J041--chiller maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 seeks chiller maintenance services at the Charles George VAMC in Asheville, North Carolina, with proposals due July 21, 2026. This is a Service-Disabled Veteran-Owned Small Business set-aside.

The procurement is a firm-fixed-price, requirements-type IDIQ with a base period from August 1, 2026, through July 31, 2027, followed by four one-year option periods extending through July 30, 2031. The scope includes diagnosis visits (estimated six annually), preventive maintenance (12 months annually), and repair, servicing, and replacement of chillers (estimated 13 job orders annually). The contractor must respond to service requests within eight hours during normal business hours (Monday–Friday, 0700–1530) and within four hours for emergencies. Detailed quotes including labor, parts, overhead, and delivery timelines must be provided within 48 hours of each site visit.

Chillers include ten air-cooled units from Daikin, York, Carrier, and McQuay, plus two centrifugal units, with additional equipment to be added as warranted. The contractor must provide technician hourly rates for bidding and comply with OSHA requirements, VA protocols, HIPAA regulations, and applicable building codes. Hospital chiller system experience and OSHA 30-hour certification are required. Prevailing wage rates apply per DOL Wage Determination 2015-4369 (effective December 3, 2025) for Buncombe, Henderson, and Madison counties, North Carolina.

SDVOSB subcontracting limits restrict non-SDVOSB/VOSB subcontractors to 75% of contract value. Award is based on best-value determination considering technical capability, past performance, and price. The contracting officer is Harold McQuillia (harold.mcquillia@va.gov, 757-315-3430). The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors); PSC is J041.