantle and remove the fill media to clean them off-site to avoid contaminating the VA facilities and drains with scaling residue?

Yes, but only for the Tower Tech Cooling Towers. The other Cooling Towers have a collection system, which allows for scaling residue to be collected. However, such scaling residue, even though it will be collected, will have to be discarded off-site as well.

Does this contract include the maintenance and repair of Variable Frequency Drives, and their replacement should they become damaged?

Yes, as for the purposes of this contract VFDs are a component to the Cooling Towers.

As a reminder, Submission of your response shall be received not later than 11:59 PM EST on Thursday, April 15, 2020 at wilfredo.perez3@va.gov.

The purpose of this amendment (P0001) is to cancel the Site Visit. There will be no Site Visit for this solicitation (Solicitation No. 36C24820Q0495), due to the ongoing COVID-19 National Emergency.

However, included in this amendment are pictures of the Cooling Towers under this procurement, to serve as reference.

This does not change the current timeline, which stays the same. For reference, you can see these deadlines below:

Questions submission shall be received not later than 3:00 PM EST on Friday, April 10, 2020 at wilfredo.perez3@va.gov.

Submission of your response shall be received not later than 11:59 PM EST on Thursday, April 15, 2020 at wilfredo.perez3@va.gov.

36C24820Q0495

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DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The solicitation number 36C24820Q0495 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2020-03.

This solicitation is for a set-aside to SDVOSBs. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $8 Million. The PSC is J041.

The Department of Veterans Affairs, Network Contracting Office -8 located at VA Caribbean Health System (VACHS), 10 Casia Street, San Juan, Puerto Rico 00921 is seeking services to perform preventive and corrective maintenance for it twelve (12) Cooling Tower Systems.

Detailed specifications and requirements are provided in the attached Statement of Work (SOW), Instructions to Quoters, Price/Cost Schedule, Clauses and Provisions.

The contract period of performance is expected to be from Contract Award to September 30, 2020, plus four option years.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Quoters Commercial Items (Addendum attached)

FAR 52.212-2, Evaluation-Simplified Acquisition Procedures (Addendum attached)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

(www.sam.gov registration is required to be complete at time of submission of response)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) (Addendum attached)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (OCT 2019)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

A Site Survey will be performed at the VA Caribbean Healthcare System, in San Juan, Puerto Rico on April 9, 2020, at 9:30 AM.

Questions submission shall be received not later than 3:00 PM EST on Friday, April 10, 2020 at wilfredo.perez3@va.gov.

Submission of your response shall be received not later than 11:59 PM EST on Thursday, April 15, 2020 at wilfredo.perez3@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Wilfredo Perez, Contract Specialist, 787-641-7582 Ext. 34980 and email wilfredo.perez3@va.gov.