36C24626Q0450 0003.docx

IDIQ to Repair, Service, and Replacement of Chillers

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-15-2026 Harold McQuillia harold.mcquillia@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24626Q0450

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-21-2026 12pm EDT See CONTINUATION Page X The purpose of this amendment is to extend the deadline for quote submission, update Section B.3 PWS, and provide government answers to contractor questions for solicitation 36C24626Q0450.

a. The deadline for quote submission is hereby changed from 7/15/2026 12pm et. to 7/21/2026 12pm et.

b. Government answers to contractor questions are attached on page 2.

c. Section B.3 Performance Work Statement (PWS) is updated and attached on 4.

There are no other changes to this solicitation as a result of this amendment.

Harold McQuillia Contracting Officer

CONTINUATION PAGE

Chiller Questions

1. Preventive Maintenance Scope The solicitation requires monthly Preventive Maintenance under CLIN 0002; however, the Performance Work Statement does not define the specific preventive maintenance tasks or reference manufacturer-recommended maintenance procedures for the covered equipment. Please clarify the required scope of preventive maintenance. Will preventive maintenance be based on the manufacturer's recommended maintenance schedule for each unit, or will the Government provide a preventive maintenance checklist or task list? Additionally, please confirm the expected preventive maintenance frequency for each covered chiller. In example Evap and condenser tube brushing, Oil sample, Refrigerant sample, Vibration Analysis.

Cleaning of each chiller will be done per manufacturer-recommended maintenance procedures for the covered equipment.

2. Normal Duty Hours Please confirm the facility's normal duty hours referenced in the Performance Work Statement.

0700-1530 Monday to friday

3. Equipment Outages Will the Government coordinate equipment outages and system shutdowns, or should the contractor include outage planning as part of each task quotation?

Chiller outages will have to be planned with VA staff to make sure important clinical areas are not impacted

4. Refrigerant Responsibility Please clarify the contractor's responsibility for the recovery, storage, disposal, and replacement of refrigerant associated with repair or replacement activities.

All recovery, storage, disposal, and replacement of refrigerant associated with repair or replacement activities will be under the contractor’s responsibility.

5. Equipment Inventory During the site visit, there was discussion that one chiller has been removed from service and another chiller has been added. Additionally, our representative observed equipment that may not be reflected in the Performance Work Statement. Please confirm that the equipment inventory contained in the Performance Work Statement represents the complete and current inventory of equipment covered under this contract. If changes have occurred, will the Government issue an updated equipment inventory by amendment? Please also confirm that this equipment inventory represents the complete scope of equipment included under CLIN 0002, Preventive Maintenance.

Under the centrifugal chillers list there is a typo and a correction to be made.

Correction (York YTH1A#C#-CKJ) will be corrected to (York YT H1 A3 C3-CK J) Typo (Youk YTJ3CQED-CRJ) will be corrected to (Daikin WME0500S)

An updated SOW will be provided with these updates.

6. CLIN Quantities The Performance Work Statement indicates that a diagnostic site visit is performed to establish the scope of each repair, service, or replacement task. However, the Price Schedule identifies an estimated quantity of six (6) diagnostic site visits (CLIN 0001) and thirteen (13) repair, service, or replacement task orders (CLIN 0003) during the base year. Please clarify whether these quantities are independent estimates for evaluation purposes or whether multiple repair, service, or replacement task orders may result from a single diagnostic site visit.

This is an estimated number of site visits and repairs the VA expects of the base year.

7. How would the VA like us to quote repairs/replacement costs without performing diagnostics first?

For bidding purposes please list technician hourly rates for bidding purposes

8. Please confirm whether the repair CLIN may be left as TBD, or if the Government intends to provide a fixed repair budget or allowance for offerors to include in their pricing.

Not TBD, we need hourly rates for technicians for bidding purposes

9. We identified a Daikin chiller (Model WME0500S, Serial No. 5027574900100) on site that does not appear on the equipment list. Could you please confirm whether this unit is included in the scope of this contract?

Please see answer to question 5.

B.3 PERFORMANCE WORK STATEMENT (PWS)

1. Overview:

The Western North Carolina VA Healthcare System (WNCVAHCS) requires a contract for the repair, servicing, and replacement of chillers at the Charles George VAMC. The Contractor shall provide all labor, materials, tools, equipment, transportation, and supervision necessary to ensure the proper operation, maintenance, and replacement of chillers within the hospital premises. Since the specific tasks are not defined, this contract will include:

a) The initial visit determines the nature of the repair, service, or replacement.

b) Provide a quote to perform the specific task utilizing the established hourly rates within this contract.

c) Upon receipt of a Purchase Order (PO) from the Contracting Officer, perform the service.

d) Confirm completion of service with the Maintenance Supervisor prior to leaving the facility.

2. Description of Services:

The contractor shall perform routine and emergency repairs, preventive maintenance, and complete chiller replacements as required. Work includes, but not limited to:

a) Inspection, troubleshooting, and repair of chillers.

b) Replacement of damaged or non-functional chillers.

c) Preventive maintenance, including lubrication, adjustment, and component replacements.

d) Compliance with all relevant building codes, safety regulations, and hospital infection control policies.

e) Proper disposal of removed materials per environmental and regulator standards.

