36C24626Q0450 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-01-2026 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24626Q0450

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-14-2026 12pm EDT See CONTINUATION Page X The purpose of this amendment is to update Section. E.1 Instructions to Offerors, extend the deadline for quote submission, and provide government answers to contractor questions for the requirement under solicitation 36C24626Q0450.

a. Section E.1 Instructions to Offerors is hereby updated to include site visit information and is attached on page 2.

b. Government answers to contractor questions are attached on page 4.

c. The deadline for quote submission is hereby changed from 7/7/2026 12pm et. to 7/14/2026 12pm et.

There are no other changes to this solicitation as a result of this amendment.

Harold McQuillia Contracting Officer

CONTINUATION PAGE

Chiller RFQ Questions and Government Answers Question 1:

Can the Government provide the serial numbers, manufacture dates, and, if available, any additional information for the chillers listed in the Performance Work Statement? This information would assist offerors in developing accurate pricing.

All information is listed in the Performance Work Statement.

Question 2:

The Performance Work Statement states that the contractor will perform a diagnostic site visit, then provide a quote for each repair, service, or replacement utilizing the established rates within the contract. However, the Price Schedule requires a unit price for CLIN 0003 (13 JB – Chillers Repair, Service, and Replacement).

Please clarify how offerors are expected to price CLIN 0003. Is the intent for offerors to provide a fixed price per job, or will repair and replacement work be quoted and authorized on a task-by-task basis following the diagnostic visit?

Site visit has been scheduled for 7/7/2026 at 9:00am et. Meeting at the boiler plant at the Charles George VAMC at 1100 Tunnel Road Asheville, NC 28805.

E.1 INSTRUCTIONS TO OFFERORS

Note that FAR part 12.201-1 Simplified procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS FOR QUOTE SUBMISSION: Quoters shall submit their quote via email to Harold McQuillia at Harold.McQuillia@va.gov by 12:00 PM, EST, July 14th, 2026. Quotes shall be assembled by the following Sections: each section shall be easily identified.

(a) Submission of Offers:

1) Offers shall be based on requirements contained in the Performance Work Statement (PWS). Offers shall include:

a. Offer Form (Standard Form 1449) – Original Signature and Date, Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments

b. A completed price/cost schedule and attachments addressing all Contract Line Items Numbers (CLINSs).

2) System for Award Management (SAM): Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are required to be registered in SAM prior to submitting their quotation.

3) SITE VISIT: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. A formal site visit WILL BE conducted. The site visit will take place on 7/7/2026 at 9:00am et. At the Boiler Plant of the Charles Goerge VAMC. If you plan on attending the site visit, please email your intentions of attending no later than 7/6/2026 9:00am. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

4) Amendments: Amendments to this solicitation will be posted in the SAM Database at http://www.sam.gov Paper copies of the amendments will NOT be individually mailed. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. FAILURE to acknowledge an amendment may result in your offer being considered unacceptable.

QUOTE PREPARATION INSTRUCTIONS:

Section A - Quote Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Data Universal Numbering System (DUNS) Number shall be entered in the block with the Offerors name and address.

Section B – Pricing Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. Total price (including all options) will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Performance Work Statement (PWS).

Section C – Offerors Representations and Certifications All offerors shall be registered and current in the System for Award Management (SAM) database at time of submission.

All offerors MUST be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at the time of quote submittal. To be considered a SB, the company must be listed as certified in the SBA database, https://sba.gov/.

Section D – Technical/Management Approach Offerors shall submit a quote that addresses all aspects of the Performance Work Statement (PWS).

The quoter shall identify any subcontractors proposed under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided.

The technical quote should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken. The technical quote shall include information on how the project is to be organized, staffed, and managed.

The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins). Page limitation includes any drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 25 pages (not counting excluded pages) are submitted, only the first 25 pages will be considered.

