J041--J041/238220 | Heating and Cooling | HVAC Refrigeration Equipment Replacement for Walk-in Fridge | Philadelphia VA Medical Center | Small Business

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24425Q0414.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03 effective January 17th, 2025, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a total Small Business Set-Aside. The NAICS Code is 238220, and the Product Service Code (PSC) is J041 with a business size standard of $19 million.

The NCO4 Contracting Office is seeking to repair a walk-in cooler by having failed components replaced and installed at the Philadelphia VAMC (Building 21) in accordance with the statement of work.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract and task orders. The current Wage Determination, 2015-4233 Rev32 dated 12/23/2024, is included with this solicitation as an attachment.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in the solicitation. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The period of performance (POP) in the attached schedule is an estimate.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Eric Christy at Eric.Christy@va.gov. No questions will be answered after the question submission deadline: March 11th, 2025, at 3:00PM Eastern Time.

There will be no site visit opportunities.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-compliant determination.

Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-compliant and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Quotes must include the solicitation number; The deadline specified in the solicitation for receipt of offers; The name, address, and telephone number of the offeror; The SAM Unique Entity Identifier (UEI); and include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of VAAR 852.219-75. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding VAAR 852.219-75 may result in a non-compliant determination.

The quoter shall submit any completed fill-ins from the solicitation in this section as they may apply, including FAR 52.212-3 paragraph (b) and acknowledging any amendments. The Certificate of Compliance for Services and Construction at VAAR 852.219-75 shall be completed and submitted in this section. Failure to completed, sign, and submit this certification will result in a non-compliant determination and removal from award consideration.

C. Section II Technical. This section is sent for Technical Evaluation. Page limit: 15 pages including any coversheets and table of contents. Certifications and product literature/specifications that are not marked, highlighted, or noted are not included in the page count.

The quoter shall provide product literature or specifications on the proposed evaporator and condensing unit showing the requirements in Section 2 of the Statement of Work (SOW) are met. If submitting literature and specifications of entire product lines, please mark, highlight, or indicate the relevant page number for the proposed product.

The quoter shall submit a technical experience narrative for three completed commercial projects completed within the last three years of similar size and scope. Include a description of work, the results of work, and the dollar value for each project.

The quoter shall submit proof of EPA Section 608 Certification as outlined in Section 3.m of the SOW. A statement acknowledging and confirming the offeror/subcontractor as a certification holder or submission of the certificate is sufficient.

Quoters must include the origin of the product (manufactured in location) for CLINs 0002 and 0003. Domestic end products are required as stated in Section 2.c.5 of the Statement of Work.

D. Section III Price. No page limit. Please note, this section is not sent to the technical evaluators.

Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

II. Evaluation of Quotations

Quotes will be evaluated in accordance with the criteria set forth below. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be reviewed for completeness and for compliance with the solicitation before the technical review. Complete quotes in compliance with the solicitation will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated as acceptable/not acceptable. Technically Acceptable quotes will be evaluated based on price. Award will be made to the responsible quoter who is compliant with the solicitation, deemed technically acceptable, and at the lowest price.