3. Specific Task Process:

The facility has a variety of chillers on campus that may require repairs, service, or replacement from time to time. Therefore, the contractor will have to provide specific quotes for each task assigned utilizing prices established in this contract. Emergency tasks will be handled as outlined below in item 4. When an issue arises with a chiller system, the following will occur:

a) The facility will notify the Contracting Officer and the contractor of the required task. The contractor will respond to the facility within eight (8) hours duty normal work hours (Monday through Friday). Within this contract, the contractor will have an established lump sum price per site visit to establish the individual task scope of work. Each task will be billed against the contract budget and is not a guaranteed lump sum for the contract.

b) During the site visit, the contractor will meet with the Mechanical Supervisor or assigned delegate to review the chiller and establish the task method; repair, service, or replace. They will also discuss short-term and long-term solutions to address the safety and comfort of the facility’s employees, Veterans, and Visitors.

c) Within 48 hours (two workdays) of the site visit, the contractor will provide the Mechanical Supervisor and the Contracting Officer with a quote to perform the task. The quote will include:

i) Personnel requirements to perform the task, the hours to perform the task, and the hourly rate per person per the contract. Within the contract there is an anticipated total budget. This budget will be drawn down per PO and is not a guaranteed lump sum for the contract.

ii) Parts and Materials required to perform the task and the price for each part or material. Within the contract, there will be an anticipated total budget. The budget that will be drawn down with each PO and is not a lump sum for the contract.

iii) General Overhead and other costs of doing business will be established in the contract and applied to each quote. This will be an agreed upon percentage to be applied to each PO quote and is contained in the budget.

iv) Anticipated delivery time for parts and materials, especially any unique long lead time items.

d) Within 48 hours (two workdays), if approved, the contractor will be provided with the PO.

e) Upon receipt of the PO, the contractor will schedule the work with the Maintenance Supervisor.

f) Upon completion of the task, the Maintenance Supervisor will confirm the satisfactory completion, and the contractor will submit their invoice.

g) As outlined above, the contractor will be compensated per site visit and performed task. The contract budget is an estimate and is not a guaranteed lump sum.

4. Emergency Task Process:

Due to safety and comfort concerns, some tasks will be identified and executed as emergency tasks. The following process will be followed:

a) Facility will confirm with the Contracting Office that there is an emergency need.

b) The contractor will be notified of the emergency and will respond to the facility within four (4) hours.

c) The contractor will provide an estimate of the cost based on available information. The estimate will be provided to the facility who will provide the estimate to the Contracting Officer for verbal authorization to proceed.

d) The contractor will be authorized to proceed.

e) Within five workdays of the work being performed, the contractor will provide the total actual cost of the task (labor, parts, and materials).

5. Contractor Responsibilities:

The contractor shall:

a) Respond to service requests within the agreed timeframe.

b) Provide qualified personnel with experience in hospital chiller systems.

c) Follow all VA rules and regulations for working on site including all employees completing the 30-hour OSHA course and providing documentation of completion.

d) Ensure all work complies with VA criteria, NFPA, OSHA, and local building codes.

e) Maintain detailed service records and provide reports as required.

f) Minimize disruptions to hospital operations and adhere to infection control protocols.

g) All work must meet industry best practices and hospital facility standards.

h) The contractor must submit a service report detailing the work performed, parts replaced, and any recommendations.

i) Should the contractor be requested to address an area that potentially contains asbestos, they will include a quote for asbestos abatement by a certified third-party abatement company with their task quote.

6. List of Potential Items:

As the facility adds and removes chillers as part of their infrastructure improvements, new chillers will be added to this contract once their warranty period has ended. The following is a list of current chillers at the facility:

a) Air Cooled Chillers:

1) Daikin AGz060EDSEMVG0B

2) Daikin AGZ060EPMNN-ER00

3) York YLAA0058HE 46XFBSDTXA

4) Carrier 30RAP0206JAC8104

5) Daikin AGZ050EDSEMVG0B

6) McQuay WGZ070AA27-ER10

7) Daikin AGZ060EPMNN-ER00

8) McQuay AGZ190DHSNN-ER10

9) Daikin AGZ080EDSEPNN00

10) McQuay AGZ100DHHNN-ER10

11) McQuay AGZ100DHHNN-ER10

b) Centrifugal Chillers:

1) Youk Daikin WME0500S

2) York YT H1 A3 C3-CK J

7. Security and Access Requirements:

a) Access to sensitive areas must be coordinated with hospital staff.

b) Compliance with HIPPA and other confidentiality requirements is mandatory.

8. Quality Control & Safety:

a) The contractor should establish a quality control plan ensuring work meets hospital standards.

b) Work must be performed safely, using appropriate PPE, and following all safety guidelines.

c) The hospital reserves the right to inspect work at any time.

Chiller Maintenance