Section E – Past Performance Please provide three (3) references of work-similar in scope. Identify all federal, state, and local government contracts as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three years. List the following information for each contract:

· Company Name and Address

· Description of Services Performed

· State whether work was performed as a prime contractor or subcontractor.

· Name, Telephone Number and Email Address of Responsible individuals who have first-hand knowledge of performance relative to similar type of services.

· Dates of Contract Performance

· Contract Type (e.g., fixed price, cost reimbursable) and total contract value.

Failure to submit a complete proposal may result in a technically unacceptable determination.

AWARD BASIS AND EVALUATION METHOD:

Award will be made in accordance with the Revolutionary FAR Overhaul Part 12, Simplified Acquisition Procedures. The Government intends to issue an award to the responsible quoter whose quote is determined to be most advantageous to the Government, based on a best value determination considering technical capability, past performance, and price.

By submission of its quote, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The Government intends to evaluate quotes and award a contract in accordance with the Revolutionary FAR Overhaul Part 12 policies and procedures for the streamlined acquisition of commercial items and services. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received.

Evaluation Factors - The following factors apply to this procurement:

FACTOR I - TECHNICAL:

· Offeror shall be evaluated based on their technical capability and approach for completing the requirements in the PWS. Evaluation will include but not limited to the firm’s ability to provide the full range of services as outlined in the PWS. This comprises of management and operation (safety procedures, staff training plans etc.) to include start up time needed between notice of award and start of service.

· Capability to Perform - Offeror must demonstrate that it currently possesses or can obtain the personnel, equipment, standards, work processes, licenses/permits/certifications, and general resources to accomplish all requirements of the PWS. Assure compliance with HIPAA, VA criteria, NFPA, OSHA, and local building codes.

· Provide a detailed Contingency Plan outlining continuation of services in the event of issues with personnel, contractor equipment, production facility failure, or any circumstance that would impact the contractor’s ability to successfully perform the services and/or requirements in the PWS.

FACTOR II - PAST PERFORMANCE:

Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of meeting delivery schedules and the delivery of quality services. Emphasis will be on recent, relevant past performance in the previous three (3) years performed as the prime contractor. Recent is defined as CHILLER MAINTENANCE work performed within the last three (3) years. Relevant is defined as work similar in size and scope of the work described in the Performance Work Statement (PWS).

Past performance information is one indicator of an offeror’s ability to perform the contract successfully. Current and relevant information, source of information, context of data, and general trends in Contractor’s performance shall be considered as it pertains to the performance of work described in this solicitation. Offerors may provide information on problems encountered on identified contracts and the offeror’s corrective action. The Government shall consider this information as well as information obtained from any other sources when evaluating the offeror’s past performance.

Since the Government may not necessarily interview all the sources provided by the offerors, it is incumbent upon the offeror to explain the relevance of the data provided. Offerors are reminded that the Government may elect to consider data obtained from other sources.

Offerors with no relevant past performance or for whom information is not available, shall not be evaluated favorably or unfavorably on past performance, but may be considered less favorably than an offeror with favorable performance history.

FACTOR III - PRICE:

a. Offerors prices shall be submitted in accordance with the Price/Cost Schedule comprised within Section B of the solicitation document. The total evaluated price will be the sum of all line items required under this solicitation and will be evaluated to determine fairness and reasonableness in accordance with Revolutionary FAR Overhaul Part 12.204. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Harold McQuillia at harold.mcquillia@va.gov on or before 12 pm EST July 10th, 2026.

Address Subject Line: CHILLER MAINTENANCE ASHEVILLE VAMC 36C24626Q0450.

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect quotes, will be incorporated into a written amendment to the solicitation. Amendments to this solicitation will be posted on www.sam.gov. Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on www.sam.gov, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

DUE DATES

All quotes shall be submitted by 12:00 PM, EST, July 14th, 2026, via email to Harold McQuillia via email to harold.mcquillia@va.gov CHILLER MAINTENANCE ASHEVILLE VAMC 36C24626Q0450.

Facsimile are not authorized under this announcement.

Chiller Maintenance